MARIA GINA PONGYAN-PERILLA
E-Mail Address:-Mobile # +63 -
OBJECTIVE
To be part of a fast growing company. To develop my skills to the fullest and could help me achieve my progress on my chosen
endeavour.
WORK EXPERIENCE
Administrative Assistant /Visa & Flag State/Alternate Liaison Officer
Centennial Transmarine, Inc.
11 Feb 2006 – up to 30 Jun 2016
● Assist Administrator in overseeing all aspect of office administration, such as:
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
Provides general administrative and clerical support including mailing, scanning, faxing and copying to
management.
Maintains electronic and hard copies filing system.
Opens, sorts, and distributes incoming correspondence.
Performs data entry and scan documents.
Manages calendar and appointments for the President.
Assists in resolving any administrative problems.
Answers calls from customers regarding their inquiries.
Prepares and modifies documents including correspondence, reports, drafts, memos, and emails.
Schedules and coordinates meetings, appointments and travel arrangements for Managers.
Records and Maintains an office supplies inventory for department and equipment
Security and maintenance of office premises, facilities, furniture and equipment, assets and
properties
Keeps records of clients
Update and maintain office policies and procedure
Monitor attendance and timekeeping for all employees
Oversees and administers the day-to-day activities of the divisions
Book travel arrangements and accommodations
Handles company’s events such as crew conferences, christmas party, outreach program, and other
company’s event
Compile and update employee records (hard and soft copies)
Prepared all the OnBoarding requirements/documents needed by the newly hired employee.
Purchasing of Office Supplies and Equipment
Prepare monthly government reports other offices monthly reports
Dealing with Sub-contractor
Trainees orientation
Responsible for various Visa and Flag state endorsement application for the crew
In absence of Liaison Officer, take over his/her responsibility such as processing of employment contracts
Provides administrative support to different organizational units as needed.
Company Secretary/Marketing Executive
JPN Explorers Publishing Corp.
1 August 2005 – 06 February 2006
* Appointments
●
➢ Writes all appointments in the CEO’s diary and ensure no conflict with existing appointments or
activities
➢ Remind CEO’s before the end of each day regarding the early morning meeting.
➢ Remind CEO’s at least one hour before each meeting to enable him to prepare
Meeting
➢ Prior each meeting, ensure that all relevant files are up to date
➢ Filing a ll relevant communications & reports in each respective files before giving it to the CEO,
including minutes of the previous meeting
➢ Books or arranges the conference or meeting rooms
➢ Inquires preparation of food & drinks
●
Daily standard procedure
➢ Remind the CEO of any schedule meetings
➢ Prior to CEO’s arrival prioritize e-mails, faxes or communication that require immediate or urgent
attentions.
➢ Discuss any pending projects or task which were not completed the day before
➢ Take dictations or instructions
●
Feedback and updates
➢ Ensure proper & immediate feedback be given the same day, particularly for all urgent matters.
➢ Volunteer information or update without waiting for follow-up.
●
Communications
➢ Incoming e-mails, faxes & oversees call, it is important that all e-mails, faxes & oversees call
must be provided all assistance necessary to ensure their needs or queries
●
Outgoing Emails, Faxes and Files
➢ Ensure that all outgoing e-mails, faxes are sent immediately.
●
Airline Booking and Trips
➢ Ensure complete booking & travel arrangement\s be made through he accredited travel agent.
➢ Ensure all necessary visa are secured for each country to be visited. Travel arrangement for
airline non-airline (when applicable), airport transport, hotel, visas, travel funds, records locator
or confirmation advice
●
Confidential Matters and Files
➢ More care and prudence treatment of all the confidential matters and files
➢ Matters pertaining to salaries, compensations, bonuses, incentives and other benefits must not
be discussed without the explicit permissions of the CEO.
➢ No files must be release nor copies be made of any communications or memos without the
explicit permission of the CEO.
➢ Handles 201 Files for all employees
➢ Responsible for filing of all data’s for the employees
●
Sales Call
●
Reports
➢ Make appointment with clients
➢ Gather c lients for travel guide directory magazine for the Japanese national use.
➢ Responsible for all government report and paying also such as SSS, Pagibig & Philhealth
➢ Prepare report fro submission to SSS, Pag-ibig and Philhealth
Brand Assistant
April 1, 2002-December 18, 2004 RSH Marketing Philippines Inc.
Objective:To develop Reebok Apparel/Accessories and ensure they are delivered to
central warehouse/trade according to plan.
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
●
Gathers designs applicable for each season/category under the SBM’s supervision.
Recommends color forecast adaptable to each design.
Double checks approval samples and discuss samples revisions with the supplier.
Follows up samples from suppliers.
Prepares Pricing Template/Price Release memo for SMM’s and CEO approval.
Conducts regular store and market visit to monitor retail update competitor’s latest product release and pricing.
Coordinates with Operations Department of production status.
Prepare memos/faxes to suppliers regarding production ststus, delivery schedules and other concerns.
Prepares/updates monthly Inventory-Purchases- Sales(IPS) of Reebok Apparel.
Prepares/updates Line Plan on a monthly basis.
Closely monitors retail off-take recommends styles for repeat order.
Release Product Information Sheet (PIS) to suppliers.
