Lindsay Tapper

Lindsay Tapper ADMINISTRATIVE PROFESSIONAL Orillia, Ontario |- |-Objective Dedicated Administrative Professional with over a decade of experience streamlining administrative processes, managing accounts, and overseeing general office operations. Proven track record of maintaining accurate records, handling payroll, and efficiently managing office supplies and equipment. Skilled in coordinating travel arrangements, scheduling meetings, and maintaining electronic filing systems. Proficient in managing accounts receivable and payable, ensuring accuracy and efficiency in all financial processes. Adept at handling confidential information, recording meeting minutes, and providing essential administrative support. Known for prioritizing tasks effectively and delivering exceptional results. Experience Child & Youth Advocacy Centre | Operations Coordinator 2023 Manage accounts receivable and accounts payable processes                      Compile, verify, and process source documents for payments Handle petty cash, deposits, and bank reconciliations Issue cheques, receive and log donations, and prepare tax receipts Maintain accurate attendance and personnel records Accurately track and process payroll for all employees Establish and maintain physical and electronic filing systems Record and prepare meeting minutes, maintain office calendar, and book travel Track and order office supplies, maintain office equipment, and ensure office cleanliness Handle confidential and sensitive information Prioritize and process invoices for payment Prepare and send tax receipts and thank you letters for donations Maintain donor tracking sheet and handle petty cash management Efficiently track and process worked and vacation time for employees Book travel and accommodations, and research new equipment and services Ensure accuracy in attendance and personnel records Maintain cleanliness and order of office space Handle confidential information while recording meeting minutes Process payroll accurately and maintain office equipment Manage office supplies and maintain donor tracking sheet Book meetings and maintain office calendar Maintain physical and electronic filing systems for smooth operations. Dearden & Stanton Ltd. | Administrative Assistant 2022 Managed general administration duties  Organized and filed drawings for submission to the Land Registry Office  Corresponded with clients by composing and sending letters  Electronically filed scanned documents  Directed incoming calls to the appropriate recipient or recorded messages Travelers Guarantee Limited | Administrative Assistant 2012 Supported 2 Analysts/Lawyers in general administration  Managed off-site files storage and open claims tracking system  Processed claims payments and requisitions for accounts payable  Handled legal letters and document composition and distribution  Scheduled and confirmed meetings and managed electronic calendar  Completed monthly reports and conducted data entry  Scanned and uploaded documents to database  Prepared and sent closed files to off-site storage IBI Group | Project Coordinator 2011 – 2012 Managed document conversion to align with company template  Oversaw database administration and uploaded converted documents  Ensured functional links and adjusted for changes  Conducted quality control checks and corrected documents  Updated content server and relocated documents As Project Coordinator at IBI Group, I managed document conversion to align with company template, oversaw database administration, and uploaded converted documents. I ensured functional links and adjusted for changes, conducted quality control checks, corrected documents, and updated the content server while also relocating documents. The Hartford | Administrative Assistant 2010 Coordinate executive travel arrangements and confirm reservations  Manage and organize multiple executives' calendars  Assist clients with inquiries and direct calls to appropriate personnel  Process and distribute Continuing Education Credits  Track and order office supplies  Schedule and coordinate meetings and boardroom bookings  Prepare meeting materials and handle incoming/outgoing mail, faxes, and couriers  Manage accounts payable, including completion of corporate and personal expenses using Excel and Sales Force  Input invoices into tracking spreadsheet and handle data entry using Excel and Sales Force  Consolidate sales account information and assist with off-site document storage  Operate multiline switchboard and handle inquiries  Assist with the arrangement and confirmation of reservations for all executives. McCaustlin Installations Inc | Administrative Assistant 2008 – 2010 Managed and organized sales representatives' administrative tasks  Oversaw tender and bid review and completion  Coordinated supply monitoring and ordering  Maintained accurate client files and database  Handled incoming/outgoing mail, couriers, and visitor greetings  Prepared and scheduled meetings  Managed multi-lined switchboard, message taking, and client inquiries  Organized electronic calendar and performed data entry  Prepared and distributed invoices  Received payments and managed accounts receivable. Mayfair Racquet & Fitness Clubs | Administrative Assistant 2004 – 2008 Coordinated scheduling and managed appointment bookings  Oversaw inventory management and received product shipments  Provided support in training new employees  Implemented efficient filing system for clients' records  Reconciled daily transactions for accounts receivable and payable  Managed payment entries and billing logs in POS  Maintained invoices for Physiotherapist and Chiropractor ALS Society of Canada | Receptionist 2004 Managed incoming and outgoing phone calls, greeting visitors, and handling mail and couriers  Provided clerical support and distributed emails and faxes  Ordered necessary supplies for the office  Handled accounts receivable by entering donations  Assisted with general administration and managed accounts receivable, entering donations as part of my role as a receptionist at ALS Society of Canada. Education Bookkeeping Certificate, Intuit – Current     Bookkeeping Basics o Bookkeeping cycle o Double Entry Accounting o Financial Statements Assets in Accounting o Current/Long-term, Tangible/Intangible Assets o Pre-paid Expenses & Contra Accounts o Recording Sales A/R vs. Cash, Invoices o Promissory Notes, Uncollectable & Write-Off Methods o Merchandise Inventory Management, Raw Materials Inventory o PP&E, Depreciation, Leasing (Capital & Operating) Liabilities & Equity Accounting o Sales Tax, Payroll Process, Loans, Mortgages o Business Entities & Equity Financial Statement Analysis o Reconciliations Legal Office Administration, Centre for Distance Education - Graduated on President’s List SoftTrain Institute, MS Office Specialist 2003 Skills 2016  Microsoft Office Suite  Outlook  Basic QuickBooks Online  Entry Level Bookkeeping  Basic Accounting  Transcription  Database Management  Data Entry  Time Management  Highly Organized  Attention to detail