Masekautu Margrett Komanyane

MASEKAUTU KOMANYANE TA (L) P.O Box 626, Maputsoe, 350, Lesotho (- /--Summary Ambitious Procurement Professional with a strong track record in procurement and supply chain management. Skilled in process development, data analysis, project management, and stakeholder engagement. Experienced in contract management, risk identification, and strategy implementation. Adept at multitasking and prioritizing tasks to meet operational goals. Excellent written and verbal communicator. Skills Summary: Procurement Knowledge: I have a solid understanding of procurement principles, practices, and regulations to ensure compliant and efficient procurement processes. Supplier Management: I have the ability to evaluate, select, and manage suppliers or vendors effectively, including negotiating terms and managing relationships. Market Research: I have skills in conducting market research and analysis to identify potential suppliers, monitor market trends, and obtain the best value for products or services. Contract Management: I am proficient in drafting, reviewing, and managing contracts to protect the organization's interests and ensure contractual compliance. Negotiation: I possess strong negotiation skills to secure favorable terms, pricing, and conditions from suppliers while maintaining positive relationships. Sourcing: I possess capabilities to source products, services, and materials efficiently, including identifying alternative suppliers or sourcing strategies. Communication: I do have excellent communication skills to liaise with internal stakeholders, suppliers, and other departments to ensure smooth procurement operations. Legal and Compliance Knowledge: I possess a strong familiarity with procurement-related laws, regulations, and compliance requirements, allowing me to ensure strict adherence and minimize legal risks for the organizations I serve. Ethical Procurement: I am committed to ethical procurement practices, including promoting sustainability, fair trade, and responsible sourcing. Education: Chartered Institute of Procurement and Supply • • • Professional Diploma in Procurement and Supply L6 (Sept 2023) Advanced Diploma in Procurement and Supply L5 (Feb 2023) Diploma in Procurement and Supply L4 (May 2022) Centre for Accounting Studies • • General Accountant (Ongoing) Certified Accounting Technician (October 2016) Work Experience: Ministry of Health (June 2023 - Present) Procurement Officer The roles and responsibilities of a Procurement/Admin Officer for a Project Implementing Unit involve a wide range of tasks related to procurement, logistics, and administrative support. Here's a summary of these roles and responsibilities I am currently executing at Ministry of Health PIU: 1. Reviewing Purchase Requisitions: Ensure that purchase requisitions from various units are accurate and complete, verifying that all necessary information is provided. 2. Obtaining Price Quotations: Source price quotations from suppliers and prepare procurement terms and specifications for the required goods and services. 3. Maintaining Supplier and Stakeholder Relationships: Build and maintain strong relationships with suppliers and stakeholders, fostering effective communication and collaboration. 4. Analyzing Bids: Evaluate bids and proposals to identify the best options in terms of cost, quality, and compliance with procurement policies. 5. Coordination: Coordinate with various units within the organization to ensure timely program implementation. 6. Procurement Compliance: Ensure that all procurement activities comply with the organization's Procurement Policy and any relevant regulations. 7. Documentation Management: Safeguard hard and soft copies of procurement documents, asset management records, fleet management records, warehousing documents, and distribution reports. 8. Supplier Communication: Follow up with suppliers on matters such as delivery schedules, addressing procurement-related concerns, and providing feedback from program staff. 9. Asset Management: Account for the procurement, maintenance, and distribution of goods and equipment for the program, keeping track of what needs replenishment, purchase, or distribution. 10. Supply Chain Documentation: Maintain proper documentation for all supply chain processes, ensuring transparency and accountability. 11. Procurement Tracking: Create and maintain a procurement tracker to monitor the progress of all procurement activities. 12. Reporting: Prepare and submit Supply Chain Key Performance Indicator (KPI) reports to the Logistics Manager, providing insights into supply chain performance. 13. Asset Issuance: Issue assets to staff and maintain records of assets assigned to individual staff members using the Asset Register. 14. Fleet Management: Oversee fleet operations, including the movement of program and support staff, mobilization of supplies, adherence to safety and security protocols, and management of drivers. 