Prepares SRIS.
Prepares Reebok International Limited (RIL) monthly report.
Other tasks that may be assigned by the SBM or SMM.
Handles distribution of salesman samples and coordinates with suppliers to ensure they are delivered on time.
Prepare Sales Kits.
Product Assistant
May 5, 2001 - April 1, 2002
(Same Company)
Objective:To assist the SBM in ensuring on-time delivery of products and samples
according to plan/need.
● Prepares Product Information Sheet with complete details and illustrations.
● Collates and prepares Monthly Comparative Sales Reports.
● Updates IPS per SKU Report.
● Handles distribution of salesman samples and coordinates with suppliers and ensure they are delivered on time.
● Coordinates with Operations Department and suppliers on status of product development.
● Prepares Sales Kits.
● Assist the Brand Assistant in checking of counter/approval samples.
Department Secretary
May 5, 1999 – May 5, 2001
(Same Company)
Objective:To contribute to the achievement of over all department’s Sales Target
through Administrative function
●
●
Process Sales Orders (SO) & Pull Out (PO).
Sends out samples on time to sales staff.
●
●
●
●
●
●
●
●
●
●
●
●
Types letters, memos, fax messages, sales target per outlets, etc.
Sends out of Correspondences to provincials Sales Staff/Dealers, etc.
Receives communications from Dealers/Suppliers/Sales Staff.
Files incoming/outgoing communications.
Books domestic flights/hotel accommodations for Sales & Marketing Staff.
Prepare reports for sales meetings/gatherings.
Participates Sales & Marketing activities like mall tours, bodega sales, concerts, etc.
Checks/audits ER’s, petty cash replenishments, meal allowances, etc. prior to signature of S & M Manager.
Requests payment, reimbursement expenses for S & M Department.
Ensures that S & M Department files their OB before leaving the office.
Attends to cash customer.
Others that may be assigned by S & M Manager.
Sales & Marketing Clerk
May 5, 1998 – May 5, 1999
(Same Company)
Objective:Responsible in providing clerical and administrative assistance to the
department.
●
●
●
●
●
●
●
●
●
The position serves as “conduit” or channel or connection of all activities that pertains to sales & marketing. Therefore, timely
dissemination of information and proper coordination is vital.
The position also serves as support to all Sales & marketing Department.
Process Sales Order (SO). This is top priority (over and above other functions)
Process Pull Out (PO)/Inter Branch Transfer (IBT)
Prepares stock allocation when my immediate supervisors is not around.
Receives/Logs Calls, messages, reminders for Reebok S & M Dept.
Request supplies like continuous paper, printer ribbon etc.
Photocopies weekly warehouse inventories of Footwear, Apparel, & Accessories.
Sends letters/Memos and other correspondence as required by the Regional Sales Manager.
Encoder
●
●
●
●
●
●
●
November 5, 1997 – May 5, 1998
(Same Company)
Process Sales Order (SO). This is top priority (over above other functions)
Process Pull Out (PO)/Inter Branch Transfer (IBT)
Prepares stock allocation when my immediate supervisors is not around.
Receives/Logs Calls, messages, reminders for Reebok S & M Dept.
Request supplies like continuous paper, printer ribbon etc.
Photocopies weekly warehouse inventories of Footwear, Apparel, & Accessories.
Sends letters/Memos and other correspondence as required by the Regional Sales Manager.
Clerk Typist
●
●
●
●
●
August 8, 1997 – October 30, 1997
PCIBank-Bel Air Branch
Handles inquiries of Bank Statements and other problems of their accounts
Assist the teller
Keeping and In-charge of signature cards and files of bank clients.
Handles telephone calls
And other clerical work pertaining to operation that may be assigned from time to time.
TRAINING AND SEMINARS ATTENDED
Paradigm Shift June 26, 2004
Optimizing Photoshop and Illustrator as Imaging Tools Apr 13-16, 2004
(A seminar series on Graphic & Publishing at AIM ACCED Conference Center)
● Fundamentals of Effective Publications Design
Apr 13-16, 2004
(A seminar series on Graphic & Publishing at AIM ACCED Conference Center)
● Total Quality Management
July 7, 2004
● Color Merchandising
October 18, 2002
( Conducted By Philippine Trade Training Center – Department of Trade & Industry)
● Fashion Merchandising May 28 – 30, 2002
( Conducted By Philippine Trade Training Center – Department of Trade & Industry)
● Team Building and Objective Setting- August 18-23, 1999 in Caloyskie, Calamba, Laguna
● Customer Service & Trainor’s Training Seminar - March 21, 1998
● Team Building and Objective Setting
March 21-25, 1998
● On-Job Training
November 1996 – February 1997
National Electrification Administration
●
●
SKILLS IN COMPUTER
Microsoft Excel, Microsoft Word, Powerpoint, Adobe Illustrator, CS, Photoshop, Google docs, WordPress, E-mail Handling, E-mail
Etiquette, Socia Media Management, Hootsuite, Buffer
EDUCATION
Bachelor of Science of Business Administration, Major in Marketing
Pasig Catholic College
Associate Computer Secretarial
Systems Plus Computer College
1997
Secondary
Nabua National High School
1994
Primary
Agos Elementary School
1990
