Louella Macasling

Louella Dino Macasling Executive Administrative Manager - - www.linkedin.com/in/loewe-m-173ba216a Jeddah SUMMARY Office Admin Manager, Dynamic Office Manager, and Project Manager with over 20 years of experience in administrative support, including HR tasks and project coordination. Proven skills in managing executive communications, scheduling, and office operations, along with a strong background in budget management. Successfully supervised administrative teams and contributed to high-level executive projects, improving efficiency and communication. Ready to leverage unique skills and drive operational success, contributing effectively to organizational growth K EPYRA OCFH I LI E V E M E N T S Cost Efficiency Expertise Travel Cost Reduction Improved office supply costs by 30% through efficient Reduced executive travel expenses by 15% annually resource management. through strategic planning. Productivity Improvement Document Management Excellence Enhanced meeting coordination, leading to 20% Improved office supply costs by 30% through efficient increase in team productivity. resource management. EXPERIENCE(S): 2025 - PRESENT Jeddah, Saudi Arabia Administrative Assistant (AFC 2025 - Event Operations) Blink Experience - Freelance Provide comprehensive administrative support to the assigned department(s) or team(s) within the AFC 2025 organizing committee Prepare, edit, and format documents, reports, presentations, and correspondence (e.g., minutes of meetings, official letters, internal CONTACT ME memos) Order and manage office supplies, ensuring adequate stock levels and cost efficiency Assist with basic financial administration, such as processing expense claims, raising purchase requests, tracking departmental - expenditures, and distributing per diem to freelancers - 12/2022 - 02/2025 Jeddah, Saudi Arabia Executive Office Manager Saudi Motorsport Company Provide high-level administrative support to the executive team, managing calendars and scheduling meetings Coordinate travel arrangements for executives attending race events Prepare, review, and edit executive communications and presentations to ensure clarity and professionalism Supervise administrative staff while managing office operations for optimal efficiency Act as the central point of contact for both internal and external communications Assist in budget management, meticulously tracking executive expenses Collaborate closely with executives on special projects and strategic initiatives 11/2020 - 11/2022 Jeddah, Saudi Arabia Office Support Manager Sephora Arabia Middle East Served as the primary point of contact between the Country Director and both internal and external stakeholders Managed the director's diary, scheduling meetings and appointments efficiently Assisted in the creation of presentations and maintained precise records for the senior leadership team Supervised administrative staff and coordinated communication to foster effective collaboration 11/2018 - 12/2020 Jeddah, Saudi Arabia Cluster Executive Assistant Bayla Sun Hotel & Marina / Views Hotel and Residences Delivered comprehensive administrative support to the Hotel General Manager and executive team Managed the General Manager's office, ensuring confidentiality and implementing procedural improvements Coordinated travel arrangements and logistics for executive meetings and events 3/2015 - 11/2018 Secretary to the Director of Food & Beverage Movenpick Hotel Riyadh Riyadh, Saudi Arabia Managed administrative functions for the F&B Department while providing confidential secretarial services Maintained business records with attention to detail and organized correspondence efficiently Participated in daily management meetings, contributing actionable insights, and prepared payroll accurately 08/2012 - 02/2015 Operations Executive Manager Accenture Delivery Center Philippines 04/2008 - 07/2012 HR Recruitment & Payroll Officer (Comben) Tabacalera Philippines 03/2004 - 03/2008 Philippines Clinical Psychologist National Center for Mental Health Female Adult Pavillion EDUCATIONAL ATTAINMENT: 05/2025 - PRESENT Online Class Project Management Professional (PMP) Oxford Home Study Center OHSC 1999 - 2005 Bachelors of Science Major in General Psychology Manila, Philippines San Lorenzo Leadership Awardee - Cum Laude Adamson University SKILLS: CRM ERP JIRA SALESFORCE SAP MS SUITE ORACLE PROJECTS: AFC 2025 BLINK EXPERIENCE KAS-PAF - MAY 2025 As a dedicated Administrative Assistant for AFC 2025, I provided essential operational support, meticulously coordinating schedules, managing critical documentation, and facilitating seamless communication across various departments. My role ensured efficient administrative workflows, directly contributing to the smooth execution of a major international sporting event, from logistical planning to on-ground support. FORMULA 1 SAUDI MOTORSPORT COMPANY JEDDAH CIRCUIT - 2022 - 2024 As an Executive Office Manager for the Formula 1 event in Jeddah, I orchestrated high-level administrative and operational functions, ensuring seamless support for executive leadership. My responsibilities included meticulous calendar and travel management, confidential document handling, and critical liaison between internal teams and external stakeholders, all within the fast-paced, highpressure environment of a major international sporting event. DAKKAR SAUDI MOTORSPORT COMPANY KSA - 2022 - 2024 As an Accreditation Manager for the Dakar Event in Saudi Arabia, I successfully managed the comprehensive accreditation process for thousands of participants, media, and essential personnel. My role involved overseeing secure credentialing, rigorous data management, and seamless on-site access control, ensuring the operational efficiency and security of this high-profile international rally event.