MARCELO M. ALICANDO
353 Rizal Avenue, Market Site, Dulag Leyte, Philippines
Mobile No-
E-mail Address:-Skype Id: marcel.alicando1
PROFESSIONAL OBJECTIVES:
To contribute for the growth of the company by working in a challenging career where I will have opportunities to utilize my exposure in an office setting and experience in various fields of proficiency.
SKILLS / AREAS OF EXPERTISE;
Proficient in use of Electronic Document Management System; Aconex, Primavera Contract Management & Citadon Collaboration Workspace (CW)
Proficient in MS Office Applications, MS Outlook & Auto Cad
Experiences in software management accounting using SAP & Oracle Accounting System & eNGAS (electronic New Government Accounting System)
Knowledge in Integrated Management System & ISO 9001:2008 Quality Management System & ISO 14001:2004 Environmental Management System
Strong Analytical and Problem-solving skills
Extremely detail oriented and organized
Good written and oral communication skills
Strong background in Office Administration, Accounting & Documentation
Can work under pressure & with less supervision
Ability to do multi-tasking job
Knowledge and experience in all areas of document / data management including identification, creation, use, retrieval, access, retention, turnover, preferably in EPC, Oil & Gas Environment.
CAREER OVERVIEW;
More than 16 years of total working experience in various aspects of office settings such as Accounting, Document Control, Record Management, Drawing Archives, Project Support Services, System Support, Office & Business Administration, ISO Quality Management System & Document Audits.Worked as an individual and as a contributive member in an existing productive team
EMPLOYMENT HISTORY
November 19, 2021- Present
Department of Agrarian Reform
Tacloban City, Philippines
Duties and Responsibilities: Finance Support Staff
Evaluate and review the claims of project staff, creditors/ suppliers and ensure that such are valid and properly supported by documents.
Assist with the submission of the fund request for Loan Proceeds and GOP counterpart on the approved activities and review the same as to completeness and accuracy of the supporting documents. Further, will provide feedback on the status of the reports;
Prepare and establish a management data/ file subsidiary ledger for the RPMO for all downloaded funds per activity using a standard format and level of detail, tracking status of document for reporting purposes;
Prepares Financial Reports (Detailed Statement of Financial Performance, Statement of Changes of Net Assets/Equity, Detailed Statement of Financial Position, Statement of Cash Flow) Journal Entry, General Journal, Worksheet & Trial Balance.
Prepares Payroll at the end of the month.
Perform other task as maybe assigned from time to time.
March 10, 2016- May 4, 2019
SNC Lavalin Group - KENTZ Engineers & Constructors
Project: Install Hydrocracker Gas Scrubber – Rastanura Plant Oil Refinery (ARAMCO), KSA
Project Scope of Works; Construction/Repair of Temporary Facilities, Utility Piping Systems, Amine Drain System, Amine Scrubber System, Recycle Gas Compressor Knock-Out Drum System, High Pressure Process Piping System, Lean Amine System, Rich Amine System, Naphtha System, Control Systems, Power Supply Systems & Road Relocation & Demolition.
Duties and Responsibilities: (Project Sr. Document Controller)
Responsible for the day to day running of the Document Control Office including receiving, reproduction, issuing and transmitting of all drawings and documents as well as re-issuing new revisions, shredding of drawings, redlining drawings & transmitting redlines to client.
Receiving, records filing & safekeeping of all Technical & Non-Technical documents and drawings ensuring that all records are kept in a secured place for security and confidentiality of company information as well as ensuring that documents and records are stored in a manner that will prevent physical deterioration.
Reviews receive documents either technical/non-technical, drawings & materials and verify the accuracy & completeness prior to submission to Aramco.
Prepares submission of documents, materials, and other documents (Daily Report, Weekly Report, Monthly Report, Technical Query, Method Statement, RFI, Material Inspection Request, and NCR) and creating Transmittal through Document Control using Collaboration Workspace (CW) an Electronic Document Management System.
