Mae Ann Narvasa

I am a seasoned Executive Assistant with over 14 years of experience providing comprehensive support to C-level executives and business leaders across diverse industries. I specialize in streamlining operations, managing complex schedules, and handling high-level administrative tasks with precision and discretion. My goal is to enhance executive efficiency by anticipating needs, solving problems proactively, and maintaining seamless communication across teams and stakeholders.

Core Skills and Expertise:

• Calendar & Schedule Management: Expertly manage multiple executive calendars, coordinate meetings across time zones, set priorities, and optimize schedules to ensure time is used efficiently.
• Communication & Correspondence: Handle email management, drafting professional communications, responding on behalf of executives, and maintaining a polished, professional tone in all interactions.
• Project & Task Management: Oversee projects from inception to completion, track deadlines, coordinate cross-functional teams, and implement project management tools like Trello, Asana, and Smarttask.
• Travel & Event Coordination: Organize complex travel itineraries, accommodations, and meetings; plan corporate events, conferences, and executive retreats.
• Operational Support: Streamline business processes, create workflow efficiencies, manage documentation, and assist with both personal and professional tasks as needed.
• Financial & Administrative Tasks: Support accounts payable/receivable processes, expense reporting, invoice tracking, and basic bookkeeping.
• Research & Reporting: Conduct market, competitor, and company research; prepare detailed reports, presentations, and dashboards to support executive decision-making.
• Technology & Tools: Proficient in Microsoft Office Suite, Google Workspace, Slack, Zoom, Hubstaff, and other collaborative platforms. Quick to learn new tools and systems to improve operational efficiency.
• Problem Solving & Confidentiality: Anticipate challenges, provide solutions proactively, and handle sensitive information with the utmost discretion.
• Team Coordination & Leadership: Serve as a liaison between executives and teams, ensuring smooth communication, follow-ups, and alignment on priorities.

With a proven track record of increasing productivity, improving workflow efficiency, and supporting executives in achieving strategic goals, I bring professionalism, reliability, and proactive problem-solving to every role.