15. Warehouse Tracking: Keep track of all supplies received and dispatched through the Warehouse Tracker, maintaining documentation for these movements and obtaining acknowledgments from beneficiaries for distributed goods and kits. 16. Administrative Support: Provide administrative and logistics support to the implementation team, assisting with various tasks to ensure the smooth operation of the program. In summary, the Procurement/Admin Officer plays a crucial role in managing procurement activities, maintaining documentation, coordinating with stakeholders, and ensuring compliance with policies and regulations while providing essential administrative and logistical support for project implementation. Ministry of Social Development (Nov 2022 – May 2023) The role of a Procurement Assistant at the Ministry of Social Development involved a range of responsibilities related to procurement and supply chain management. Here's an expanded explanation of the roles and responsibilities I executed as a Procurement Assistant: 1. Managed Stock: • • Received and updated stock in stores, ensuring quality and quantity checks. Maintained accurate inventory records and monitored stock expiration dates. 2. Assisted in Tender Evaluation: • • Participated in evaluating supplier tenders, considering price, quality, and compliance. Assisted in preparing evaluation reports with findings and recommendations. 3. Contributed to Staff Meetings: • • Attended procurement-related staff meetings. Provided input on supplier selection and procurement strategies. 4. Issued Stock to Clients: • • Fulfilled internal requisitions promptly and per procedure. Maintained records of issued items and recipients. 5. Documented Requisition Forms: • • Recorded and inputted information from internal requisition forms. Ensured accuracy and completeness of requisitions. 6. Collaborated with Staff: • • Worked with program managers and department heads to identify procurement needs. Assisted in supplier selection and communicated procurement processes. 7. Managed Records: • • Maintained organized procurement records, including purchase orders and invoices. Ensured proper filing and adherence to document retention policies. 8. Communicated with Suppliers: • • Liaised with suppliers regarding delivery schedules and addressed inquiries. Facilitated communication between the ministry and suppliers. In summary, as a Procurement Assistant at the Ministry of Social Development, I managed stock, assisted in tender evaluation, contributed to staff meetings, issued stock, documented requisitions, collaborated with staff, managed records, and communicated with suppliers to ensure efficient procurement processes. Com-Stat Consultancy Pty Ltd (June 2018 - Sept 2022) Finance and Administration Officer As a Finance and Administration Officer, I performed various roles and responsibilities in the past tense, including: 1. Prepared Purchase Orders: • Prepared purchase orders for low-value procurement activities. 2. Maintained Procurement Documentation: • • Managed and organized procurement documentation. Maintained a comprehensive supplier database. 3. Tracked Project Expenses: • Tracked and recorded project expenses for donor-funded projects. 4. Prepared Monthly Management Account Reports: • Prepared monthly reports summarizing management accounts. 5. Handled Tax-Related Tasks: • • Managed tax-related tasks, including VAT refunds and withholding tax calculations. Ensured compliance with tax regulations. 6. Managed Income and Expenditure Transactions: • • Oversaw income and expenditure transactions, recording them accurately. Maintained financial records for income and expenses. 7. Prepared Annual Financial Statements: • Prepared annual financial statements, providing a comprehensive overview of financial activities. 8. Negotiated Prices and Identified Cost Savings: • • Negotiated prices for products and services, identifying opportunities for cost savings. Analyzed costs to optimize procurement processes. 9. Vendor Verification and Relationship Management: • • Verified vendor information and managed relationships with suppliers. Ensured that vendors met compliance and quality standards. 10. Used QuickBooks and ZOHO Accounting Software: • Utilized accounting software, including QuickBooks and ZOHO, for financial management and reporting. In summary, as a Finance and Administration Officer, I handled various financial and administrative tasks, including procurement, expense tracking, tax management, financial reporting, vendor management, and the use of accounting software in the past. Parrow Energy Pty Ltd (Oct 2017 - April 2018) Accounts Clerk • • • • • • • Conducting stocktaking and assessments. Planning and arranging cost-efficient commodity deliveries. Compiling and submitting monthly tax returns. Managing receivables and payables accounts. Vendor sourcing and evaluation. Contract negotiation. SageOne accounting package. Trainings, Professional Affiliations, and Areas of Expertise: Short Courses: • • • • • • Computer Skills - Institute for Development Management Communication Skills - Institute for Development Management Financial Modeling and Forecasting Financial Statements - LinkedIn Learning Excel: Management Accounting - LinkedIn Learning Strategic Planning Foundations - LinkedIn Learning Financial Modeling Foundations - LinkedIn Learning • • Managerial Economics - LinkedIn Learning Excel: Tracking Data Easily and Efficiently - LinkedIn Learning Licenses and Certifications: 1. Ethical Procurement and Supply - Chartered Institute for Procurement and Supply 2. Technician Accountant in Practice 30917 - Lesotho Institute for Accountants Language Skills: • • English: Good (Speaking, Reading, Writing) Sesotho: Good (Speaking, Reading, Writing) Referees Mr Moeketsi Mokhoabo Procurement Specialist-Ministry of Health- PIU Projects - or - Mr Mahooana Lenkoe Procurement Manager- Ministry of Social Development - Dr Makhala Khoeli External Consultant-Com-Stat Consultancy Pty Ltd -