Marvin Mendoza

MARVIN MENDOZA Bookkeeper/Accounting | Accounts Payable Officer | Accounts Receivable Clerk | Project Software Development Specialist | Procurement Specialist | Finance | Property Management Bookkeeper | Project Management Specialists Barra, Opol Misamis Oriental 9016 Philippines- (- Summary: Worked as a Bookkeeper/Accountant for almost 9 years, I have Job experiences working from different Industry from Customer Relations, Accounting, or Bookkeeping (e.g. worked at Corporate Administrative Departments, E-Commerce, Retail, and Property Management Accounting), I have also skills in Project management, and General Virtual Assistants jobs, As an accountant, I have experience and work with Analyzing Financial transactions, Budget Forecasting, Procurement, Invoicing, Bank and Transaction Reconciling, Accounts Receivable, Accounts Payable, Cash and Expenditure Control, I also do Accounting Software set-up by using the app Xero, Wave, Sage, NetSuite, Quickbooks, and SAP ERP Systems, for 7 years I was promoted as an Accounts Payable Officer (Accountant) in a Retail Industry here in the Philippines. Personalities: Versatile, Problem Solver, Adaptability & Resilience, Task Prioritization, Sense of Ownership, Time Management & Organization, Customer / Client Relationship Management, Attention to Detail Thrives in fast-paced environments, Independent Work, Embraces & Insatiable hunger for Challenge Facilitates positivity-infused teamwork environments, creates an energetic atmosphere to suit clients' experience expectations and Tech-Savvy. Online Tools and Applications I Know: ApprovalMax, Bill.com, Dext, Expensify, Freshbooks, Hubdoc, Quickbooks Desktop Quickbooks Online, Asana, Basecamp, Calendly, Clickup, Docusign, Dropbox, Dynamics CRM Google Docs, Google Hangouts, Google Sheets, iCal, Intergromat, Google Calendar, Loom, Microsoft Excel Microsoft Outlook, Microsoft Powerpoint, Microsoft Teams, Microsoft Word, Salesforce, Skype, Slack, TeamViewer, Teamwork, Time Doctor, Trello, Toggle, Wrike, Zapier, Zoom, Xero, Wave, Google Sheets, Microsoft Power BI, Google Analytics, Excel, SlideShare, Canva, Giphy, YouTube, MailChimp, Google Analytics, LinkedIn, Zapier, Squarespace, Shopify, SAP, SlideShare, SurveyMonkey, HubSpot, Dynamics CRM Seller Labs, Shopify Experiences: Finance Assistant – Part-time Inspiral Agency May 16, 2021 - Present (9mos) Check payments received and match to invoices, Process accounting transactions in QuickBooks, Communication with Directors, Manager, contractors, and sales team, Update company Finance dashboard with latest information, Sales team and client commission calculations, Client invoicing, calculate bonus and sales commissions, Payment processing for sales team and contractors, Update expenditure reports, Use foreign exchange rates to translate between currencies used in calculations, Help in preparing year-end accounts, Maintenance and improvement of organized financial information on company google drive, Preparing company accounts for audit submission, Prepare requirements for Taxation Report in GST, Income, and Withholding on (Quarterly, Annual prep) , Bank Reconciliation on a weekly manner, Contractor Payroll Processing for (12 contractors) uploading and allocating to WISE transfers (Cont.) Other Inspiral Ad-hoc Virtual Assistant Tasks, like research on process applications improvements, Finance Assistant – Virtual Assistant The Paloma Project February 23 2019 - September 10 2021 (2 yrs. 9mos) Prepare monthly and quarterly management reporting Manage the company's financial accounting, monitoring, and reporting systems Control and monitor weekly costs, expenses, and profit to assist the Manager to have an overview of the company’s finances. Keep a clear and steady cash flow report. Ensures that no overpayment of expenses/subscriptions/ monthly plans. Monitor the day-to-day financial operations within the company (payments, invoicing, and other transactions) Maintain confidential files concerning the company’s financial documents (Cloud platform will be provided for this) Ensures that monthly accrual accounting and cash flow report are correct before sending to the Manager. Helps the Tax Adviser have all the up-to-date information, and upload info to Tax Adviser’s platforms. Keep the Balance Sheet up to date. Reconcile bank transactions Ensure maintenance of proper books of accounts. Prepare invoices for the clients and demand payment when needed. Monitor and manage expenses within allotted budgets. Fill Public Help Incentive requests as directed by the government Tasked to monitor cash flows Checking of subcontractor’s invoices Reminding the manager/executive of important payment deadlines Control of Credit card payments and purchases Bank Reconciliations Financial Reports Forecasting Budgeting Perform any task assigned by the Manager. Communicating immediately to the Manager about anything concerning the financial status of the company. Accounts Payable Specialist Robinsons Retail Holdings Inc. May 2014 – January 28, 2019 (5 yrs. 8 mos.) Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc. Reconciling processed work by verifying entries and comparing system reports to balances. Maintaining historical records. Paying employees by verifying expense reports and preparing pay checks. Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance. Preparing analyses of accounts and producing monthly reports. Continuing to improve the payment process. Month Bank reconciliation, and transaction checking before final posting. Maintaining good relationship with the vendor for continuous flow of process. Accounting Associate JG Summit Holdings Inc. Mar 2013 - Mar 2014 (1 year 1 month) Monitor all accounting deliverables, process all vouchers and ensure work according to deadline. Prepare reports for ledgers, trial balance and reconcile all statements and ensure integrity of all data. Prepare reports on a daily, weekly, monthly, quarterly, and annually to be submitted to management and recommend improvements if required. Aiding all Accounting Departments such as, Billing, Accounts Payable, Accounts , Treasury, Payroll, and Cash Departments, Assisting Internal Auditor, Act as a Liaison Officers dealing Business Certificates, Permits and the likes for Renewal purposes, Assisting Project Management Teams, in creating a Business Process in using of Software implementation to check the application if suitable or not to the Business, and creating a process within the chosen application in automating the Business Flow, Perform research on various accounting processes, analyze variances and prepare appropriate reports. Coordinate with all third-party application provider and share services. RETAIL SALES ASSOCIATE OFFICER Abenson Appliances 2012 - Feb 2013 (6 months) Hitting Sales Target or Quotas. Managed Inventory Properly. Provide Good Quality Customer Service. Executing Administrative Duties. products on the selling area in order and a nice way with marketing and promotions. Maintain or Replenishing Items for Stock Ordering. Maintain a neat and tidy store. Conduct training and development for Salesman to increase their sales and hitting respective quotas. Help to identify customers’ needs and lead them to an appropriate product. Provide excellent after sales service. DINING MANAGER Bigby's Cafe and Restaurant May 2010 - May 2012 (2 years 1 month) To Maintain relationships with customers and staff. To oversee the operation within the dining area in full. To Organize, plan, and prioritize. To perform POSDICON (Planning, Organizing, Directing and Controlling) within the staff. Make decisions and solve problems concerning menus and staff. To Guide, direct, and train staff. To Communicate with customers to assure good quality service. BRANCH ADIMINISTRATOR UHA Caregiver Training Center Apr 2009 - May 2010 (1 year 2 months) To oversee the full operation of the School in control. Manage Faculty in giving good quality training to students especially in health care. Execute Planning, Staffing, Directing and Controlling. Maintain a harmonious relationship with the management. Do the task given and execute the policies of the Company. Education: XAVIER UNIVERSITY - ATENEO DE CAGAYAN BACHELOR OF SCIENCE IN BUSINESS MANAGEMENT, Business, Management, School Year 2003 – 2008 Cagayan de Oro, Misamis Oriental 9000 Philippines