Kirti Kote

Kirti Kote | Project & Content Workflow Mastery using Trello and Notion Exercise 1: Trello Board Setup for a Content Marketing Campaign Scenario: As a Project Manager at a digital marketing agency, I managed a campaign for an ecofriendly product launch, which included blogs, social media, newsletters, and influencer collaborations using Trello. Step 1: Trello Board Setup Board Name: Eco-Friendly Content Campaign Lists Created:  Ideas  Planned  In Progress  Review  Published Step 2: Card Creation under "Ideas" List Created the following cards to represent campaign tasks:  Develop blog topics on sustainability  Plan social media posts for a 30-day campaign  Design templates for email newsletters  Coordinate with influencers for product endorsements  Create a video script for promotional content Step 3: Team Member Assignment & Deadlines Assigned tasks based on team roles, with clear deadlines and reminders:  Develop Blog Topics on Sustainability → Kirti Kote (Content Strategist) ⤷ Start: Feb 21 | Due: Feb 24 | Reminder: 1 day before Plan Social Media Posts → Reet Official (Social Media Manager) ⤷ Start: Feb 21 | Due: Feb 26, 1 PM | Reminder: 1 day before Coordinate with Influencers → Reet Official ⤷ Start: Feb 24 | Due: Feb 27, 6 PM | Labels & description added Design Email Templates → Kirti Pawar (Graphics Designer) ⤷ Due: Feb 21, 8 PM | Marked as Urgent Create Video Script → Kirti Kote (Video Producer) ⤷ Due: Feb 24, 2 PM | Priority Label | Reminder: 2 hrs before Step 4: Task Progress Simulation Moved cards to simulate real progress:  Moved “Develop Blog Topics” and “Plan Social Media Posts” → In Progress Then: ⤷ “Develop Blog Topics” → Review ⤷ “Plan Social Media Posts” → Published Step 5: Using Calendar Power-Up  Enabled the Calendar Power-Up to manage deadlines visually.  All tasks appear in the calendar view, offering a clear monthly overview. Summary: How Trello Helped in Project Management Board Setup  Created structured workflows using lists for each project stage.  Improved visibility and clarity of task status. Card Creation  Documented all marketing-related tasks in one place.  Enabled focused execution and accountability. Team Assignment & Deadlines  Assigned tasks based on expertise.  Deadlines and reminders ensured timely delivery. Progress Tracking  Moved cards through lifecycle (Ideas → Published).  Ensured the team stayed updated on task status. Calendar Integration  Enabled better deadline visualization.  Boosted time management and planning efficiency. Conclusion: This exercise showcases my ability to plan, delegate, and manage content-driven projects using Trello, emphasizing structured workflows, collaborative execution, and deadlinefocused planning. It reflects not just tool proficiency, but also a strategic mindset essential for modern remote and cross-functional teams. Exercise 2: Notion Wiki Setup for Organizational Documentation Scenario: Tasked with creating a centralized internal wiki for a startup using Notion, serving as the main hub for project documentation, employee resources, and company policies. Step 1: Workspace Setup Workspace Name: Startup Wiki Sections Created:    Project Documentation Employee Resources Company Policies Steps:     Click the three dots in the top left of Notion. Select Create Workspace and name it Startup Wiki. Create a main page titled Startup Wiki. Use the slash command “/” to add subpages for each section under the main page. Step 2: Creating Section Pages Created subpages under each section to store detailed content. 🔹 Project Documentation:    App Development Project Marketing Strategy Budget Reports 🔹 Employee Resources:    Onboarding Guide IT Support Training Programs 🔹 Company Policies:    Remote Work Policy Expense Reimbursement Annual Leave Policy Step 3: Interlinking and Tagging   Copied the Employee Resources page link. Pasted it into the Project Management page with a custom title: "Find all Employee Resources Information here."   Repeated the process for Company Policies, linking it as: "Find all company policies here." Used tags like HR, Tech, Finance to organize pages by department. Step 4: Embedding Multimedia   In the App Development Project page, embedded a Trello file. Added relevant images, media, and external links for visual documentation.  Used Gallery View to display media attractively and tagged team responsibility.  Embedded a Calendar Slots scheduling link using the Button block. Step 5: Sharing & Collaboration Settings     Clicked the Share button in the top-right corner. Invited team members via email. Configured access levels: o Full Access – Can edit, comment, and share o Can Edit – Can edit and comment, but not share o Can Comment – Comment-only permissions o Can View – View-only access Example: Invited-with Can Comment access. Summary: Key Outcomes Using Notion for Documentation Structured Wiki Creation   Created a centralized, easy-to-navigate internal wiki. Organized major areas like projects, HR, and policy management efficiently. Collaborative & Scalable Design   Allowed seamless team collaboration with defined permissions. Pages can scale as the company grows — great for onboarding, project tracking, and HR reference. Visual & Interactive Experience   Embedded media and tools (e.g., scheduling links, galleries) enhanced interactivity. Created a professional, user-friendly knowledge base. Cross-Linking for Easy Navigation   Interlinked relevant pages with descriptive titles. Improved content discoverability and user experience. Conclusion: This Notion setup demonstrates my ability to build structured, dynamic, and scalable documentation systems for modern organizations. From clear content organization to collaboration workflows and embedded tools, this wiki acts as a single source of truth that drives efficiency and alignment across teams.