Lilian Mwebia

LILIAN MWEBIA Executive Assistant | Enrollment Manager PROFESSIONAL SUMMARY Detail-oriented Executive Assistant with 3+ years of experience providing high-level administrative support to directors and executives in dynamic remote environments. Proven track record in calendar management, stakeholder communications, enrollment coordination, and project support. Proficient at juggling competing priorities while maintaining accuracy and discretion. Recognized for proactively onboarding new partners and streamlining operations across distributed teams. PROFESSIONAL EXPERIENCE Executive Assistant & Enrollment Specialist | African American Women Trucking Association June 2025 – Present • Remote ▸​ Manage executive calendars, schedule cross-functional meetings, and drive timely follow-ups, ensuring seamless daily operations. ▸​ Led outreach campaigns that successfully secured 8 new organizational partners, expanding the association's network. ▸​ Serve as Enrollment Specialist for the education program, coordinating between students and trainers to deliver a smooth onboarding experience. ▸​ Maintain and audit applicant databases, track enrollment KPIs, and produce management reports to support data-driven decision-making. ▸​ Coordinate appointments, orientations, and ongoing follow-ups; proactively resolve issues to uphold a high-quality participant experience. Executive Assistant | Share My Smile April 2023 – April 2025 • Remote ▸​ Provided comprehensive administrative support to the Director, managing scheduling, email triage, and stakeholder communications to ensure smooth daily operations. ▸​ Supported project management workflows by tracking action items, following up with team members, and keeping initiatives on schedule. ▸​ Conducted research and produced polished reports, briefing documents, and correspondence, enabling informed and timely executive decision-making. CORE COMPETENCIES Executive & Administrative Support • Calendar & Schedule Management • Email Management & Triage Enrollment Coordination • Project & Task Coordination • Stakeholder Communication Database Management & Reporting • Research & Documentation • Social Media Coordination Confidentiality & Discretion • Time Management • Remote Team Collaboration TECHNICAL PROFICIENCY Project & Task Management: Asana • Monday.com • ClickUp • Trello Communication & Scheduling: Slack • Calendly • Google Workspace (Docs, Sheets, Meet, Drive) CRM & Client Management: SuiteDash Social Media & Design: Canva • Meta Business Suite • Metricool • Buffer EDUCATION Bachelor of Science in Human Resource Management Graduated 2022 Maasai Mara University, Kenya