Prepares Document Transmittals & Correspondences to Aramco either for information, review or approval. Provide transmittal number & document number in sequential order. Personally liaise for the submission of hard and soft copy to Aramco.
Distribution of approved documents, drawings & materials shall be done as per document distribution matrix thru business process by email & hard copy with control number.
Maintains all documents in accordance with the project communication protocols and the document control project policy and procedures.
Record on a database file and/ or Master Document Register all Outgoing Transmittals either responded as Approved, Approved with comment, Revised/Resubmit or Rejected and or still outstanding in Aramco. Follow up overdue items by email & by letter (after 7 working days considered as overdue) to Aramco Personnel In-charge.
Upload soft copy of Outgoing Transmittals / Correspondences, Incoming Transmittals / Correspondences in the Collaboration Workspace (CW) an Electronic Document Management System.
Prepares Weekly Report on the Updated Status of Transmittals & Correspondences.
Hard copies of Outgoing Transmittals/Correspondences and Incoming Correspondences shall be filed in chronological order for easy identification and traceability.
IFC drawings received by email or by hand must be stamp as Master copy then assigned a unique sequential number and recorded in a database or manual register and distribution of copies must have control number for easy retrieval upon receiving new revision from Aramco.
The distribution and re-distribution of incoming drawings shall be strictly controlled to maintain security, clients' confidentiality and meet contract requirements.
Where appropriate, superseded drawings shall be removed from the central filling system and clearly marked across each title block and stored separately.
Upon completion of the work, all drawings shall be handover or transmitted back to the company representative for AS-BUILT purposes or disposal. A proof of receipt shall be obtained from Saudi Aramco, a copy of this receipt must be attached to the final invoice to obtain approval for payment.
June 3, 2013- July 4, 2015
Al Bawani Co. Ltd. (Construction Company)
Projects: King Abdullah Financial District Financial Plaza - Riyadh, KSA
Arab Satellite Headquarters Office (ARABSAT) - Diplomatic Quarter, Riyadh, KSA
Riyadh Bank Data Center Facility- Riyadh, KSA
Ministry of Foreign Affairs (MOFA) - Riyadh, KSA
Duties and Responsibilities: (Document Controller)
Receiving, records filing & safekeeping of all construction documents ensuring that all records are kept in a secured place for security and confidentiality of company information as well as ensuring that documents and records are stored in a manner that will prevent physical deterioration.
Reviews the incoming drawings, checking for completeness and accuracy of drawing transmittal sheets, and notifying the consultants accordingly.
Prepares submission of documents materials, shop drawings, and other documents (Daily Report, Weekly Report, Monthly Report, RFI, Material Inspection Request, and NCR) and creating Transmittal through Document Control using Aconex & Primavera Contract Management (Electronic Document Management System).
Maintains all documents in accordance with the project communication protocols and the document control project procedures.
Logging & updating all correspondence, documents, Drawings/Designs, & Materials submitted to the consultant in E1 Document Submittal Log / Shop Drawing Register / Material Tracking & Monitoring Sheet.
Notifying the involved party the Internal Project Team for taking appropriate action on the submission of documents based on planned date of submission and follow up with the Consultant to get expected results on all pending documents to ensure its return to Contractor in agreed upon time.
Registration and distribution of Technical documents, Shop Drawings & Materials to internal parties and ensuring timely turnaround of documentation.
Coordinates with Project Manager / Technical Manager.
Gathering information for implementing the Projects and collecting inputs from clients.
Responsible for overall coordination of controlled documentation within the Projects.
Responsible to organized, maintain and secured all clients file.
Responsible to create a filing system includes clients and projects database that supports efficient information.
Responsible to prepare, handle, receive, deliver and track all clients projects documentations.
Responsible to handle all paper work process of obtaining MOI approvals of systems, products, customs clearance and ICT related.
Responsible to receive, deliver following up and record the maintenance requests with the concerns from the start till completion.
Coordinate between project managers and other departments' i.e, sales, operations and finance.
