Laurene Kichamu

As an Administrator below have been my duties;

Human Resource Management:

·      Processing and payment of staff salaries and other benefits

·      New Employee orientation and onboarding and employee exit facilitation.

·      Reviewing of employment contracts and employee terms of employment for new staff and existing staff.

·      Set up and management of the employee leave schedule.

·      Custodian of company and employee records.

·      Sourcing and negotiating medical insurance, travel insurance for staff.

·      Involved in employee welfare activities including teambuilding, mental health, financial empowerment and bonding activities.

·      Ensuring work safety measures and general wellbeing of employee are in place.

·      In charge of compliance and implementation of good employee work place conditions.

·      Implementation and Management of remote work schedule.

Financial Management

·      Drafted and came up with policies on Finance and travel for staff.

·      Making payments to various suppliers and vendors.

·      Making statutory payments and returns.

·      Prepared and developed a travel advance request form and expense reporting form for staff.

·      Review of company credit card expenses.

·      Generate quotes, orders and invoices for various clients.

·      Review of expense reports submitted by staff after travel.

·      Maintain and custodian of office petty cash.

·      Maintain the office cash book for KES and other currencies.

·      Booking of office expenses in the financial business tool business central.

·      Signatory of local KES bank account.

·      ETIMS Invoicing

Administration

·      Set up of the new office.

·      Set up of Administration policies, procedures and guidelines.

·      Ensuring the office is well maintained and clean.

·      Supervised support staff, to ensure optimization at all times.

·      Update and safe guarding the office asset registry.

·      Ensure the company is compliant to all the regulatory bodies

·      Ensure work safety measures are put in place.

·      Supervising installation of office equipment, maintenance and servicing.

·      Organizing and coordinating staff meetings.

·      Drafted and prepared the leave application form, local purchase order document and payment voucher template.

Procurement

·      Collaboration with internal stakeholders and external suppliers.

·      Ensuring accuracy in procurement documentation and record-keeping.

·      Evaluate supplier proposals and negotiate favorable terms for the company.

·      Ensured competitiveness in procurement processes as per the company guidelines and ensuring no purchase is done without approval.

·      Ordered and generated sales quotes through the Microsoft business tool Navision and sent the quotes to clients by ensuring clients got their final orders within the shortest and most economical means.

·      Ensure safe custody of all procured materials and supplies.

·      Ensuring all procurement documentation is verified against the goods upon delivery.

Sales and Logistics

·      Generate and order processing for sales orders.

·      Reconciliation of stock.

·      Coordination of assembly of water filter and offering logistics support for delivery to clients

·      Sourced and negotiated for cargo insurance for importing and exporting of stock.