Lucy Njenga

LUCY NJENGA +254 -/- |- OFFICE MANAGEMENT ~ ACCOUNTING ~ ADMINISTRATION A highly organized and self-initiating professional with over 6 years’ multidisciplinary experience, handling a wide range of administrative, accounting and business-support tasks. Proficient in IT systems administration, business development which involved creating and sustaining strong business partnerships as well as communicating with all levels within large corporate environment. A multitude of versatile skills transfer into any administrative setting to create and maintain high levels of efficiency and productivity. Proven ability to drive out inefficiencies through process improvement as well as assist in the maintenance & development of financial systems and accounting procedures. My goal is to become a valuable mutual asset by providing efficient office management and develop my skill set further in order to enhance the company’s purpose and profitability. CORE COMPETENCIES | Relationship Building | Budgeting & Cost Management | Account Reconciliation | Cash Flow Management | Financial Performance | Netsuite ERP System | QuickBooks | Accounts Receivable & Payable | Portfolio Management | Financial Analysis and Reporting | SELECTED MAJOR ACHIEVEMENTS           Streamlined cash management process which led to ease of release in cash to clear and precise accounting of the petty cash. Liaised with the Finance Department Senior Manager in the seamless migration of data from the Microsoft Dynamics AX accounting software to the Oracle Netsuite ERP accounting software. Improved office efficiency by implementing an electronic filing system which introduced additional time saving measures. Restructured working procedures and processes to make them more effective and efficient. Established document management, calendar organization and collateral preparation for meetings. Efficiently processed payments to vendors in time and according to the agreed terms and conditions. Improved ties between departments for best service to the clients, hence, made it easy to reach out to them concerning matters. Created, managed and maintained professional work relationships which resulted to increased business opportunities. Provided exceptional support to the manager and co- workers which increased overall efficiency. Improved operational systems, processes and best practices that guarantee organizational well-being. CAREER HIGHLIGHTS Payables and Treasury Accountant/Office Administrator| PAYTECH LIMITED| November 2020 to Date Key Contributions & Results:  Ensuring financial transactions are recorded accurately in the Netsuite ERP system and in compliance with the International Financial Reporting Standards (IFRS)                  Preparation and presentation of monthly cash position summary and budget Reviewing all supplier invoices for appropriate documentation and approval prior to payment and maintaining vendor/supplier files. Review of all supplier invoices for appropriate documentation and approval prior to payment and maintaining vendor/supplier files. Making vendor payments by preparing cheques and initiating of payments on online banking platforms. Preparation of Statutory Payments: PAYE, NSSF, NHIF, HELB and NITA. Posting of payroll and salary journals In-depth expense analysis to explain any inconsistency and discrepancies. Preparation of staff expense reports. Filing VAT and Withholding Tax returns. Reconciliation of creditor accounts and review of vendor aging reports. Preparing monthly reports for billing, payments. Preparation of bank account reconciliation statements. Preparation of bank account reconciliation statements. Managing the office petty cash and preparation of the petty cash ledgers. Creating and updating records and databases with personnel, financial and other data. Statutory and Regulatory Compliance- ensuring that all licenses and permits are current Preparation of account opening, account closing and other bank documents Ensuring that the office is in a good state by managing the office support staff to ensure that cleanliness and hygiene are maintained Accountant/Office Administrator | HIS & HERS BOUTIQUE| March 2016 - November 2020 Key Contributions & Results:  Oversaw the application of billings and receivables, and cashiering functions.  Prepared financial statements on monthly, quarterly and annual basis.  Assisted with annual audits and annual budgets.  Acted as point of contact with customers regarding their orders and invoices.  Coordinated preparation and receipting of customer orders.  Managed stock outs to ensure that fast moving products were restocked on time.  Assisted the business consultant in preparation of monthly and annual budgets.  Managing of the office petty cash and preparation of the petty cash ledgers.  Ensured timely preparation and delivery of customer orders.  Managed the Facebook and Instagram Pages. Accounts Assistant | Athi River Steel Plant Limited | March 2014 - November 2014 Key Contributions & Results:  Prepared payment vouchers and filing them with the relevant supporting documentation.  Prepared, updated and kept record of financial transactions including petty cash vouchers.  Coordinated Debtors and Creditors Reconciliation.  Updated and Maintained Sales spreadsheets.  Posted transactions on Microsoft Dynamics AX.  Reviewed and verified invoices and cheque requests.  Reconciled the relevant Monitoring accounts to ensure payments are up to date.  Point of contact with the suppliers and responding to any financial queries they might have.   Involved in the month-end closing Procedures. Liaised with internal and external auditors to support them in their work. OTHER PROFESSIONAL ROLES HELD  IT Support Officer | Comsoft Solutions Ltd | November 2010 - April 2011  Data Entry Clerk | Upwork and other online platforms – 2009 -2016 EDUCATION & CREDENTIALS    Certified Public Accountant - K (CPA-K) | KASNEB | 2015. Diploma in IT | University of Nairobi | 2007 - 2009. Kenya Certificate of Secondary Education | Kagwe Girls School | 2002 - 2005. REFERENCES Hellen Wairimu Human Resource Business Partner- Talent Management AutoXpress Kenya Tel: +254 -; Email:-Everlyne Mokaya Senior Accountant, Paytech Limited Tel: +254 -; Email:-Maurice Mwanzia Senior Accountant Tel: +254 -;