Mary Jane Mangalindan

MARY JANE MANGALINDAN ACCOUNTING ASSISTANT | ACCOUNTING TECHNICIAN | BOOKKEEPER Al-Jubail Saudi Arabia | Open to Remote or Relocation Opportunities-| (- | linkedin.com/in/mary-jane-mangalindan/ PROFESSIONAL SUMMARY Reliable and detail-oriented Accounting Support Specialist with 20 years of combined on-site and remote experience supporting businesses across the U.S., Australia, and the Middle East. Skilled in accounts payable and receivable management, account reconciliation, inventory tracking, and financial reporting. Experienced in multi-state sales tax preparation and filing, with a strong understanding of compliance requirements and deadlines. Xero-certified, with hands-on experience using a variety of accounting systems including QuickBooks Online, Microsoft Excel, Solver ERP Accounting, and other industry tools. Known for delivering accurate, timely results and thriving in fast-paced, dynamic environments. SKILLS & TOOLS Accounting and Finance Skills Sales and Use Tax Compliance (U.S.) Tax Return Preparation and Filings (U.S.) Accounts Receivable and Payable (AR/AP) Management Bookkeeping and Account Reconciliation Inventory Management and Cash Handling Financial Reporting (Balance Sheet, Income Statement, Cash Flow) Budgeting and Forecasting Administrative Support and Store Operations Management Product Listing and Analysis Purchasing and Merchandising Software and Systems QuickBooks Online (QBO) Xero Oracle NetSuite Avalara ERP Systems SOLVER Accounting Zoho Microsoft Excel and Microsoft Word Google Workspace Shopify and Linnworks Slack | Monday.com | Zoom | Skype ChatGPT | Canva | Promo.com Professional Competencies Analytical Thinking Attention to Detail Effective Communication Time Management Collaboration and Teamwork PROFESSIONAL EXPERIENCE Accounting Assistant | Accounting Technician | Bookkeeper Amazing Accountants | California, USA (Remote) Jan 2019 – Present Provide accounting, bookkeeping, and sales tax support to U.S. clients, ensuring accurate reconciliations and timely reporting. Prepare and file U.S. sales and use tax returns in full compliance with state and local regulations. Manage inventory systems and track expenses to improve operational efficiency and financial accuracy. Support business development initiatives in partnership with the CEO. Deliver virtual assistance to Australian clients, including product listing, inventory management, and e-commerce market research. Create and publish website articles; manage content distribution on Facebook and LinkedIn to enhance online visibility. Handle administrative tasks, including email and calendar management, document preparation, file organization, and supply coordination. Maintain strong client relationships through consistent service delivery and proactive communication. Tax Accountant | Tax Lead Analyst Getaround Inc. | California, USA (Remote) Sep 2024 – Feb 2025 Consistently filed accurate state and local sales and use tax returns, achieving 100% compliance and avoiding penalties. Maintained organized, audit-ready documentation to support timely reporting and regulatory requirements. Leveraged Avalara and NetSuite to streamline tax workflows, improving accuracy and overall process efficiency. Collaborated with the Senior Tax Manager on tax research and planning, contributing to stronger strategies and reduced liabilities. Coordinator | Merchandiser (International Student) Prolife Foods Ltd. | Canberra, Australia Sep 2023 – Mar 2024 Optimized stock levels and inventory ordering, improving product displays and overall store organization Supported regional manager in enhancing service standards, boosting customer satisfaction, and driving sales growth Assistant Accountant Gulf Asian Medical Center | Jubail, Saudi Arabia Apr 2022 – Jul 2022 Ensured accurate cash collections by validating cashier reports and reconciling remittances Delivered timely financial reports and maintained clean ledger reconciliations using the SOLVER system Streamlined operating expense payments, assisted in the issuance of cash payroll, and supported audit readiness through organized documentation Provided reliable administrative and accounting support to senior finance staff, enhancing team efficiency and compliance Revenue Accounts Assistant