KELLY JACKSON
PROFESSIONAL SUMMARY
I have over 15 years of experience working as a trusted partner with Executives, both remotely and/or in-office. I enhance his/her professional experience in a way that alleviates stress, creates superior performance, allows for confidentiality of the first order, and encourages collegial and collaborative engagement to accomplish goals.
SKILLS
Calendar ManagementSchedulingOffice Management
Time ManagementPrioritizationProblem Solving
ConfidentialityMicrosoft Suite Expense Reporting
Travel CoordinationGoogle SuiteCommunications
OrganizationWriting/editingGatekeeper
Event PlanningIndependence Social Media Proactivity Personal duties
OFFICE
Fully-functional, organized, private home office with:
Computer – MacBook Air laptop with large monitor
Copier/scanner/fax
Mobile phone
High-speed Internet
EXPERIENCE
KaleidoscopeCurrent Position
Position: Senior Executive Assistant to the CEO and Owner, content writer/editor
Please see below, as each position encompasses all that I do.
Hunt Companies September, 2017 – May, 2019
Position: Senior Executive Assistant to the President of the Hawaii Division, Office Manager
Worked in partnership with the President in all administrative duties and personal assistance as needed.
Maintained calendar and all scheduling on President’s behalf.
Supervised the receptionist/administrative assistant of the office.
Managed all office requirements, inclusive of ordering supplies, maintaining physical office integrity and communicating with guests and clients.
Handled time-sensitive, highly confidential materials and information for the President, exhibiting discretion at the highest levels.
Coordinated all details of local, mainland and international travel for the President.
Worked independently and proactively, with a high degree of decision making as a trusted partner to the President.
Planned and coordinated all corporate events.
Created, edited, and proofread correspondence, presentations and all outgoing written information.
Created expense reports and medical reimbursements in a timely manner on a monthly basis.
Utilized highly effective verbal and written communications with distinguished clients.
Ibis Networks July 13, 2015 to April 11, 2017
Position: Senior Executive Assistant to the CEO and COO, Office Manager, Receptionist, Travel Coordinator for a tech start-up.
Served the CEO and COO as liaison in scheduling meetings, events, conferences and calls.
Maintained calendars and assisted the rest of the staff with internal scheduling and communication.
Coordinated travel, locally, nationally and internationally for CEO and his family, COO, VP of Business Development and Sales and Senior Sales Manager.
Prioritized time-sensitive duties and being proactive in anticipation of Executives’ needs at all times.
Handled company’s social media marketing through Facebook, Twitter, Linkedin.
Served as receptionist and initial telephone contact for Ibis office.
Managed 11-person, stand-alone office, including an office move and maintaining all supplies and necessities for staff.
Trusted with highly confidential information.
Planned and coordinated corporate events.
Assisted CEO and family with personal duties.
Served as editor for all public printed materials and online website.
*May, 2014 to July 2015 – Caregiving for my sister, who battled cancer.
Hawaii Pacific University Dec 10, 2012 to April 1, 2014
Position: Senior Executive Assistant to the Vice President of University Marketing and Communications. Office manager of the marketing division office.
Organized information database flow, both internally and externally through correspondence and telephone.
Maintained Vice President’s calendar, scheduling appointments and meetings.
Worked collaboratively with other HPU departments, colleges, faculty, staff, students and external public and private entities in arranging meetings, projects and support materials.
Administered the budget for the office. Input information, reviewed variances and worked with the Vice President on reporting.
Created and maintained effective filing systems, reports, minutes and correspondence that allowed for ease of retrieval and collection of information.
Ordered supplies, accepted deliveries and monitored/maintained inventory of equipment and supplies.
Responsible for executive expense reports, invoices and payments.
Managed production of materials as needed for a 12-person, stand-alone office.
Served as HPU interim events manager.
Prioritized duties and projects, utilizing time management skills.
Exhibited discretion with both internal and external offices and clients, understanding confidentiality through the highest levels.
Coordinated travel for the Vice President, both international and domestic.
*July, 2007-April, 2011 (on call 24 hours per day/365 days per year) Served as a live-in caregiver to my elderly mother until her death in April, 2011.
Public Strategies, Inc.March 2003 – July 2007
Position: Senior Executive Assistant to Mark McKinnon, Vice Chairman of Public Strategies, President Bush’s campaign Media Director (2000 election and 2004 re-election campaign), and appointed member of the Broadcasting Board of Governors.
Maintained both personal and corporate schedules.
Coordinated travel, both domestic and international.
Produced monthly expense reports and time evaluations.
Screened incoming calls and handled public speaking requests for Mr. McKinnon.
Served as a liaison with the White House, the President’s office and high-level government officials on a regular basis.
Arranged personal schedules and events.
Maintained extensive database of contact information, governmental, personal and corporate.
Created and edited correspondence and other written material, created reports on documents, lengthy manuals and books.
Special corporate event planning, coordination and execution.
REFERENCE:
To Whom It May Concern:
“For 30 years I ran one of the country's most successful public relations companies. I was the media director for both of President Bush's presidential campaigns (though not a Republican nor Democrat…Independent), and worked with major candidates, companies and causes around the world. For much of that time, the most important period, Kelly Jackson served as my executive assistant.
Not only was she the best executive assistant I ever had, but she was the best executive assistant I've ever seen for anyone. She's a top-flight professional who displays great confidence and creativity. She has terrific interpersonal skills and exhibits great humor. She's enthusiastic and entertaining. She is highly organized. And most importantly, clients and customers love her.
Kelly helped me navigate through presidential nominations, was my liaison with the White House, helped me with board proceedings and was my trusty sidekick with countless high-level clients and through serious crisis communications exercises.
She is reliable, discreet and totally fantastic. Simply the best.
Sincerely,
Mark McKinnon, Former Vice-Chairman, Public Strategies / Co-Executive Producer, Co-star/Showtime’s political docuseries, ‘The Circus’
