Monthly activity list from my previous employment
MONTHLY ACTIVITY LIST for the month of April to May 2017
Human Resource Department
Azalea Hotels & Residences Baguio
No
Key Activities and Deliverables
Responsible
Dates
Days/Time Allotted
RECRUITMENT and SELECTION
1.
2.
3.
Recruitment Database is updated.
Check sources and recruitment activity of
agency.
Conduct initial interview on qualified
applicants, particularly of Sales & Marketing
who can help achieve the goals of the
organization.
Daily briefing with the agency coordinators on
their recruitment status, employee’s concerns
and discipline.
Kharen Astudillo
Daily:
Kharen Astudillo and
HR Agency Coordinators
Daily
EMPLOYEE RELATIONS/CONCERNS/DISCIPLINE
Follow up the Agency coordinators the
4.
following reports:
Kharen Astudillo and
a. HR concerns
HR Agency Coordinators
b. Sanction memos released
c. Pending cases
d. Database Applicant
5.
6.
7.
8.
9.
Daily
(30min)
9:30am-10am
Daily
(30min)
9:30am-10am
1 hour
Kharen Astudillo
Update eHRIS, collate all data, information
about the employee:
a. Pictures
b. Scan 201 files
c. Check for incomplete requirements
Update records (tagging of movements,
trainings, salary increase)
Kharen Astudillo and HR
Agency Coordinators
Daily
Daily checking of employees on their
attendance and grooming, (including OJT’s)
Kharen Astudillo
Daily
Conducts orientation on the agency and
company’s policies and procedures, mission and
vision, managers and supervisors to all newly
hired employees via PowerPoint Presentation.
Provide and monitor the following to the newly
hired employees:
1. 12 Days Training Undertaking Form
2. Training Schedule per position
Kharen Astudillo
HR Agency Coordinators
Deal with employee requests regarding human
resources issues, rules and regulations.
Kharen Astudillo
and HR Agency
Coordinators
As needed
Check working area to better facilitate safety
and security of employees and note equipment
for repair and maintenance.
Kharen Astudillo
and HR Agency
Coordinators
Daily
HR REPORTS/PROJECTS/TASKS
Collect all schedules of all Departments
10.
including the Managers and Supervisors
1 hour
Every 1st &
16th day of
the month
Kharen Astudillo
Kharen Astudillo
and HR Agency
Coordinators
Every Monday
Half day
11.
12.
13.
14.
15.
Collect HR reports from agency coordinators
and submit to M’ Michelle.
Kharen Astudillo
Every 10th of the month
Encode timekeeping of EHI employees
including Manila Office
Releasing of EHI Pay slips
Kharen Astudillo
Everyday
Kharen Astudillo
Every 15th & 30/31st of the month
Consolidate leave forms of EHI employees,
Encode and record leave credits of EHI
employees using Excel.
Complete and arrange the 201 file of EHI
Employees:
a. Personal Data Sheet
b. Job Offer Letter
c. Contract Agreement
d. Credentials
16.
ARBa Organizational Chart
17.
Update ARBa Company Orientation:
*Upload pictures of Directors,
Managers and Department Heads
Make an Employee’s Training Database using
Excel to monitor their trainings.
a. Training Undertaking Form
b. Attendance
18.
19.
20.
21.
22.
23.
Kharen Astudillo
Kharen Astudillo
and Jersica Taynan
As needed
Kharen Astudillo
Kharen Astudillo
Kharen Astudillo
Update the bulletin board:
A. Post Commended Employees
B. Birthday Celebrants
C. Training Memo
D. Health Advisory
E. Job Vacancies
F. Newly Hired Employees
Implement 48 hours rule:
Pile up incoming and out coming endorsements
and must be addressed within 48 hours.
Kharen Astudillo
Schedule of Cafeteria cook, attendants and
nurses
Collect all Clinic Inventory, Frequency of
Employees’ Visit and Sanitation Summary
Prepare Cafeteria Menu
Kharen Astudillo
Every last week of the month
Kharen Astudillo
Every 1st week of the month
Kharen Astudillo
Every 20th of the month
Prepared by:
Kharen Joy Astudillo
HR Officer
Kharen Astudillo
Jersica Taynan
HR Agency Coordinators