Mary Joanne Antonio

MARY JOANNE S. ANTONIO VIRTUAL ASSISTANT (- I-I linkedin.com/in/maryjoanneantonio I Bacoor Cavite Philippines SUMMARY With over seven years of experience as an executive assistant, I am deeply passionate about combining my enthusiasm and professionalism to foster success. My ultimate goal is to become the leading virtual assistant, helping businesses thrive by offering exceptional support in a variety of areas, including meeting scheduling, online research, email management, transcription, travel planning, data entry coordination, and photo and video editing. I take pride in delivering outstanding executive support and am committed to meeting the unique needs of my clients. Additionally, I have a strong background in marketing, bookkeeping, customer service, event coordination, and office administration, which further enhances my ability to tackle any challenge with efficiency and precision. I am highly reliable, trustworthy, and proficient in tools like Microsoft Excel, Word, and Google Docs. Whether you require assistance with professional tasks or need a personal assistant to manage your travel or emails, I am prepared to put my best foot forward and become an integral part of your team. I am eager to apply for any virtual assistant position and contribute to the growth and success of your company. With my dedication and commitment to excellence, I will ensure every project is executed seamlessly and to the highest standard. SKILLS Event Planning & Coordination Administrative skills Leadership Skills Interpersonal Skills Customer Service Skills Basic Budgeting, Finance, and Accounting Paying close attention to details Adaptability Multitasking skills Reliability & Resourcefulness Able to communicate effectively with others Open to new ideas and willing to learn new ways of doing things Independent and self reliant but also a team player Flexible mindset for workplace flexibility Able to lead a team and work well in a team WORK EXPERIENCE LUEUR LAUREN INTERNATIONAL CORPORATION Sales, Training and Marketing Supervisor October 2019 - April 2024 LUEUR LAUREN INTERNATIONAL CORP. (LLIC) is a duly registered 100% Filipino owned company. Products are made in South Korea. LLIC is a Multi-Level-Marketing and Direct Selling Company in terms of wellness, health and beauty products in the country. Key Responsibilities & Achievements: Event Planning & Budget Management: Lead the planning and execution of corporate events, managing the budget to ensure at least 40% cost savings compared to previous events. This includes overseeing all aspects of the event, from concept to execution. Team Leadership & Coordination: Supervised a team of event planners and assistants, coordinating with hired support staff, caterers, and contract workers to ensure seamless event execution. Logistics & Venue Management: Managed the logistics of event preparation, including location scouting, stage design, venue décor, and program implementation. Ensured every detail was meticulously planned to avoid any issues on the event day. Vendor & Supplier Negotiations: Located suppliers and vendors, negotiated contracts, and ensured the best possible pricing while maintaining high-quality standards. Travel & Accommodation Management: Organized travel arrangements, including hotel bookings, flights, and travel incentives for business gatherings. Social Media & Marketing: Managed the company’s social media presence, posting engaging content on platforms such as Facebook, Instagram, Twitter, and YouTube to maintain a strong online presence. Creative Design & Presentation: Created visually appealing PowerPoint presentations for meetings and training sessions, as well as handled basic video editing and graphic design (using tools like Canva and Photoshop) for promotional materials. Marketing Collateral & Sales: Handled the production and distribution of marketing materials, including brochures, flyers, roll-up banners, and catalogues. Managed company sales reporting and assisted with distributor inquiries and concerns. Administrative Support: Provided essential administrative support by managing communications, responding to inquiries, filing, and maintaining smooth day-to-day operations. ABS-CBN CONVERGENCE INC. Executive Assistant June 2013 - October 2019 ABS-CBN Convergence, an ABS-CBN subsidiary, owned and ran ABS-CBN Mobile (stylized as ABS-CBNmobile), a cellular telephone service provider in the Philippines. A network-sharing arrangement between ABS-CBN and Globe Telecom allows the two companies to share frequencies, switches, servers, and transmitters, and this is how L ABS-CBNmobile A N G U A G E S previously used their network infrastructures. English (Fluent) French (Fluent) German (Basics) Spanish (Intermediate) Key Responsibilities & Achievements: Office Operations Management: Managed day-to-day office operations, ensuring that all processes and procedures ran smoothly to maintain a productive work environment. File & Record Organization: Organized and maintained office files and reacords, ensuring easy access and proper documentation for reference. Report Preparation & Data Analysis: Collected and analyzed information to prepare reports, presenting data in a clear and concise format for decision-making. Scheduling & Meeting Coordination: Planned and scheduled meetings, appointments, and other events, coordinating with relevant parties to ensure that everyone was informed and prepared. Travel & Guest Arrangements: Made travel arrangements, including hotel bookings and transportation, and coordinated guest arrangements for meetings and