MAHESWARI. N (Virtual Assistant)
Professional Summary
Experienced Executive Assistant and HR Professional. Expertise in export coordination,
vendor management, recruitment, and office administration. Skilled in managing
international client communications, production and shipment processes, and HR
operations. Known for reliability, strong communication, and attention to detail.
Key Skills
• Executive Support & Coordination
• Export Documentation & Shipment Booking
• Vendor & Client Communication
• HR Operations & Recruitment
• Purchase Orders & Invoicing
• MS Office (Word, Excel, PowerPoint)
• Scheduling & Documentation
• Team Leadership & Client Handling
• MIS Reporting
Professional Experience
Executive Assistant
Export Buying Agency, Tamil Nadu | Mar 2013 – 2025 (REMOTE - WFH)
• Liaise with international buyers and Indian vendors for order planning and execution.
• Coordinate production follow-up, inspections, and shipment booking (FCL/LCL).
• Share shipment updates and post-shipment documents with clients.
• Handle costing, price negotiations, and invoice preparation.
• Maintain PO records and support vendor payment processes.
• Oversee sample development and ensure product quality.
Manager – HR
ShineTel Pvt Ltd | Jun 2010 – Dec 2012
• Managed recruitment, onboarding, and HR operations.
• Oversaw KRA setting, performance reviews, and payroll processing.
• Maintained employee records and handled statutory compliance.
Manager – Talent Acquisition
Faithfully Yours Management Consultant | Nov 2006 – May 2010
• Led recruitment for clients in power, manufacturing, and infrastructure sectors.
• Managed a team of 5 recruiters and supported 30+ client accounts.
• Conducted interviews and coordinated hiring processes.
• Recognized as Best Team Leader (2010) and Best Performer (2009).
Senior Recruiter
Smart HR Solutions | Jan 2006 – Oct 2006
• Handled domestic and international hiring across industries.
• Conducted candidate screening, coordination, and onboarding.
Management Faculty
Aringar Anna Institute of Science & Technology | Dec 2001 – Dec 2005
• Taught MBA-level HR and management subjects.
• Coordinated admissions, seminars, and academic reporting.
Secretary cum Office Admin
Sastha Group of Companies | Jun 1995 – Nov 2001
• Managed procurement, vendor coordination, and admin support.
• Prepared purchase orders and coordinated internal documentation.
Education
• M.Phil (Management) – Alagappa University
• MBA (HR) – Annamalai University
• B.Sc – Women’s Christian College, Chennai
Certifications
• Secretarial Course – SCS Kothari Academy
• Typing – Higher Grade
• MS Office Proficiency
Languages
• English, Hindi, Tamil, Telugu (Fluent)
Strengths
• Positive Attitude, Reliable and Organized, Strong Communicator. Fast Learner
