Joseph Messina
Office Support Professional
Contact-
Brooklyn, NY
Summary
I am an Office Support Professional with many years of experience in different industries and disciplines. I have worked in most areas for organizations and can support administration, human resources,
finance, office and facilities management, customer service, and much more.
Skills
MS Office (Advanced)
G Suite
Quickbooks
ADP
Telephone Skills
Social Media - on both PC and Mac Platforms
Notary Public
Human Resources
Accounts Receivable
Accounts Payable
Microsoft Office
Operations
Articulate
Fast Learner
Experience
Ralph Appelbaum Associates
Office Manager
Apr 2019 - Apr 2021
● Managing office of 100 employees for an award winning design firm ● Supported office throughout the pandemic lockdown as an essential employee visiting the office to handle tasks that could not be
performed remotely such as mail collection, check deposits, etc. ● Manage short and long term projects including office renovations, reference library reorganizations, etc. ● Established and maintained
relationships with building management and key vendors for facility systems and equipment. Routinely negotiated contracts and rates. ● Facility management support on 2 floors in a busy office in the
Financial District including conference rooms, kitchen, EXPERIENCE ● Assisted HR and IT with onboarding and terminating employees. ● Primary purchasing for office supplies, pantry, and infrastructure
equipment and managed overhead budget. ● Administrative support as primary telephone support as well as reprographic, binding, security, and other assistance as needed. ● Back up support for the
CEO as required.
The Artisan Collection
Office Manager
Sep 2018 - Mar 2019
● Managed office and provided administrative support for an international Wine Importing company ● Handled all clerical functions including telephone, scheduling, documentation, filing, and more ●
Supported distributors with order processing and support through Quickbooks as well as logistics ● Managed Accounts Receivable, Backorder and other functions
Firefish USA
Office Manager
Oct 2016 - May 2018
● Managed office for Consumer Insight/Market Research Firm ● Provided Executive Assistance to Managing Director with calendar management, call screening, and more. ● Managed day-to-day
operations for the research team. ● Managed Human Resources functions including creating new employee handbook, onboarding new employees, and paid time off tracking for which I implemented a
new cloud based system ● Provided support to the Finance Team (London Based) and helped track and close all research project budgets by implementing new processes to ensure that budgets do not
go over.
Tarr Technology Consulting
Office Manager
Jan 2011 - Sep 2015
● Managed office for busy Audio/Video Technology company and provided Executive Assistance to CEO ● Managed telephones, client order processing, Accounts Receivable and Accounts Payable
utilizing Quickbooks, managed company's CRM, handled purchasing of equipment as needed, planned company events. ● Managed Human Resources functions including payroll through ADP, created
Employee Handbook and company policies, supported management in employee disciplinary actions.
Viacom
Senior Manager
Jul 1999 - Dec 2008
● Managed technology finance team for office technology requisitions throughout entire organization ● Created processes for requisitions, mobile devices, and office audio/video equipment ● Regularly
interfaced with Senior management to determine departmental needs and requirements to obtain this.
Education
New York University
B.S.
- Aug 2006
New York University New York, NY B.S. Major: Business Administration GPA: 4.0/4.0 Honors: Alpha Sigma Lambda Graduated August 2006
New York State
Notary Public
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