Mareta Noor Williani

Mareta Noor Williani Corporate Secretary & Corporate Communication-| - | - | https://www.linkedin.com/in/mareta-williani-a/ Work Experience Corporate Secretary & Legal @ PT Teknologi Cakra Internasional IT Startup Company with various Products & Services in IT Solutions June 2021 to Now (2 years, 1 month) Handle all legal documents , drafting, concepting, writing, updating all of legal documents: Letter of Agreement, Memorandum of Understanding, Non-Disclosure Agreement, Partnership Agreement, Sponsorship Agreement, User Policy, Terms & Conditions, Privacy Policy, Intellectual Property Laws, Company Rules & Regulations. Arrange and prepare for monthly, quarterly, annual management meeting, board meeting, shareholders meeting, all of divisions/departments meeting, taking minutes and summary of meetings, and report result of meeting to Board of Directors. Drafting & Writing (Creating, Concepting) Standard Operational Procedures, Company Rules & Regulations, Company Workflow within Divisions/ Departments, Structure Organization, Company Policy, Monthly, Quarterly & Annually Company Report Handle the registration of: company articles of association, company establishment deed licensing, company registration certificate, company domicile letter, business identification number, Indonesian standard business field classification (KBLI), Electronically Integrated Business Licensing or Online Single Submission (OSS) Monitors and ensures compliance with relevant laws, regulations, and industry standards, responsible for filing required documents with government agencies, maintaining corporate licenses, preparing reports for shareholders or regulatory bodies. Handle office internal & external issues, shareholders relations, media relations, government relations, community relations, identifies and mitigates potential risks to the company, develop and implement a code of conduct and whistleblower policies and provide guidance on ethical dilemmas or conflicts of interest. Corporate & Legal Secretary @ PT Lippo Cikarang Tbk. The largest national company in the field of real estate, industrial estates, construction of office buildings, housing, shopping centers, education and hospitals, Water Management, Wastewater Management, Waste Management and Recycling, and Remediation Activities. April 2019 to May 2021 ( 2 years, 2 months) Ensuring the company complies with legal and regulatory requirements, develop and implement company policies and procedures, communicate and enforce these policies across the organization, identifies and mitigates potential risks to the company. Handle office internal & external issues, shareholders relations, media relations, government relations, community relations, industrial relations. Handle all legal documents , drafting, concepting, writing, updating all of legal documents: Letter of Agreement, Memorandum of Understanding, Non-Disclosure Agreement, Partnership Agreement, Sponsorship Agreement, Intellectual Property Management, Good Corporate Governance, Legal & Compliance Rules & Regulations. Arrange and prepare for monthly, quarterly, annual management meeting, board meeting, shareholders meeting, all of divisions/departments meeting. Maintains and updates corporate records, including articles of incorporation, bylaws, shareholder agreements, and other legal documents. Handle daily Corporate Secretary tasks, correspondence via phone calls, emails, letters, arrange meeting schedules for CEO, assist CEO in daily tasks Skills & Abilities Language Skills: Fluent in English & Malaysian, Intermediate Japanese, Basic Chinese, Korean & Germany. Experience in writing and translating document English - Bahasa. Excellent computer skills with MS Office Works (Word, Excel, Power Point, Outlook Express), SAP, Oracle, Adobe PDF Reader & Editor, Adobe Sparks, Canva Design, Trello, Pipefy, Nexus, Bitrix, Semrush, Social Media (Facebook, Instagram, WhatsApp, Discord, Twitter, Youtube), Google Meet, Zoom, Microsoft Teams, Google Chrome, Firefox, Yahoo, Microsoft Edge, ChatGPT. Having certificate in Advanced Business English (EF, EEP), TOEFL Score 560 (ets.org) & IELTS 6.5 (ielts.org), SOA 302 & 404 Internal Auditor (Siemens AG). Work Experience Corporate Secretary @ PT Siemens Industrial Power A Manufacturing in Energy & Turbines Power Generation of Germany Company April 2014 to March 2019 (5 years) Handle all legal documents , drafting, concepting, writing, updating all of legal documents: Letter of Agreement, Memorandum of Understanding, Non-Disclosure Agreement, Partnership&Sponsorship Agreement, etc Arrange and prepare for monthly, quarterly, annualy management meeting, board members meeting, shareholders meeting, all of departments meeting, taking minutes and summary of meetings. Perform secretarial/personal assistant/administrative duties to support CEO Manage calendars, schedules, conference calls, meetings, appointments and CEO business travel arrangement (tickets, booking flights, hotels, visa&agenda) Organise corporate events : company visit, press visit, gathering, exhibition Managing multiple or complex calendars for meetings, travel and personal commitments, driver schedules, meeting room schedules, report of monthly employees attendances, compile report of projects monthly development Act as company representative in EKONID, EUROCHAM, KADIN, gathered and update information regard the Germany Company Calendar of Events, Sponsorship&Partnership in Education, Social Economis, Arts&Cultural Events Handle corporate souvenirs production & distributions to all departments