Lydia Kale
Nairobi, Kenya. -.-
Summary
I am an administrative virtual assistant, and I love working with top management executives and
young entrepreneurs remotely. I enjoy using my skills and experience to help their businesses
run smoothly and to see them efficiently meet their set goals. Seeking a role with Zbest
Assistant as a Lead Management Assistant where I can help to improve client experience.
Skills
Bookkeeping
Posted transaction into accounting software and issued invoices
Created charts of accounts
Reconciled banks, suppliers, and debtor accounts
Produced Management reports and recommendations
Filed returns
Communication
Collaborated with a team of recruits to successfully obtain employment with a remote
company
Communicated with suppliers and customers globally to negotiate prices and routes that
would be less costly and faster
Database Management
Updated and cleaned databases, generated monthly and weekly reports for clients, and sent
monthly Database Spreadsheets timely to clients to ensure informative decision making.
Data Analysis
Used both Excel and SPSS to do descriptive and inferential analysis to facilitate timely and
informed decision making.
Data Entry
Researched, collected, and compiled data into spreadsheets and Databases, and done data
visualization.
Experience
Virtual Assistant – Seth John
Remote – June 2021 to Dec 2021
Managed appointments
Followed up with clients, and handled e-mails
Managed calendars and day to day activities of running a business
Carried out Online Research
Administrator/Accountant – Ocean Agriculture EA Ltd
Increased operation’s efficiency by 50% by keeping proper records ad up to date reports,
maintaining timely budget plans, proper staff supervision, and delegation of responsibilities.
Performed clerical duties including answering phones, preparing documents, and dealing with email inquiries. Under my leadership, we streamlined the leave application process making it
simpler.
Organized both internal and external events and provided administrative support to both sales
reps and managing directors.
Reduced office expenses by 35% through proper analysis of quotations and tenders.
Oversaw accounts payable where I improved our supplier relationship up to 35%, and the
company was also given better credit terms from suppliers. In addition, I ensured timely billing
of creditors and balance reconciliation.
Maintained weekly and monthly petty cash, prepared supplier payments and did monthly bank
reconciliations.
Managed import logistics and reduced product acquisition time by more than two weeks. Under
my supervision product costs were also reduced by at least 25%.
V.A.T. filing.
Lead Management assistant – Lifebushido
Remote – July 2018 to Sept 2019
Created business Database Spreadsheets
Sent weekly and monthly database reports to clients
Managed Databases – updated data, cleaned and collected client information.
E ducation
Strathmore University, Bachelor of Commerce – second class honors upper division, and CPA
finalist
Virtual Assistant trainee – Ajira Kenya Ltd and Runnovate Ltd.
