Kenneth James Ocon

Kenneth James Ocon Executive Support Specialist | Virtual Administrative Assistant | Microsoft-Certified Executive Assistant New Corella, Davao del Norte | - |-LinkedIn: linkedin.com/in/kennethjamesocon PROFESSIONAL SUMMARY Microsoft-Certified Executive Assistant specializing in workflow automation and operational efficiency for high-performing teams. Proven track record of reducing administrative workload by 20%+ through ClickUp/Zapier automation, managing 30+ weekly executive appointments with zero conflicts, and maintaining 100% accuracy in confidential data systems (480+ records). Passionate about streamlining remote collaboration via Zoom, Slack, and Notion to empower leaders and enhance productivity. EXPERIENCE Administrative Assistant (Intern) New Cortez Elementary School Feb 2023 – Jun 2023 • Boosted efficiency by 20% by optimizing filing systems and introducing automated reminders, freeing up teacher and staff time to focus on student support. • Led cross-functional coordination as Assistant Team Leader, ensuring 100% task completion. • Eliminated 15% of executive scheduling conflicts via Calendly and Zoom Scheduler integration, saving 5+ weekly hours for C-suite stakeholders. • Safeguarded 480+ records with zero discrepancies. SKILLS AND CORE COMPETENCIES Executive Leadership Support • Strategic calendar management (30+ weekly appointments, 0 conflicts) • Stakeholder diplomacy & professional communication (50+ daily emails) • Confidential data governance (480+ records, 100% accuracy) Productivity & Workflow Automation • ClickUp (Built 20% faster processes via Gantt Charts & Automations) • Zapier (Integrated 100+ apps to reduce manual tasks) • Problem-solving: Eliminated 15% scheduling conflicts through tool optimization Virtual Collaboration Mastery • Zoom (Hosted 10+ webinars; integrated Scheduler to save 5 hours/week) • Slack (Created 5 workflow automations for team efficiency) • Adaptability: Mastered Notion/Asana in within 2 weeks for remote team alignment Business Operations • QuickBooks Online (Processed 50+ invoices monthly) • Google Sheets (Developed macros analyzing 200+ data points) • Detail-oriented: Maintained perfect compliance with HIPAA/FERPA protocols CERTIFICATIONS & TRAININGS Career Essentials in Administrative Assistance (Microsoft & LinkedIn | Completed May 2025) • Mastered advanced executive support including strategic calendar management, stakeholder coordination, and business communication systems, with specialized training in document management. Administrative Professional Foundations (LinkedIn Learning | Completed May 2025) • Developed expertise in office efficiency optimization, process documentation, and executive briefing preparation, with proficiency in virtual collaboration tools, and cross-functional liaison strategies. EDUCATION Bachelor of Science in Business Administration University of Mindanao – Tagum Campus | 2023 – 2027 (Expected)