Kathleen Gauden

KATHLEEN GAUDEN-•- • https://www.linkedin.com/in/kathleengauden SUMMARY Top-performing, highly resourceful, and tech-savvy C-level executive assistant with extensive experience supporting high-profile and executive leadership. EXPERIENCE The Virtual Assistant & Company, Senior Executive Assistant | Chief of Staff | HR Specialist | Events | Project Manager 1999 - Present Serving as gatekeeper to executives and entrepreneurs while acting as public face to internal and external stakeholders. Provide clear communication and manage confidential information. Improve operational efficiency to save money and time. Simplify executives’ lives and manage non-income producing tasks by: • Estate Manager: hire domestic staff, HR assistance (background checks, on an off-boarding, interviewing, job descriptions, SOPs, payroll). • Maintaining high confidentiality on sensitive matters requiring discretion, including personal appointments, travel schedule, private club memberships, and handling of personal finances and brokerage accounts. • Preparing agendas, reports, memos, and presentations for internal and external meetings. • Managing several executive calendars and Zoom accounts. • Handling all aspects of preparing for quarterly Board of Directors and Finance Committee meetings, resulting in productive and streamlined meetings. • Acting as the main point of contact among executives, team members, and other external or internal clients, serving as gatekeeper to ensure president’s time was manageable. • Reading, researching, and routing correspondence; drafting letters and documents. Collecting and analyzing information, initiating telecommunications. • Managing all aspects of company events, retreats, expert panels, and private parties. • Marketing and social media creation and implementation. • Developing new processes and organizing digital documents Pacific Sotheby's International Realty, Senior Executive Assistant 2016 - 2019 Provided executive assistance to the CEO and founders. Lead organizer for World Housing Project and interface between WH and 1000 realtors. Simplified executives’ lives and manage non-income producing tasks by: • Managing all aspects of confidential meetings and company events. • Researching luxury real estate market • Resolved up to 45 help desk tickets daily for over 30 offices in San Diego. • Managing several executive calendars and email accounts. • Managing real estate marketing/advertising and contracts. • Designing and creating flyers and social media posts for listings. Company Confidential, Senior Executive Assistant & Personal Assistant 2011 - 2016 Provided executive personal assistance and estate management for serial entrepreneur. Managed demanding and constantly evolving daily schedules for private family involving extensive VIP travel, appointments, events, production schedules, charity events, and kids' calendars. • Oversaw remodeling of private estate and multiple properties, obtaining quotes, hiring and supervision of contractors on projects. • Private party coordinating and management, including event with musical talent of Jewel. • Created SOPs for owner of estate for personal residence and five companies. • Organized client’s speaking engagements, Ted Talks, Keynotes, and public appearances. • Liaison with family, publicist, agent, and manager • Managed domestic staff. • Oversaw social media accounts (Facebook, Twitter, Instagram, LinkedIn, and YouTube). • Interacted and coordinated with bankers, CPAs, realtors, and investors. EDUCATION Cuyamaca Community College KATHLEEN GAUDEN - page 1 of 2 Associate of Arts • Business & Real Estate Digital Scholar Online Courses Advanced Microsoft Teams Webinar for Admins Executive Assistant Masterclass Social Media & LinkedIn for Business Canva Mastery Blueprint SKILLS Executive-Level Administrative Support • Travel Coordination • Logistics • Calendar Management • Special Projects & Assignments • Confidential | Sensitive Information • Proofreading • Business Writing & Correspondence • Digital Organization • NDA Management KATHLEEN GAUDEN - page 2 of 2