Mahammad Rafiq Shaik

Shaik Mahammad Rafiq Mobile No: - ~ Email:- Aiming for Midlevel Managerial Position in Executive Administration with a reputed organization Office Manager – Virtual Assistant – Executive Assistant Open to work remotely for any company in World Experience Summary Around 9 years of experience as Executive Assistant / Administrator in Saudi Arabia. ♦ Significant experience in managing and supervising end to end Executive Administration duties. ♦ Effectively performed in leadership role of Project Administration and multiple tasks. ♦ Excellent analytical, organizational, planning skills with demonstrated abilities in leading motivated teams towards achieving organizational goals. Core Functional Strengths - Office Operations - Projects Coordination - Time Management - Task Management - Management Reporting - Meetings & Appointments - Client Service - Secretarial & Administrative - Document Controlling Experience Chronology Executive Assistant to President & CEO Apr’13 – Jun’ 17 with Advanced Electronics Company Ltd. Riyadh, Saudi Arabia. www.aecl.com Key Responsibilities ♦ Responsible for operating administrative system for President & CEO. Scheduling and arranging meetings for CEO, CFO, VP’s and concern authorities. Handle day to day correspondence and documents of Executive Management. ♦ Effectively performs a leadership and coordinator role in Project Administration. Responding to client and customer inquiries about project status. Providing detailed information about the working nature of organization to clients. Maintain project correspondence and document controlling. ♦ Reviewing incoming documents before approval of the CEO. Preparing Purchase Requisitions and Purchase Orders using Oracle Professional ERP. Preparing yearly financial budget for office budget center. Maintain Executive office monthly expense report. ♦ Communicating with clients by attending telephone calls, E-mails & fax messages. Maintain digital and paper file system, assure the confidentiality of important matters. Arranging appointments and assist CEO’s in daily activities with information about the visitors. ♦ Coordination and guide management along with public relations team about the press conferences. Interface with other departments on administrative matters. Delegating information to require department in the organization in a time frame. ♦ Arrange travel requirements Visas, E-Tickets and Hotel for CEO. Authorize to taking decisions and office matters on behalf in the absence of the CEO. ♦ Maintains highly confidential plans and coordinates administrative and support services, applies knowledge of programs, operations, and administrative policies and procedures. ♦ Maintain and follow up on company’s government certificates. Coordinating with a government relations section for CEO government issues. ♦ In charge of managing and monitoring the daily attendance for top management. Preparing yearly vacation plan for top management. ♦ Maintain and update department files. Maintain proficiency in Word Processing, office equipment and other office skills. Address the problems with the staff with flexible involvement. ♦ Preparing Memo, official letters, announcements and distribution to the concern and maintaining digital records. Executive Secretary / Office Administrator Feb’08 to Mar’13 with Lazurde Group, Riyadh Saudi Arabia. www.lazurde.com ⇒ Reporting to Plant Manager / Production Managers and leading a team of 20. Key Responsibilities ♦ Responsible for secretarial and administrative duties for the Plant Manager. Scheduling and arranging Corporate meetings for a Plant Manager, Production Manager, foreigners visit. ♦ Sending & receiving all official E-mails & calls. Handling plant manager office administration / office network. ♦ Making sales orders using Baan ERP, Distributes work orders to related departments. Schedules and coordinates flow of work within or between departments of manufacturing plant. ♦ Preparing yearly/monthly production plan as per forecasts and market projection of demand. Preparing weekly/monthly production reports, Handling all production & sales reports. ♦ Maintaining official confidential documents, Maintain digital and paper file system. Assist in day to day department operations. ♦ Achieving of project correspondence and documentation. Manpower planning and coordinate for recruitment. ♦ May use computer system to track and locate production units. Maintain and adequate of materials inventory of office. Preparing monthly materials inventory report of the store. Major Highlights ♦ Maintained office records, registers and assisted the HR in recruiting people. ♦ Conducting Training Sessions and update the team members about changes in policies. ♦ Efficiently handled the implementation & finalization of a new Bill of Material achieved UL approval. ♦ Awarded as a ‘Golden 10’ in 2009. Key Skills ♦ Ability to arrange BOD meetings, preparing and distribution of Minutes of Meeting. ♦ Positive, enthusiastic, team player with the ability to bring new ideas and sharing knowledge with the team. ♦ Established leadership and monitoring skills and the ability and willingness to motivate and support to team. Ability to work both independently, as a team player and ability to learn quickly. ♦ Result oriented and strong commitment to the company ability to make independent judgments and decisions. Strong communication and presentation skills. Education ♦ B.com from Dr. BR Ambedkar University, Hyderabad. ♦ SSC from Board of Secondary School, Hyderabad. Computer Proficiency ♦ IT Diploma from SSI Computer Institute, Kadapa, AP, India. ERP Windows Packages Languages Front & Back End Tool : : : : : Oracle Professional, Baan 7, 8, 8.1 MS-Office C, C++ V.B, SQL External Skills : Excellent in speed Typing Personal Details Date of Birth : Marital Status : Languages Known Home Address : : 04/04/1987 Married English, Arabic, Hindi. Proddatur, Kadapa, AP, India. Nationality & Caste : No of dependents : Passport No : Reference : Indian Muslim 1 M- Furnished upon request