Handle monthly, quarterly & annually report collaboration with all departments Country Corporate Communication @ PT Siemens Indonesia a Manufacturing of Automation, Electrical, Healthcare, Energy, Industry company March 2009 to March 2014 (5 years, 1 month) Handle & update all legal documents: Letter of Agreement, Memorandum of Understanding, NonDisclosure Agreement, Partnership Agreement, Sponsorship Agreement, PR Consultant Agreement etc Arrange and prepare for quarterly regional meeting, town hall meeting, annualy management meeting, internal & external departments meeting, taking minutes and summary of meetings, report to Head CC & CEO Manage calendars, schedules, conference calls, meetings, appointments of CCO (Chief ComM) Business travel arrangement (tickets, booking flights, hotels, visa&agenda) Organise corporate events : company visit, press visit, press conference, vendor/supplier gathering, national & international exhibition Act as company representative in EKONID, EUROCHAM, KADIN, gathered and update information regard the Germany Company Calendar of Events, Sponsorship&Partnership in Education, Social Economis, Arts&Cultural Events Manage and follow-up process payment of invoices of vendor/supplier/clients/ other company with PDJV, AR/AP in SAP, coordinate with India & Malaysia Accounting Team Planning, organizing, budgeting, designing, producing, distributing all of corporate souvenirs (tumbler, polo shirt/t-shirt, cap/hat, golf ball, umbrella, jacket, etc) for other department/business units and gift for clients/company Education Background Bachelor of Social Science, Mass Communications Studies, Majoring in Public Relations Institution: University of Padjadjaran Year of Graduation: 2003 Research/Thesis : Comparative analysis of the relationship between media/press relations development activities and the positive attitude of journalists towards company GPA 3.52 out of 4.00 Master of Law, Majoring in International Business Law Institution: University of Padjadjaran Year of Graduation: 2019 Thesis : Legal Considerations for Industrial Real Estate Companies: A Comprehensive Analysis GPA 3.55 out of 4.00 Work Experience Country Corporate Communication @ PT Siemens Indonesia a Manufacturing of Automation, Electrical, Healthcare, Energy, Industry company March 2009 to March 2014 (5 years, 1 month) Planning, organizing, budgeting, actuating yearly communication program (internal & external), handle daily update news in website&company buletin Handle media buying planning&budgeting, media controlling monthly/quarterly report in MMR (Media Management Report), departments budgeting report annualy in ADSTAR, creating&posting Purchase Requisition & Purchase Order in Nexus, maintain payment &process invoice in SAP(PDJV, GL, AR/AP) Handle department internal&external audit based on ISO 9001:2008, ISO 18001:2007 &OHSAS 14001, assist external audit by Earnst &Young, KMPG Handle Corporate Social Responsibilty Program in Education, Art & Cultures, Sports, Social Economic to Community Area Near to Office, also Germany Company Association - food assistance to the surrounding community during Eid al-Fitr, educational assistance to outstanding university & highschool students, as a company sponsors in sport events, educational events, music arts and culture (Goethe Institute, Deustche International Schule, Die Brucke Magazine, Christkindl Markt), planting plants in forest of Mount Salak Bogor) Public, Media & Community Relations@ PT Pertamina Persero Refinery Unit VI a Stated-Owned Oil &Gas Company in Indonesia March 2003 to February 2009 (6 years) Handle public relations, media relations (press release, press conference, press visit/tour, press gathering), community relations (through CSR program) and government relations (through CSR program&other contribution) Planning, organizing, budgeting, actuating yearly public relations program (internal & external), handle daily update news in website&company buletin, internal TV program (local tv channel), internal employee gathering/outing Handle media buying planning&budgeting, media controlling monthly/quarterly annualy, PR departments budgeting&monthly report, creating&posting in Oracle, daily activities report to GM Planning, organizing, budgeting, actuating yearly Corporate Social Responsibilty program in basic food assistance to the community around the refinery (Ring-1) during Eid al-Fitr, free health and medical assistance for the community around the refinery (Ring-1), educational assistance for elementary, junior high, high school/vocational school scholarships for those who excel, financial assistance as sponsors sporting events, educational events/activities/exhibitions, music and cultural arts, government events, coaching non-profit organizations and establishing savings and loan cooperatives for fishermen and village farmers around the refinery area, planting mangroves in the area around Balongan beach, and others Handle department internal&external audit based on ISO 9001:2008, ISO 18001:2007 &OHSAS 14001, assist external audit by Earnst &Young, KMPG Planning, organizing, budgeting, designing, producing, distributing all of corporate souvenirs (tumbler, polo shirt/t-shirt, cap/hat, golf ball, umbrella, jacket, etc) for other department/business units and gift for clients/company Handle corporate events: products & services exhibition (national & international), vendor/supplier/ distributor gathering, other company/ institution/ educational institution/ university comparative study of refinery technology, study tour to refinery area/company.