Apollo Travel Co. Ltd. (Emirates Airlines - GSA) | Sanaa, Yemen Jan 2008 – Feb 2015 Verified cashier remittances and reconciled sales data in ORACLE, ensuring accurate tracking of ticket and cargo revenue Managed full-cycle accounts receivable/payable, issued credit-based invoices, and generated sales and commission reports for revenue analysis Maintained organized financial records and supported the Revenue Accounting Supervisor and Finance Manager with key accounting tasks A/R Specialist | Sales Assistant Wellmade Manufacturing Corporation | Bulacan, Philippines May 2006 – Dec 2007 Maintained accurate AR records and improved cash flow by monitoring client payments and coordinating with sales agents to resolve overdue accounts. Prepared and analyzed aging reports to support management decisions, updated client information, and ensured audit readiness through consistent documentation. Strengthened sales operations by handling inbound inquiries, issuing equipment gate passes, and providing dependable administrative support to the VP of Sales. Accounting Assistant Wellmade Manufacturing Corporation | Bulacan, Philippines Sep 2003 – Feb 2006 Effectively managed truck stock inventory, validated sales remittances, and generated accurate delivery invoices to support smooth distribution operations. Maintained accurate financial records through efficient data entry, account reconciliation, and timely sales reporting, while assisting with audit preparation. Strengthened customer relations by handling payment communications, processing documentation, and issuing gate passes with accuracy and professionalism. Purchaser Philippines Favorite Chicken Inc. | Bulacan, Philippines Jul 2002 – Feb 2003 Conducted supplier research and negotiated favorable pricing and payment terms, driving cost savings and operational efficiency. Processed purchase requisitions and orders, ensuring timely delivery and compliance with quality standards. Monitored inventory levels and coordinated with warehouse staff to maintain optimal stock and storage conditions. Maintained accurate purchasing records, supervised warehouse timesheets, and prepared cost analysis reports to support budget management. Accounting Assistant Philippines Favorite Chicken Inc. | Bulacan, Philippines Feb 2002 – Jul 2002 Accurately managed data entry tasks, including transaction tracking and invoice preparation, supporting timely and error-free financial processing. Assisted in updating financial records to ensure readiness for audits and compliance with tax regulations. Maintained organized document management systems and provided reliable administrative support to accounting leadership, contributing to overall team efficiency. Warehouse Controller Vitarich Corporation | Bulacan, Philippines Jun 2001 – Jan 2002 Efficiently tracked and organized product receipt, storage, and delivery, maintaining optimal inventory levels and minimizing stock discrepancies. Coordinated with purchasing on low-stock items, ensured order accuracy, and maintained upto-date inventory records for smooth warehouse operations. Conducted weekly inventory inspections to uphold quality standards and regularly reported stock status to the Warehouse Supervisor. Prepared accurate meeting minutes and supported warehouse documentation and filing systems, contributing to improved operational organization. EDUCATION & CERTIFICATIONS Xero Advisor Certification Xero Central | 2025 - 2026 Certificate in Leadership and Management (Partial Completion) Mid City College | Canberra, Australia | 2023 - 2024 Getting Started in Finance & Bookkeeping Certification LinkedIn Learning | Online Learning | 2022 Bachelor of Science in ACCOUNTANCY Meycauayan College | Bulacan, Philippines | 1997 - 2001 OTHER CERTIFICATIONS Registered - Working With Vulnerable People Worker - ACT Commissioner for Free Trading - ACT | Canberra, Australia | 2023 ‘Quality, Safety and You' - NDIS Worker Orientation Module Certificate NDIS Quality and Safeguards Commission | Canberra, Australia | 2023 DoFoodSafely Certificate Victoria, Australia Government (Department of Health) | Canberra, Australia | 2023 LANGUAGES English: Fluent (both written and spoken) Tagalog: Native proficiency Arabic: Intermediate (conversational) References available upon request