Larrizza Gamboa

VA TRAVEL MANAGEMENT Travel is often an essential part of a successful business but can be a headache to organise. It could be going abroad to close a deal or booking some much needed time off for a family holiday. Either way it is often very low on the list of priorities for a business owner. https://timpi.co.uk/ Travel management is the process of planning and organizing travel as well as tracking various travel expenses. There are a lot of details to figure out, from booking hotels and making reservations to scheduling and coordinating flights and transfers. https://mypa.co.uk Then this is when a virtual assistant will work to the requirements of the client in helping to screen and source the best flights, accommodation, car hire and so on. “The client has a business trip coming up and you, as the virtual assistant, have been entrusted with the task of making travel arrangements.” Where to begin? Start by dividing your actions into three stages: ● The Gathering Stage ● The Finalizing Stage ● The "Be Prepared" Stage ● The Gathering Stage - Gather information about the client's destinations, schedule, travel preferences, etc. ➔ ➔ ➔ ➔ ➔ ➔ ➔ ➔ ➔ ➔ Know the Budget Go to the Archives The Schedule Traveler's Details/Tea for Two Permission Granted To and From the Airport Flight & Transportation Preferences Frequent Flyer Hotel Preferences Travel Agent ● The Finalizing Stage - Make the reservations and buy the tickets, i.e., construct a complete travel plan that coincides as closely as possible with the client's schedule and preferences. ➔ Travel Agents ➔ Corporate Booking Tool -TravelPerk ➔ Travel Websites -Booking.com -Travelocity ➔ Travel Itinerary - JotForm ● The "Be Prepared" Stage - Ensure that the client is completely prepared for the trip, and for any unexpected scenarios or changes of plans ➔ Confirm all bookings and reservations ➔ Schedule a meeting with your client and lay out the travel plans/itinerary -present to your client with any thought or suggestions Preparation is everything. Projects and operations stand or fall by the planning that precedes them. It is no wonder we say that thought and preparation go into our actions. Module Activity: 1. Book your client from LAX to MANILA. A business class trip with limited baggage. (Present a comparison of flights and explain what booking will you choose and why) 2. Upon arrival in Manila, book your client a hotel room (executive suite). And a reservation to a restaurant for a meeting with business partner. 3. Create a simple travel itinerary for your client.