Kavitha Devara Konda

K.KAVITHA Mobile No- E-Mail :- -_____________________________________________________________________________________ Career Objective Seeking a position as Senior Administrative Executive where I can contribute my skills for the development of the organization. Educational Qualification * M.com – from Osmania University – May 1999. * B.com - from Osmania University - June . TECHNICAL QUALIFICATION * PGDCA in Computers from BDPS – Secunderabad. * Typewriting Lower (English) with a speed of 45 w.p.m Professional Experience I. Worked as F.O.E and Administrative Executive at VelocIITy Schools, from May 19th 2016 to January 31st 2017. Job Profile Attending all incoming and outgoing calls. Attending to the parents / visitors. Attending follow – up of students, and absentees follow-up. Verifying the stock register. Maintaining discipline in the office area & Reception. Talking to parents and counsel them for new admissions. Coordinate with the campus incharge and scheduling the duties to floor incharges and ayahs Doing follow up on extended absences. Monitor children in office while waiting for parents or when ill. Check first aid kits and emergency packs and stocks as needed. Check school e-mail account and respond to or forward enquiries. Counselling the parents, explaining them about the programme and converting the enquiries in to admissions. II. Working as Counselor cum Administration Executive at Narayana E-techno School Hyderabad, from 5th September 2013 to May 1st 2016. Job Profile Attending all incoming and outgoing calls. Attending to the parents / visitors. Attending follow – up of students, and absentees follow-up. Maintaining the staff timings, engaging students with substitute teachers, in case if any teacher is on leave. Making phone calls to parents regarding their wards academic performances. Seeing that all the students pay their all the fees dues on time, on line entry checking. Verifying the stock register. Maintaining discipline in the office area & Reception. Maintaining files of “Originals” & “Extras “of school documents and memos. Calling the parents and informing them about the parent teacher meeting. Talking to parents and counsel them for new admissions. Assisting the HR department in Scheduling the interviews, Calling the candidates for the interviews. Preparing appointment letters of the teachers and other non – teaching staff. Coordinate with the campus incharge and scheduling the duties to floor incharges and ayahs Doing follow up on extended absences. Monitor children in office while waiting for parents or when ill. Check first aid kits and emergency packs and stocks as needed. Check school e-mail account and respond to or forward enquiries. Respond to routine problems/request as necessary, handle absences and notify the teachers. Taking the responsibility of making new admissions at the beginning of every academic year Counselling the parents, explaining them about the programme and converting the enquiries in to admissions. III. Worked for Chirec Public School, Hyderabad from December 6th, 2010 to August 31st 2013 as Secretary to MD cum Administrative Executive. Job Profile Attending all incoming and outgoing calls. Attending to the parents / visitors. Dispatching the progress reports and parent letters. Attending follow – up of students. Maintaining the staff timings, engaging students with substitute teachers, in case if any teacher is on leave. Making phone calls to parents regarding their wards academic performances. Seeing that all the students pay their all the fees dues on time, on line entry checking. Verifying the stock register. Neatness of the campus, dining hall, library, reception maintenance. Maintaining discipline in the office area. Maintaining files of “Originals” & “Extras “of school documents and memos. Do routine maintenance on office machines (Laser printer, Photocopier, Laminator) and call for repairs when necessary. Keep the school photo album and make photo labels. Scheduling parent teacher meeting. Organize the attendance records and follow up on extended absences. Keep accident and incident records. Monitor children in office while waiting for parents or when ill. Check first aid kits and emergency packs and stocks as needed. Backup assistant director and informing day to day activities in school. Check school e-mail account and respond to or forward enquiries. Respond to routine problems/request as necessary, handle absences and notify the teachers. MD’s Duties Relay concerns to the director. Take phone request and scheduling appointments for MD. Keep the office clean, well organized. Making follow up calls for MD. Assist director in production of Annual report copy & distribute teachers news letter, memos etc. Checking her personal payment details like Credit cards, LIC’s and coordinate with the accounts department for the same. IV. Worked with Radha Realty India Pvt.Ltd from October 10th, 2008 to 30th November 2010 as Secretary to MD cum Sr.Administrative Executive. Receive, direct and relay telephone messages and fax messages to the MD. Maintain the general filing system and file all correspondence. Making preparation for meetings. Provide word processing and secretarial support. Type confidential documents on a word processing system. Making arrangements for the MD’s travelling like booking tickets, accommodation. Scheduling & Coordinating Interviews andPreparing offer letters and appointment letters. New joining formalities (includes both pre & post joining formalities). Maintaining the inventory of office stationery. Responsible to ensure that all administration & HR Department related bills reach the finance department. Handling General Administration & Maintaining Attendance Register. Filing and photocopying of confidential documents. V. Worked with S. G. Technologies Pvt. Ltd from August 1st ‘07 to September 30, 2008 as Senior Administrative Executive. Job Profile * Scheduling & Coordinating Interviews andPreparing offer letters and appointment letters. * New joining formalities (includes both pre & post joining formalities). * Processing Payroll. * Responsible for handling all incoming and out going calls & couriers and fax. *Maintaining the inventory of office stationery. * Responsible to ensure that all administration & HR Department related bills reach the finance department. * Handling General Administration & Maintaining Attendance Register. * Maintaining movement registers of employees. * Filing and photocopying of confidential documents. * Receiving and patching telephone calls for the managers & department heads. VI. Worked with Yashoda Hospital as a Coordinator in Cardiology Department & Secretary to H.O.D of Cardiology from October 1st, 2004 to July 31st 2007. Job Profile To prepare In-patient list consisting current status and plan of treatment. To co – ordinate with OP cases and note the patient wise feed back. To co-ordinate with the patient at the time of admission and follow-up for clearance with credit / cash billing for any procedures/ surgeries and advice Cath Lab. To visit the patient wards and take feedback on the services of hospital. To take dictation from doctors and correspond to the referral doctors thanking and updating them on the condition of the patient. To prepare MIS reports. Maintaining HOD appointment schedule and checking HOD emails regularly & corresponding. VII. Worked with Bodhtree Consulting Limited from February 1st 2000 to August 31, 2004 as HR Cum Accounts Executive. Joined as Front Office Executive. Attending Phone calls. Handling General Administration. Maintaining the attendance register. Maintaining Incoming and outgoing courier register. Maintaining movement register of staff. I was promoted and transferred to HR Department as Secretary to HR Manager Job handled in HR Department Sourcing candidates through placement agencies & management consultants. Sourcing candidates directly (walk-in, e-mails etc). Managing internal and employee referrals. Scheduling & Coordinating Interviews. Preparing offer letters and appointment letters. Responsible for new joining formalities, (includes both pre & post joining Formalities). Preparing the service letters and relieving letter of the employees. Maintaining Library. Processing payroll. Job Handled in Accounts Department Preparing and Issuing Cheques. Preparing monthly TDS challans. Preparing Salary Statement. Maintaining Cash / Bank / Journal Vouchers. Maintaining Purchase Register. Maintaining Petty cash. PERSONAL DETAILS Fathers NameLate D. S. Suresh Kumar Husband NameK.Prabhu Kumar – M.Sc, M.A, (M.B.A) ( Working as Dean for CO Schools for VelocIITy Educational Institutions) Date of Birth- NationalityIndian Languages KnownEnglish, Hindi, Telugu (Can Speak/ Read/ Write) Marital StatusMarried Passport NoG- Date of issue of Passport03/11/2006 Date of Expiry02/11/2016 Place of IssueHyderabad No.of Children(2) daughters 1. Jahnavi- 13yrs old-studying 8th class. 2. Sahnavi – 6yrs old – studying 1st class