Lodomar Tirol

LODOMAR TIROL EXECUTIVE/PERSONAL ASSISTANT SUMMARY- - Stanhope Gardens, NSW https://www.linkedin.com/in/lodo mar-tirol-b-/ EXPERTISE Executive Assistance Business Support/ Planning Office Management Team Leadership Travel Coordination Versatile professional adept at scheduling meetings, preparing agenda and following up on action items. With transferable skills gained from various environments, from Governmental, Financial institutions and Non-profit organizations. Task driven with 20+ years of administrative experience supporting executives, managers and leadership teams on multiple organizational levels. Manage multiple schedules and maintain communication across teams. EXPERIENCE VIRTUAL ASSISTANT – BUSINESS OWNER WS Virtually – September 2020 - current EXECUTIVE ASSISTANT TO DEPUTY DIRECTOR CLINICAL OPERATIONS NSW Ambulance – S&SE Sector, Mascot/ September 2020 - current • • • • • • • Procurement Calendaring EDUCATION EXECUTIVE ASSISTANT TO EXECUTIVE DIRECTOR Uniting Mission and Education, North Parramatta /- • Certificate Accounting & Bookkeeping Monarch Institute- • • • • • TECHNICAL SKILLS • Microsoft Office Suite TRIM Xero MYOB Concur 1|P a g e Provided administrative support to the Sector Station and improve efficiency and productivity Maintained high quality assistance Contribute to the efficiency and effectivity of the Executive/Branch/Project Records management, document compilation and distribution Routine purchasing routine Preparation for meetings and conferences; including meeting minutes Draft and prepare routine correspondence and template documents accurately with attention to detail. Diary, calendar and email management for Executive Director and Head of Mission Strategy. Organizing meetings and in-house events Preparation and distribution of agenda, working papers, minutes and actions Minute taking, action minutes and follow up as required Coordinating travel and accommodation for the Leadership team Establish and maintain records management in accordance with Records Management Policy Developing effective working relationships with a range of internal and external stakeholders. EXECUTIVE ASSISTANT TO EXECUTIVE DIRECTOR & DIRECTOR Department of Education, Parramatta/ 2018 – 2019 • • Establish and maintain effective records management systems as required for the Executive Director, Directors and team and adhere to deadlines. In consultation with the supervisor, develop an annual work plan that articulates, clarifies and documents the role’s specific responsibilities, key deliverables, expected outcomes and indicators of success. LODOMAR TIROL EXECUTIVE/PERSONAL ASSISTANT • ASSOCIATIONS Association of Accounting Technicians (AAT) 2020 Institute of Certified Bookkeepers (ICB) 2020 • • • Build excellent customer relationships and work collaboratively with team members and other teams across Educational Services to increase efficiencies and implement systemic and cultural in the delivery of educational services to schools. Contribute to efficient business operations of the directorate by providing a range of quality executive and administrative support services to the Director and other members of the management team. Manage the flow of information, correspondence and documents in the Director’s office using advanced tracking, word processing and data base skills. Coordinate responses on behalf of the Director and other staff while maintaining strict confidentiality and sensitivity and ensuring that tight time frames are met. OPERATIONS MANAGER/ C-SUITE EXECUTIVE ASSISTANT RFE Group Pty Ltd, Sydney /- • • • • • • • • • • Reconcile and process revenue data from third partied for payment to the adviser networks Deliver administration for AFSL Generate and provide reports to internal stakeholders Accurate record keeping and database maintenance Onboarding and Off boarding, process employment contracts and termination paperwork Consulting on issues related to workplace relations and performance management Provide outstanding customer services; both verbal and written, internal and external stakeholders Assist legal with administration, agreement generation and company lodgments Assist bookkeepers with account reconciliation and marketing team Executive assistant to the CEO EXECUTIVE ASSISTANT/TEAM COORDINATOR PKF Sydney Pty Limited, NSW / 2016 - 2017 • Recording and processing of incoming and outgoing mail • Diary and monthly meeting management • Database administration and maintenance • Coordination of travel arrangements, training arrangements and catering • Administration and lodgments of annual company review letters, tax assessments and ASIC notices • Process ABN and TFN/GST applications • Assistance with end of month billing, including downloading of billing reports, preparing invoices, finalizing and emailing bills to clients. • Lodgments and debt negotiation with the Australian Tax office • Maintenance of APS system, MYOB, Xero, Spotlight and various applications LODOMAR TIROL EXECUTIVE/PERSONAL ASSISTANT TEAM LEAD ADMINISTRATOR TO SENIOR EXECUTIVE TEAM ASSISTANT Macquarie Group, NSW / 2014 - 2016 • • • • • • • • Prepare and process monthly AMEX statements and invoices for the Leadership Team Book all domestic and international travel for the Leadership team and greater Aligned distribution team Diary management for 2 x Divisional Directors (based in Melbourne) 1 x Executive Director (Sydney based) and 5 x Division Directors (Sydney based) Manage all room bookings for NSW and interstate-based staff via the global booking system including catering and events Manage new starter for on boarding and exits/transfer of staff Supporting the Compliance team with data input and documentation Supporting the Senior Peer Reviewer in collating Remediation Review Panel documentations Lead, distribute workload and coordinate the admin team TEAM ASSISTANT Hillross Financial Services, Sydney /- • • • • Deliver exceptional client service to all stakeholders by managing mailboxes, phone lines, the reception desk, meeting rooms & kitchen, ad-hoc tasks as requested. Support the efficient management of office resources by controlling office stationery, staff travel, archiving and filing, business mail and deliveries, office maintenance, staff incentives and event management. Provide effective management of Cost Centres by managing the accounts payable process, ICMS, iCharge and related AMP Systems. Assist with the development and delivery of efficient and effective project internal events and social functions. FACILITY MANAGERS ASSISTANT VMWare, Sydney / 2012 – 2013 • • • Coordinating of boardroom bookings and events Kitchens, catering and utility rooms stock and orders Staff training, organizing of security IDs and liaising with building management FURTHER CONTRACTORAL ROLES Tata Consultancy Service Limited, Administration / 2011 – 2012 Department of Justice and Attorney, Registration & Complaints Officer/ 2008 – 2011 American Express Travel, Platinum and Black card travel administration / 2005 - 2007 ADDITIONAL INFORMATION • • • • Proficient in Microsoft 365 – Word, Excel, Powerpoint, Teams, Sharepoint. Proficient in TRIM, SAP, Expense8, MYOB, Spotlight and XERO EDRMS, Salesforce, GroupWise Condeco, Concur, IRESS, OSCAR, Vignette, FCM travel