Joy Godswill Ita

Team Meeting Agenda DATE 9/9/24 LOCATION ZOOM (CLICK HERE TO ENTER THE MEETING) MEETING TITLE Weekly Fundraising Planning Sync START TIME END TIME 03:00 PM 03:40 PM TEAM MEMBERS REQUESTED TO ATTEND Head of Catering Head of Tech and Audio-Visual Finance Manager Head of Operations AGENDA CONTENT 1. Opening remarks, Purpose/Agenda Of the Meeting and Objectives. 2. Review Of the Previous Meeting Action Items Update. 3. Update by each attendee except the CEO AOB Closing Remarks START TIME DURATION CEO (Team Leader) 03:00 PM 0:02 Head of Operations 03:02 PM 0:10 a. Head of Catering 03:12 PM 0:05 b. Head of Tech and Audio-Visual 03:17 PM 0:05 c. Finance Manager 03:22 PM 0:05 d. Head of Operations 03:27 PM 0:05 Open to All 03:32 PM 0:05 CEO (Team Leader) 03:37 PM 0:03 TO BE PRESENTED BY TASKS/ASSIGNMENTS TASKS 1. Develop a comprehensive catering plan for the upcoming fundraising gala. RESPONSIBILITY DUE DATE Head of Catering September 15, 2024. September 20, 2024 2. Coordinate with vendors and suppliers to secure catering services. September 25, 2024. 3. Create a detailed menu and pricing proposal 1. Ensure seamless technical support for the fundraising gala. 2. Coordinate with AV providers and secure necessary equipment. Head of Audio-Visual Tech and October 1, 2024. September 27, 2024. 3. Develop a technical setup plan and timeline. 1. Develop a detailed financial plan for the fundraising gala. 2. Track fundraising expenses. October 2, 2024. Finance Manager and analyze revenue and Monthly 3. Prepare financial reports for the board of directors 1. Develop a detailed operational plan, including venue selection, volunteer coordination, and event logistics. Quarterly Head of Operations 2. Oversee event execution and address any operational challenges. 1. Oversee the overall fundraising efforts and ensure alignment with strategic goals. 2. Monitor progress address any challenges. September 20, 2024. September 25, 2024 October 5, 2024 CEO (Team Leader) Ongoing and NOTES ● ● ● ● ● ● Summarize Key Points: Recap the main decisions and action items discussed. Assign Responsibilities: Clearly assign tasks and deadlines to team members. Follow Up: Schedule follow-up meetings or check-ins to track progress. Document Decisions: Create a meeting minutes document to record the discussion and outcomes. Share Notes: Distribute the meeting minutes to all team members. Address Action Items: Monitor progress on action items and provide support as needed.