Mary Wahura Chege

CURRICULUM VITAE BIO DATA: NAME: NATIONALITY: ADDRESS: NUMBER: EMAIL: CHEGE MARY WAHURA KENYAN P.O.BOX 50 VILLAGE MARKET-- EDUCATIONAL BACKGROUND: 2019 To Date Masters of Business Administration, Human Resource Management United States International University – Africa 2019 To Date Higher National Diploma in Human Resource Management College of Human Resource Management - Bachelor of Business and Information Technology GPA 3.766 (First class Honors) Africa Nazarene University (ANU) WORK EXPERIENCE: Business Persons Mentor Limited (Company closed down) PA to the Directors / HR and Admin Officer January 2018 to June 2019 Responsibilities: 1. PA Duties:  Effectively managed the Directors’ diaries  Ensured travel arrangements, booking accommodation etc. are professionally managed  Acted as the Directors’ first point of contact with people inside & outside the organisation  Provided high quality management and functional support to the Directors  Coordinated the Directors’ social events  Provided support for an extensive range of meetings  Kept the Directors informed of the important events and functions (both local and international)  Occasionally received and dealt with telephone calls professionally and sorted out business issues and deals  Sorted, distributed and responded or drafted responses to incoming mail in a timeous and efficient manner  Organized and maintained an effective management and document filing systems  Acted as a key liaison point between the Directors and other key business parties  Provided high quality and professional office hospitality to visitors    2.             Organised the Directors’ office and ensured that they were clean, organised and well stocked at all times Organized meetings and ensured that the Directors were well-prepared for meetings Assisted in other official or personal tasks and errands as they may be assigned Administration duties: Acted as the receptionist i.e. Received clients in the office, answered incoming calls Maintained an accurate inventory of all office supplies. Procured office supplies when they ran out Ensured smooth running of the office Ensured that the office was always clean Ensured that all support staff are paid i.e. cleaners, casual workers Liaised with the training coordinator to organize travel and accommodation for the training teams travelling to other counties on training assignments Raised invoices after candidates are successfully placed in an organization Acted as the super user in the training, implementation and commissioning of the firm’s ERP system Participated in organizing and managing crucial meetings Prepared minutes after management and staff meetings Performed any other duties as may be assigned from time to time 3. HR duties:  Managed employee contracts i.e. generated employment offer letters and contracts, including new contracts, amendments, and renewals. Facilitated all signatures, and filed fully executed documents.  Recruitment duties: o Drew up job descriptions. This formed the screening format for any vacant role. o Prepared and placed job adverts in a wide range of media (e.g., newspapers, website) o Short listed and interviewed candidates o Liaised with the directors on interview dates and venues for senior / executive level roles. o Conducted reference checks for shortlisted candidates and ensured that referees responded in good time o Upon recruitment, collected all appropriate employment & personal history forms and provided to the directors.  Planned and conducted new employee orientation to foster positive attitude toward company goals.  Handled all benefits administration associated with staff members i.e. insurance and pension  Payroll administration - Ensured all deductions, e.g. PAYE, NSSF, NHIF, VAT, Sacco, pension & DIT are remitted on time through the company’s outsourced accounting firm.  Leave management  Assisted with performance appraisal process.  Managed the physical and electronic filing of the Human Resources Department by ensuring that all files are compliant, up-to-date, and complete. The Property Show PA to the CEO May 2017 to October 2017 Responsibilities:  Diary management for the CEO: avoiding clashes and handling emergency situations  Booking travel arrangements and arranging accommodation and transport  Proposal writing  Working on the print promo and ensuring that it is in the Standard newspaper on Monday, Wednesday and Thursday  Proactive correspondence management to ensure prompt response to important messages  Telephone management – answering all calls on behalf of the CEO  Liaising with clients and providing excellent customer service  Reminding the CEO of important deadlines and tasks  Updating the CEO on important industry related news or events  Maintaining and running the office effectively  Managing the CEO’s and office filing system  Managing and topping up office supplies  organizing and occasionally attending meetings and ensuring the CEO is well prepared for meetings  Acting as the first point of contact for the CEO - dealing with incoming email, post, calls  Liaising with clients, suppliers and other staff  Reviewing the newspaper daily and provide real estate content to the production team  Chairing the staff meeting weekly and circulate minutes after the meeting  Ensuring that all office and the CEO’s bills are paid in a timely manner  Attending meetings and events with or on behalf of the CEO  Reviewing and editing all