Maintains a detailed projects schedule which includes administrative tasks, BOQ, contractual conditions, venders and procurements plan.
Listing out the documents and documenting the projects details.
Tracking the pending documents through weekly progress reports.
Notifying the involved party for taking appropriate action on the pending documents.
Manual follow up with the clients internal team to get an expected schedule for all pending documents.
Ensure all projects correspondence is ensured in a timely manner.
Responsible for coordinating document change orders (DCO), facilitates, review approval, and retention of risk management documents.
Liaising with clients' coordinator, contractor and sub-contractors.
Ensure projects documentation are completely labelled, updated and filed properly.
Registers files and retrieves all incoming and outgoing documents and maintains copies (hard & soft) of all submitted and approved materials, documents and approved contractor's latest shop drawings and removing superseded drawings from the files.
At project completion, document controller is responsible for the archiving of documents and the handover of all required documentation to the client, under the direction of the project control engineer/scheduler.
March 27, 2012- December 10, 2012
SK Engineering & Construction Co. (Engineering & Construction Co.)
Project: King Abdullah Petroleum Studies & Research Center (ARAMCO)
Riyadh, Kingdom of Saudi Arabia
Duties and Responsibilities: (Administrator/Payroll Officer)
In Charge of Admin related works especially the Employees Status Report must be updated each time there is a new staff / resignations / termination.
Administers employees' vacation, sick leaves, salary, promotion processes, retirement/ End of Service Benefits and Severance packages.
Advises and assist members of management on matters pertaining to personnel management of employees, including counselling, termination, compensation, benefits, resolutions of personnel problems & other related administrative matters.
Maintain and updates employees record in the SAP System including information pertaining to the renewal and expiration of visas, iqama, passport, residency, insurance card and inform the Liaison Officer for the renewal of expired documents.
Making the Employment Agreement Contract for newly hired staff locally or Company Sponsor Visa and arrange for the processing of their new iqama.
Prepares business correspondences such as memo order & termination as may require.
Manages documents filing and controlling papers and electronic files.
Responsible for the GOSI regulations of employees and monitor the number of Saudi employees sufficient for the Saudization requirement.
Prepares Request for Payment upon receiving the original invoice from the suppliers/vendors/agents and have it signed by the GAM.
Responsible for the Labour Control of skilled workers & labourers and should be monitored
and updated from the Skilled Workers & Labors File.
Administer and control office boy staff place of assignment and monitor their daily routine schedule.
Controlling the distribution and issuance of uniform such as Long sleeves shirt, Jackets and Personal Protective Equipment like safety shoes, helmet, cover all & safety harness.
Monitoring the Generator tank, Water tank and Septic tank maintenance.
Issuance of stationary items must be controlled and supported by a request and must be signed upon receiving the items.
Purchasing of stationary items and consumables.
Manage office furniture and layout design in an office setting improvement.
Controls Pantry item and drinking water distribution.
Computation of the end of service benefits (ESB) and vacation leave entitlement after
completion of the contract as per Saudi Labour Law.
Prepares monthly Payroll every 27th day of the month and must be submitted to the
Admin Manager for verification and approval of the same.
October 3, 2008- November 28, 2011
Black Pearl Co. W.L.L. (Transportation Company)
Doha, Qatar
Duties and Responsibilities: Accounting Assistant
Reviews, analyses and reconcile expenditures / invoice received from client, sub-contractor and supplier for procedural payment.
Prepares journal entries, reconcile general ledger and subsidiary accounts for monthly reporting purposes.
Prepares invoicing to customers, general ledger, receipt voucher, payment voucher, petty cash voucher, cash receipt through Oracle accounting system.
Verify Timesheet / Overtime submitted of all employees and prepare payroll on a monthly basis and submit to signatories concerned for approval.
Administrative Officer
Manages documents filing and controlling papers and electronic files.
Constant checking of incoming and outgoing emails; such as inquiry from the various
Customers regarding delivery order must be responded properly and without delay.
