Lorelei Pamulaklakin

Lorelei Pamulaklakin EXECUTIVE SECRETARY TO CEO United Arab Emirates- •- Professional Summary Highly organized and detail-oriented Executive Administrative Assistant with more than 7 UAE years of experience streamlining processes and improving efficiency. Quipped with a solid commitment to providing high-quality support to the management for consistent growth and development of human resources of diverse companies. Educated in economics and accounting, including current financial markets. Have an excellent command of proper English. Strong ability to solve complex company problems using excellent judgment and decision-making skills. Believe in receiving ongoing education and running a customer serviceoriented company. Skilled in managing executive calendars, coordinating events, and maintaining budgets, with a strong commitment to providing exceptional support to senior leadership. Key Competencies Written and Verbal Communication The Ability to Manage Up Emotional Intelligence Email Management Strategic Thinking Calendar Management Being Proactive and Anticipating Travel Management Needs Meeting Management Keeping Composure Under Project Management Pressure CRM Management Tech Savvy Systems and Process Management Organization Skills Event Planning Professional Discretion Smart Multitasking Gatekeeping and Negotiation Skills General Resourcefulness Goal-Based KPI Improvement Finance & Accounting Compensation & Benefits Payroll Professional Experience Atlantic Group of Companies, Abu Dhabi, UAE Executive Assistant to CEO (March 2016 – Present) Manage complex diaries and calendars, and facilitates communication and logistics. Coordinates local and international travel arrangements for the CEO including VISA requirements. Improved communication between executives/ clients/staff. Supported executives with project support, data tracking and administrative tasks. Managed all accounting transactions including preparation and presentation of executive monthly reports (Profit & Loss, Cash Flows, Balance Sheet, KPIs, Inventory, Reconciliation of accounts payable and accounts receivable) providing valuable insights and recommendations for cost-saving measures and improving financial transparency. Maintain a high level of integrity and discretion in handling confidential company documents and personal records. Prioritize and manage multiple activities simultaneously relating to the CEO and follow through on any issues promptly Provide administrative support and assistance to the CEO 24/7. Successfully completed critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence and other tasks that facilitate the CEO's ability to effectively lead the company. Performs such additional functions as may be instructed by the CEO from time to time. Atlantic Group of Companies, Abu Dhabi, UAE Human Resources & Accounts Specialist— HR generalist— recruitment, staffing, training, compensation, benefits, employee relation (March 2016 – Present) Work directly with the CEO to create, implement, and manage improved HR strategies, services, and programs to support the workforce during a downward trend and large-scale turnaround effort. Initiated successful workforce planning, job realignment, employee involvement, and team-building projects. Devised and implemented a new filing and indexing system for files, resulting in greater ease of access and a more time-efficient process Develops a database of contacts and update regularly to ensure current information. Oversee third-party PRO services including visa, insurance and labour application of all staff and company license/certificates application (new and renewal) liaising with government and nongovernment entities. Prepare month-end balance sheet reconciliation including recording transactions, creating reports, tracking income and checking expense figures for accuracy and legitimacy. Prepare tax report. Prepare all payroll transactions efficiently including salary, end-of-service pay Atlantic Group of Companies, Abu Dhabi, UAE Procurement Officer (March 2016 – Present) Handled ADNOC-related projects Monitor and ensure that CONTRACTOR performs its Procurement and Subcontracting activities in line with requirements set in the AGREEMENT and within timelines set by the Project’s schedule (including but not limited to the issuance of plans, procedures, inquiries, Technical Bid Evaluations, Award Recommendations, placing Purchase Orders and Subcontracts, performing expediting, inspection and shipping activities, submitting duty exemption requests, progress reports, etc. Selects and evaluates suppliers and maintains an up-to-date list of suppliers to ensure purchasing the suitable products with the best prices possible and best conditions. Participates in prices and payment terms negotiations through SAP Ariba. Prepares necessary documentation for shipments and customs authorities. Maintains records for all purchase operations. Negotiating contract terms with vendors, including price, delivery schedule, and payment terms. STMicroelectronics, Calamba Laguna, Philippines HR Officer (June 2010 – January 2016) Maintained and collated information from employee timesheets efficiently and accurately. Supported with the general day-to-day running of this busy and fast-paced office. Answered and directed phone calls, responded to emails, opened and distributed posts and kept the filing system up to date. Provide advice and support to line managers and staff on a range of HR, organizational development and employee-related issues. Support performance management processes including the provision of advice and coaching, and preparing letters to staff. Work closely with line managers to determine capability needs and provide advice and support during the recruitment processes. STMicroelectronics, Calamba Laguna, Philippines Statistical Process Control (May 2007 - May 2010) Process Control Inspector (June 2003 - April 2007) Reading blueprints and specifications Monitoring operations to ensure that they meet production standards Recommending adjustments to the assembly or production process Inspecting, testing, or measuring materials or products being produced Measuring products with rulers, calipers, gauges, or micrometers Operating electronic inspection equipment and software Accepting or rejecting finished items Removing all products and materials that fail to meet specifications Reporting inspection and testing data such as weights, temperatures, grades, moisture content, and quantities inspected TECHNICAL SKILLS Proficiency in all areas of Microsoft Office, including Excel, Pivot, Word, PowerPoint, Outlook, Teams, Trello, Evernote, Notion, Slack, Office 365, QuickBooks, Xero, SAP Ariba, CRM, HRIS EDUCATION Bachelor of Science in Political Economy/ Polytechnic University of the Philippines (June 1999 – May 2003) With a General Weighted Average of 1.78 (90%) Accounting Professional Diploma/ The Filipino Institute Abu Dhabi, UAE August 2021 LICENSED REAL ESTATE AGENT/ Abu Dhabi Vocational Education & Training Institute (ADVETI) Real Estate Broker Employee Mar. 2017 TRAININGS & CERTIFICATES Getting Started in Finance & Bookkeeping Accounting Foundations: Bookkeeping Finance Essentials for Small Business Running a Profitable Business: Understanding Cash Flow Taxes for Small Business QuickBooks Online Essential Training Excel for Accounting Advance Your Career as an Administrative Professional Administrative Professional Foundations Administrative Professional Tips Time Management Fundamentals Business Etiquette for the Modern Workplace Enhance Your Productivity with Effective Note-Taking Communication within Teams Asserting Yourself, an Empowered Choice Microsoft Teams Essential Training Outlook Quick Tips Excel Quick Tips Excel: VLOOKUP and XLOOKUP for Beginners Google Sheets: Advanced Topics Excel: Managing and Analyzing Data Editorial Calendars Human Resources: Payroll Human Resources: Job Structure and Design Certification Prep: SHRM-CP Certificates in Admin, Secretarial & PA Certificates in Administrative Assistant Training Online Accounting/Bookkeeping Certified QuickBooks ProAdvisor, Intuit since 2022 Certified Xero Adviser since 2022 Certified Xero Payroll since 2022 MAB Online Academy, July 2022