Karen Hatten

Karen Hatten Professional Experience Staff Accountant Mission Mississippi June 2019 – September 2019 Processed payroll, retirement fund payments, and ACH transactions. Issued accounts payable checks. Performed monthly bank reconciliation and created monthly financials. Created quarterly budget versus actual reports. Attended board meetings to discuss financials. Created other financial reports as requested by the President. Executive Assistant to the President Mission Mississippi October 2017 – May 2019 Managed staff in general office work to include accounts payable, accounts receivable, budgeting, financials, requirements for non-profits, travel arrangements, and donations management. Prepared current standing of financial reports and quarterly budget vs. actual reports for the President and Board of Directors. Prepared documents for board meetings. Reviewed, revised, and created procedures as needed. Prepared revisions and new policies for board approval. Scheduled meetings for the President and prepared documents in preparation of the meetings. Prepared letters and reviewed letters from staff before presenting to the President. Worked with other staff in coordinating special events. Procurement Specialist Jackson Municipal Airport Authority, Jackson, MS November 2006 – October 2017 Created and published Request for Proposals and managed the process. Managed the Request for Bids for construction. Managed the execution of contracts, including negotiations. Presented reports and statistics to executive staff as requested. Solicited and analyzed quotations and/or bids and proposals. Recommended awarding of purchase orders and contracts that complied with state law and accepted airport authority practices. Coordinated with departments concerning needs and maintained contacts with vendors to keep abreast of new products or services and changes in existing products. Established and grew quality business contacts with supply vendors and objectively budgeted the purchase of those products with the Airport Authority’s best interests in mind. Coordinated with department directors and managers to acquire the needs of the department through budgeting and monitoring expenditures and balances throughout the fiscal year. Managed the credit and travel card programs for the Airport Authority. Made travel arrangements for staff. Reviewed invoices for accuracy and receipt of the order before forwarding to Finance. From August 2010 to September 2014 directly supervised the Supply/Inventory/Delivery Clerk in the technical functions in the procurement area and daily activities to include ordering and maintaining office supplies and the operation of the mail/copier room. Purchasing Chief MS Emergency Management Agency, Jackson, MS August 2000 – October 2006 Managed the advertising of sealed bids and proposals. Created and managed all contracts. Managed all purchases for the agency by following state contract when applicable; determined best prices and cost effectiveness; kept abreast of state and federal purchasing laws. Reviewed and revised agency policies as needed. Submitted requests for purchase and contractual services to various state agencies. Managed additions, deletions, and transfers of all state property by reporting to the MS State Auditor. Verified and approved all purchase orders. Assisted the Finance Director with data on the current fiscal year for budgetary planning on the upcoming fiscal year. Managed vehicle fleet and gave guidance to building support. Reported annual vehicle costs to the MS State Auditor. Maintained vehicle costs for reporting to the MS State Auditor. Maintained out-of-state travel for reporting to the MS State Legislature. Supervised building maintenance, communication equipment installation, property (assets), and vehicle maintenance staff. Managed the credit card program. Monitored transactions to ensure compliance with MS State Office of Purchasing and Travel guidelines. Directly supervised staff responsible for the installation and maintenance of communication equipment, building maintenance, fleet management and maintenance, and contract management from 2003 to 2006. Education University of Southern MS Bachelor of Science in Business Administration, August 2018 Hinds Community College Associates Degree, May 2016 Petal High School Graduated in 1983 Professional Certifications Professional Accomplishments/ Training Certified Public Procurement Officer Certified Public Manager The Leadership Excellence in Aviation Program The Jackson Municipal Airport Authority Fundamentals of Leadership and Management Course The National Institute of Governmental Purchasing