scripts and promo  Liaising with suppliers and keeping an updated list of supplies Business Persons Mentor Limited PA to the MD and Directors July 2014 to July 2016 Responsibilities:  Effectively managed the MD and Directors’ diary  Ensured travel arrangements, booking accommodation etc. are professionally managed  Acted as the MD’s and Directors’ first point of contact with people inside & outside the organisation  Provided high quality management and functional support to the MD and the Directors  Coordinated the MD and Director’s social events  Provided support for an extensive range of meetings  Kept the MD informed of the important events and functions (both local and international)  Occasionally received and dealt with telephone calls professionally and sorted out business issues and deals          Sorted, distributed and responded or drafted responses to incoming mail in a timeous and efficient manner Organized and maintained an effective management and document filing systems Acted as a key liaison point between the MD and Directors and other key business parties Provided high quality and professional office hospitality to visitors Organised the MD’s and Directors’ office and ensured that they were clean, organised and well stocked at all times Organized meetings and ensured that the MD and Directors were well-prepared for meetings Liaised with suppliers and kept an updated list of supplies Checked and topped up the MD and Directors’ offices and personal supplies Assisted in other official or personal tasks and errands as they may be assigned Preferred Personnel Africa Ltd. PA to the CEO / Human Resource Officer February 2012 - June 2014 Responsibilities: 1. Administration and Operations Management  Kept track of organizational finances by preparing a schedule for any payments and receipts to provide a guideline of what is expected Vis a’ Vis what will be expensed and amounts owed.  Worked with the accountants and Auditors during their visits  Records management - filed and maintained all documents relating to Human Resource  Credit Management -followed up on monies owed to PPA, ensuring that the clients provide the right documentation with the payment i.e. Withholding Tax certificate, where the client has withheld any monies.  Worked with the auditors and accountants to ensure organizational compliance with all laws and procedures passed by government.  Counterchecked that the payroll system (pay plus) is run accurately on a monthly basis  Management of PPA operations e.g. ensuring that suppliers are paid on time  Dealt with external matters such as liaison on behalf of the company to third parties such as Custodians, Administrators, System vendors and other business linkages.  Planned and participated in social event such as staff parties, teambuilding. 2. Resourcing Function  Prepared recruitment proposals/terms and conditions/ Letter of Assignments for PPA clients  Prepared and placed job adverts in a wide range of media (e.g., newspapers, website)  Conducted a search of the candidate database to find an appropriate match for PPA client needs.  Prepared for and conducted interviews  Prepared CV’s and correspondence to forward to clients in respect of suitable applicants  Conducted reference checks for shortlisted candidates and ensuring that referees respond in good time  Raised invoices for clients once a candidate has been successfully placed. 3. Outsourcing Function  Conveyance of outsourcing proposals to clients  Key contact person for the outsourced contractors – handling any changes or alterations to contracts.  Contract Management - drafting employment contracts for outsourced contactors, periodic reminder to clients when contracts are about to expire  Organized for replacements should any of the outsourced contractors go on leave or fall ill and the client requires a back fill.  Handled all administration functions associated with outsourced contractors i.e. insurance and pension, ensuring all deductions, e.g. PAYE, NSSF, VAT, Sacco, pension DIT, & Coke lunch are remitted on time.  Payroll administration  Leave management  Ensured timely filing of PAYE returns to the regulators on a quarterly basis  Ensured that the contractors receive their end year individual returns (P9 forms) on time.  Updated and maintained statutory records such as NSSF & NHIF  Billed and invoiced of clients on a periodic basis as stipulated in the agreement. 4. Training and Development  Assisted in identifying suitable training programmes; liaise with the CEO and HR & Operations Manager on the relevant trainings.  Assisted in the planning and implementation of the training calendar for our clients. TRAININGS ATTENDED: Certificate of participation Kenya labour laws 13th – 14th May 2013 SPECIAL AWARDS:  6-time achiever of Dean’s award (G.P.A of 3.7 and above) in ANU.  2-time achiever of Honour’s award (G.P.A between 3.2 and 3.6) in ANU.  Academic Achievement award of Kes. 40,000/= for tuition and fees in recognition of outstanding academic achievement, having attained the 3rd academic honours in the January trimester 2009/2010 academic year within the whole ANU community. REFEREES: Brenda Mutuku, Ex Operations Manager, Business Person's Mentor Limited, Karen Connection, Suite 3, Lower Plains Road, Off Karen Road, Nairobi, Kenya.- Roseline Mwangi, Human Resource Officer, Preferred Personnel Africa Ltd.- Sylvia Gachewa, Asst. Manager Office Automation, BRITAM, P.O Box-, Nairobi, Kenya.-or-