Prepares business correspondences such as Purchase Request, Purchase Order, Memo
Order, Termination Letter & Sales Quotation.
Arrange booking and air tickets reservations.
Personnel Officer
Responsible for all Company Personnel Files (Passport, Contracts & other documents)
Monitor the expiration of Passports & Residence Permits of all personnel and coordinates with the PRO for the renewal of the same.
Contact authorized recruiting agencies in Manila & Thailand for any urgent hiring of personnel.
Maintain service record ( Hard & Soft Copy) of all company personnel.
Logistics / Operation Officer
In Charge for all the company fleet (Dump Trucks, Trailers, Light Vehicles, Heavy Equipments such as Pay loader, Bulldozer, Forklift & Mobile Crane.) for the maintenance & change oil (Engine, Axle & Differential).
Handles the operation of Hauling of Fine Sands of all Heavy Equipments & Dump Trucks and monitor their daily trip schedule for our client (QPMC & QNCC).
Arrange and process for the Registration of all vehicles and monitor the expiration and renewal of the same.
Prepare summary of all company fleet daily status including traffic violations of trucks & trailers, accident report, insurance, expiration of registration of vehicles.
September 2007-March 2008
BAYANTEL (A Telecommunication Co.)
Tacloban, City, Philippines
Duties and Responsibilities: (Administrative Logistics Assistant)
Monitor Employees Fixed Asset Transfer Request (FATR).
Receives and record all Assets that has been returned to Logistics.
Perform other duties from time to time.
Conduct Inventory Movement Report at the end of Month.
January 2007-June 2007
Commission on Election (Local Government)
Dulag, Leyte, Philippines
Duties and Responsibilities: (Documents Controller)
Filing and controlling incoming and outgoing Documents.
Cross checking of Voter's registration records.
Prepares and Evaluates election reports.
Assist the Immediate Supervisor from time to time.
January 2005-December 2006
Southern Multi-Purpose Cooperative (A Franchising Food Co.)
Tacloban, City, Philippines
Duties and Responsibilities: (Business Development Officer)
Checks and receives all stocks that are withdrawn and delivered.
Cross checking of Delivery Supervisor's Tabulation Report with Actual Tabulations Summary from outlet's.
Conducts Physical Inventory every 15 days or twice a month for all stocks.
Coordinates with Head Office daily thru internet and send reports at the end of the day.
January 2003-December 2004
Union Galva Steel Corporation (Prepainted Roofing Materials Business Co.)
Tacloban, City Philippines
Duties and Responsibilities: (Marketing Assistant)
Coordinates with the Mktg. Manager on the availability of products for delivery or withdrawal.
Checks and receives all materials transferred from other plants and confirm the same to the Marketing Services office.
Acts as a Logistics Fund Custodian Prepares the Logistics Fund Voucher for every Disbursement paid through the fund, and Replenishment of such.
Maintain orderly files of various Sales Documents and other correspondences being handled.
Prepares Inventory Movement Report at the end of month.
EDUCATION
Bachelor of Science in Accountancy, Saint Paul's Business Sch. Palo, Leyte, Philippines
Associate in Marine Transportation, University of Cebu, Cebu, City Philippines
TESDA Certified, Computer Technician (Computer Hardware Servicing NC II) Tacloban, City Philippines
TESDA Certified, Data Encoder (PC Operation NC II) Tacloban, City, Philippines
TESDA Certified, Refrigeration & Aircon Technician (Ref & Aircon Svcng COC) Tacloban, City Philippines
TESDA Certified, Korean Language Scholar, Tacloban, City Philippines
PERSONAL INFORMATION
Birth Date:January 16, 1975
Place of Birth:Dulag, Leyte
Civil Status:Married
Sex:Male
Nationality:Filipino
Religion:Roman Catholic
Passport No.:P-A
I hereby certify that the above information is true and correct to the best of my knowledge and beliefs.
(SGD) MR. MARCELO M. ALICANDO