businessrelated events. Financial Documentation: Prepared various financial documents such as Request for Payment forms, MRSCF, Liquidation Reports, Cash Advances, Material Requests, and VRS, ensuring accuracy and timely submission. Phone & Communication Management: Answered and directed phone calls, taking messages when necessary, and ensuring proper communication flow within the office. Office Supply Management: Monitored office supplies, anticipated future needs, and maintained appropriate stock levels to prevent shortages or excess inventory. Team Support & Collaboration: Contributed to team efforts by assisting with the completion of related tasks and supporting four managers with their specific requirements to enhance overall productivity. SAMSUNG ELECTRONIC PHILS CORP. Product Management Assistant April 2010 - May 2012 Samsung English (Fluent)Electronics French (Fluent) products and services. Philippines Manufacturing Corporation provides electronic German (Basics) (Intermediate) KeySpanish Responsibilities & Achievements: IT Events & Product Launches: Led the planning and execution of IT events, new product launches, and roadshows, ensuring seamless coordination and successful rollouts for key IT products. Merchandising & POP Management: Requested and prepared job orders for new pointof-purchase (POP) materials in collaboration with the Marketing Communications team, ensuring that all IT-related merchandising requirements were met for events and promotions. Supplier Coordination: Managed communication with suppliers to ensure timely delivery of promotional items, giveaways, and POP materials. Ensured the quality and accuracy of items received for product launches and events. Maintained and regularly updated the Samsung website with current information on IT products, including Monitors, LFDs, Printers, Projectors, HDDs, and Notebooks. Also handled product registration through the Samsung online portal. Provided comprehensive support to five Product Managers, assisting with their dayto-day needs and ensuring they had the resources and materials required. Performed a range of administrative tasks including filing, answering emails, and preparing basic presentation layouts for Product Managers. BDO UNIBANK HR - Assistant June 2009 to Jan 2010 - Contract BDO Capital & Investment Corporation ("BDO Capital") was incorporated in the Philippines on September 8, 1998 as a wholly owned subsidiary of BDO Unibank, Inc. ("BDO"), a Philippine universal bank listed in the Philippine Stock Exchange. BDO Capital presently conducts business as a full service investment house with the following functions, among others: securities underwriting and trading; loan syndication; financial advisory; and private placement of debt and equity. Key Responsibilities & Achievements: Validated employee information in the ID Template against data recorded in the HRIS, ensuring accuracy and consistency for ID processing. Accurately encoded validated employee details into Excel templates used for official ID requests. Conducted follow-up calls with BDO employees to collect missing or incomplete requirements for ID issuance. Responded to employee inquiries regarding ID concerns, providing clear information and timely assistance. Sorted and categorized completed ID templates based on employee location (Head Office and Branches) for organized processing. Prepared summaries of each ID batch and compiled comprehensive lists of employees who submitted ID templates. Maintained and updated the ID Monitoring Logbook to track the status of ID processing and distribution. Handled the release and distribution of newly printed IDs upon receipt from the third-party service provider. Encoded employee PhilHealth numbers into the HRIS system to keep government benefit records up to date. JUICED & WRAPPED IDEAS INC. Administrative Assistant June 2008 - June 2009 Is a graphic design and website development company that provides creative solutions to advertising & marketing needs Key Responsibilities & Achievements: Client and Visitor Relations: Greeted and assisted clients and visitors, ensuring a positive and welcoming office environment. Document Preparation: Typed, formatted, and distributed important documents and memos across the office to ensure smooth communication. Call and Correspondence Management: Handled incoming and outgoing calls, managed correspondence, and maintained efficient filing systems. Administrative Support: Performed various office duties including faxing, printing, photocopying, filing, and scanning documents to support daily operations. Inventory & Office Supplies Management: Monitored and maintained office inventory, ordering supplies as needed to avoid shortages and ensure smooth operations. Purchase Order Management: Responsible for creating and raising purchase orders, tracking invoices, and ensuring timely processing of payments. Document Creation & Modification: Utilized Microsoft Office tools to create, modify, and manage documents, ensuring they met company standards and requirements. EDUCATION Philippine Christian University Bachelor in Business Administration Major in Marketing TRAINING Basic Photoshop Microsoft 365 Training Communication Skills How to become a VA Excel Training How to start Working from home YEAR- Business Continuity Planning focused on Problem Solving and Decision-Making Techniques 2021 Foundations: Data, Data, Everywhere 2022 Ask Questions to Make Data-Driven Decisions 2022 Ebay product listing 2022 Basic Facebook Ads 2023 Facebook Business Management - Canva 101 REFERENCES References available upon request.