Kara Saunders

 overview Highly motivated A/R, A/P, and Collections professional with a verifiable record of accomplishment spanning twenty years. Highly creative, recognized as an organized and solution-focused individual. My career goal is to obtain a position at a company where I will continue to use my experience and knowledge to have the opportunity for growth and advancement for myself and my employer. Areas of strength include but not limited to: A/P & A/R Process & Management Problem Collections Organizational Skills Computer Literacy Work as Team Player Reliable and adaptable; learns new systems quickly. Invoices/Expense Reports/Payment Transactions Legal Aspects of Collections Communication Skills Time Management Skills Research Abilities Spreadsheets & Accounting Reports education University of Houston Downtown - Houston, TX 01/2010 – Current Pursuing a Bachelors in Accounting Member of Phi Beta Lambda computer skills MS Word, Outlook, ADP E-Invoicing, Microsoft Excel, Oracle, Actian, Oildex, Sytline, Cortex, Chevron CIPS/Ariba, PCIM invoicing, HP3000, Navision, Quicken, QuickBooks, Great Plains, Macola, AS/400, PeopleSoft, MAS 90/200, SAP, 10 Key by Touch PROFESSIONAL EXPERIENCE Transportation Billing Coordinator/Contract 10/2018 – 12/2018 Archrock Oil & Gas Handling problem shipments (refused, damaged items shipped out, filing and following up carrier claims, solving complaints/problems between carriers and the company). Review billings of all carriers. Key in data information into our system daily. Collect, scan and send all trips to the customer. Other duties and projects as assigned by management. Assist in scanning all settlements, staple and file all invoices. Accounts Receivable Clerk/Contract Marimon Business Solutions 6/2018 – 9/2018 Responsibilities include processing daily cash receipts, handling credit balances, processing credit card transactions, posting daily ACH payments, AR reporting, and collections Collections Specialist/Contract Aramark 2/2018 – 6/2018 Responsibilities include commercial collections, processing customer refunds, processing and reviewing adjustments, reducing delinquency of accounts Accounting Assistant/Contract 11/2017 – 12/2017 The Event Company, Houston, TX Responsibilities included generating invoices to send out to clients. Filing of invoices once paid. A/R Specialist 02/2015 – 03/2017 ALS Oil & Gas/Reservoir Group, Houston, TX Oil & Energy Responsibilities included processing and prepare invoices twice a month. Reconcile accounts receivable monthly. Worked with clients, suppliers and other departments to resolve billing issues while obtaining documentation, etc.  Performed administrative duties such as sorting, filing and maintaining correspondences and electronic documents that ensured easy retrieval. Responsible for collections of customer accounts and analysis of customer account activity, account reconciliations, cash applications, negotiating payment plans with customers, miscellaneous billings and credit memos, process improvements and required reporting functions. Maintain customer receivable accounts within Company guidelines. Work with contacts and improve processes for proper invoicing and reduction of errors. Review individual and/or commercial customer files to identify and select delinquent accounts for collection. Minimize bad debt risk and maximize accounts receivable collections. Actively participate in interdepartmental meetings to identify procedural problems and determine solutions. Commercial Collections Specialist/Contract 08/2014 – 02/2015 GE Oil & Gas Pressure Control, Houston, TX Oil & Energy Responsibilities included collections of customer accounts and analysis of customer account activity, account reconciliations, cash applications, negotiating payment plans with customers, miscellaneous billings and credit memos, process improvements and required reporting functions. Maintain customer receivable accounts within Company guidelines. Work with contacts and improve processes for proper invoicing and reduction of errors. Review individual and/or commercial customer files to identify and select delinquent accounts for collection. Minimize bad debt risk and maximize accounts receivable collections. Generate financial ratios using computer programs, to evaluate customers' financial status. Collaborate with team members to maintain workflow. Actively participate in interdepartmental meetings to identify procedural problems and determine solutions. Participate in special projects as needed. Billing Invoice Auditor 08/2013 – 03/2014 Lockwood International, Houston, TX Oil & Gas Industrial Valve Distribution Company Responsibilities included supporting the profitability and growth of the company by performing an internal audit on billing to ensure accuracy and compliance. Examined all invoices and inventory transactions to make sure they are correctly entered into the accounting system before sending to customer. Was also responsible for verifying and entering invoice information concerning purchase orders and customer invoices that resulted in timely and accurate payment from customer. Contributed to team effort by accomplishing related results as needed. Billing Specialist 10/2009 – 03/2013 ENI Trading & Shipping, Houston, TX Oil & Gas Industry Responsibilities included processing sales and purchase invoices, ran audit report, matching transactions, checked A/R and A/P card against balances and making corrections as needed.  Reconciled accounts receivable and accounts payable monthly. Worked with clients, suppliers and other departments to resolve billing issues while obtaining documentation, etc.  Prepared and edited invoices as necessary. Performed administrative duties such as sorting, filing and maintaining correspondences and electronic documents that ensured easy retrieval.  Analyzed month-end actual inventory results for delivery unit. Provided monthly and quarterly-end explanations of variances of inventory delivery units. Stimulated settlement for financial deals and worked with Middle Office to create accurate invoices. Reconciled counterparties/pipeline invoices against the system in liaison with the Operations Department to resolve all discrepancies. Invoiced counterparts within required timeframe. Maintains documentation for compliance to policies and procedures for internal audits. Assist with monthly settlement of physical and financial transactions: Invoiced preparation and processing for purchase and sale. Prepared collateral and prepayment invoices to manage credit exposures within credit limits. Requested and issued letter of credits for purchase and sale deals. Assisted with preparation of reports and analysis as needed by management. Prompted analysis and resolution of accounting transactions. Assisted with monthly analysis of actual variances from estimated profit & loss data. Supported internal/external audits. Projected cash flow related to purchases and sales. Created spreadsheets to track all invoiced transactions from purchase to sales while receiving and posting them into the system. This spreadsheet was able to make reconciling inventory by tank locations and volumes.