Katy Watkins

KATY WATKINS EXECUTIVE ASSISTANT PROFILE I am a confident, self-motivated and creative employee who enjoys contributing and working in a busy team environment. I grew my career through developing strong relationships with key stakeholders built on trust and my diligent performance of my duties. After fourteen years of executive assistant and secretarial experience, mainly in the media and advertising sector, I took a career break to have my first child. I am now excited and ready to continue my career in the secretarial industry and am actively looking to get back into work initially through a part time placement enabling me to manage child care arrangements. KEY SKILLS • • • • • • • Ability to prioritise workload in a fast paced, multi-disciplined team environment with matrix structures Experience across a range of business platforms inc. Concur, Salesforce and Workday Strong customer facing presentation – excellent communication skills, both written and verbal Excellent Microsoft Office skills, including Access, Excel and Word, advanced PowerPoint skills 80 words per minute typing Creative and design skills in formatting and producing marketing collateral Highly proficient at Photoshop WORK EXPERIENCE My main career experience was prior to me having my first child – (see page 2). For the past two years I have worked in front of house roles within the leisure sector for convenience and childcare reasons. Part-time Hotel Receptionist, The Greyhound Hotel, Surrey (Oct 2019 – Oct 2020) Core Responsibilities: CONTACT PHONE:- LinkedIn: Katy Watkins | LinkedIn EMAIL:- • • • • • • • • Front of house - Welcoming & greeting guests Making and confirming reservations for guests Managing efficient room allocation Managing payment and accurate check out for guests Handling customer satisfaction requests Liaising with necessary staff including housekeeping and maintenance to address any problems or complaints by guests Manage conference room bookings and booking refreshments Ensuring hotel menus/room information sheets are up to date, designed and formatted to high standards Part time Coffee Barista/Waitress, Brew & Tucker, Cheshire (Jan 2018 – Dec 2018) • Trained and served as Barista to fulfill part time opportunity HOBBIES o o o o Devoted mum to Jack Fitness: Running & yoga Art: Acrylic painting/nursery print design Instagram.com/pops_art_pain ting/ Personal development: Taking courses in Counselling Children & Adolescents & CBT, Mindfulness & Neuroplasticity EDUCATION A-levels: o Art o English o Textiles Executive assistant to Head of Digital Advertising and Creative Media, Time Inc. UK, (formerly IPC Media) London (2009 – Dec 2015) Time Inc. is the UK’s leading publisher of consumer magazines and digital platforms for brands such as Marie Claire, NME, Ideal Home Decanter and Country Life. In my final role at the company I worked directly for a commercial board member and led the administration across the department of 75 staff. Core Responsibilities: • • • 10 GCSEs REFERENCES References are available upon request • • • • • • • Senior role with significant responsibility and access to all highly sensitive HR and corporate information requiring absolute discretion and professionalism Significant diary management skills - organising internal meetings, external client meetings and client entertainment events and budgets Managing record keeping of all incoming invoices to department and tracking spend to budget Creating all materials required for customer facing meetings in advance and communicating directly on all timetable changes to the head of department Booking all overseas travel, accommodation and required administration for departmental staff Being the first point of contact to customers visiting the office ensuring they are made to feel welcome and have refreshments Delivering all ad hoc administrative duties and support for the department - filing, photocopying, distribution of post, booking of couriers, cabs, binding of presentations etc Managing all of line managers expenses (via Concur) ensuring timely sign off and payment Responsible for screening telephone calls, emails and dealing with company enquiries Formatting all iOS devices across department for sales collateral. Ensuring design and content are accurate throughout Additional achievements • I successfully pitched for my friend’s charity SHHiRT (Samuel Hardgraves Harlequins Ichthyosis Research Trust) to be chosen as the Time Inc. UK charity of the year in 2012. Across that year, and in addition to my role, I organised and hosted a range of fundraising social events raising over £12,000 PA to Group Advertising Director, IPC Media, London -) PA to two Group Advertising Directors, Carat, London (2006 - 2007) PA to Managing Director and Team, SMV Group, London (2004 - 2006)