Jonathan Nedved

Jonathan Nedved +1 - |-https://www.linkedin.com/in/jonathannedved/ PROFILE o More than 20 years of experience supporting senior-level executives in an environment of constant change and growth. Held executive support positions of progressively increased complexity and scope. o Project manager with experience in budgeting and forecasting. Additional background in sourcing and compliance projects. PERSONAL ATTRIBUTES Dedicated – Savvy – Professional – Manager – Gatekeeper – Discrete – Confident – Goal-Oriented Even-Keeled – Team Player – Proactive – Self-Directed – Problem Solver – Multi-Tasker TECHNICAL AND CORE COMPETENCIES: o Proficient in MS Office suite, including Outlook, Word, Excel, and PowerPoint o Experienced in Internet research o Excellent written and verbal communications skills o o o o o Exceptional interpersonal skills Creative problem solver Driven to learn and understand the “Big Picture” Consistent follow through Attentive to details PROFESSIONAL EXPERIENCE: STAFFING GC (fractional) 9/2024-present EXECUTIVE ASSISTANT 9/2024-present Fractional virtual assistant position supporting the Co-Managing Partners and Senior Legal Counsel. Responsibilities in three areas: o Executive Assistant – Email management for one of the Co-Managing Partners as well as calendar support for the Co-Managing Partners and Senior Legal Counsel; correspondence with potential, new, and current clients. o Project Coordination – Special projects, including communication with government entities; filing in Clio legal software; planning and travel coordination for industry conferences and events. o Personal Assistant - Travel coordination; calendar support and email management; other responsibilities, as needed. BOGGS MEDIA, LLC (fractional) 5/2024-present VIRTUAL ASSISTANT TO THE FOUNDER 5/2024-present Fractional virtual assistant position supporting the Founder of Boggs Media, LLC. Responsibilities in four separate areas: o Board of Directors support – Calendar support and email management. o Paula Boggs Band – Calendar support and email communication to the band members; travel planning and logistics; liaison with Entertainment Attorney and Media Manager; month-end accounting. o Speaking Engagements – Travel coordination; Calendar and email management. o Personal Assistant - Travel coordination; calendar support and email management; other responsibilities, as needed. SEATTLE AQUARIUM (contract via Parker Staffing) 7/2023-9/2023 EXECUTIVE ASSISTANT TO THE VICE PRESIDENT OF PHILANTHROPY 7/2023-9/2023 o Substantial calendar updates to accommodate executive’s rapidly-changing schedule. o Developed mail merge templates for correspondence with Board of Directors and Aquarium donors. o Worked within the Aquarium’s client relationship management (CRM) system to fulfill requests from executive and team members. o Intensive work using both Microsoft Teams and Zoom platforms for meetings, communications, and document management. o Finalized logistics and presentation decks for Philanthropy Team’s mid-year offsite strategy meeting. o Developed and executed transition plan for new Executive Assistant, including a thorough three-day immersion. Contract position ended with hiring of permanent EA. STARBUCKS COFFEE COMPANY 8/2012-11/2022 COMMUNICATIONS ASSOCIATE MANAGER 7/2018-11/2022 Project Manager for greater Public Affairs teams, while working within the Starbucks Stories group. o Finance: end-to-end management of the Starbucks Stories budget, including Annual Operating Plan, quarterly forecasts and monthly reclasses and accruals. Updated group directors monthly. Managed monthly reclasses/accruals for two executive budgets led by EVP, Public Affairs. Quarterly tracking re: spend to ensure on-target forecasting. Assisted PA executives with annual budget planning. o Department lead for entire FY23 Annual Operating Plan process. Worked with new department EVP, the exec admin team, and the Finance department to ensure on-time and on-target submission. o Compliance: assisted with quarterly compliance filing related to government lobbying. Worked with various teams across the org, including Government Affairs, Accounting, Payroll, and Legal to fulfill project requirements. o Sourcing: Lead liaison with Sourcing department. Worked with exec admin team on submissions for new and renewed contracts, purchase orders, and successfully navigating the sourcing process. EXECUTIVE ASSISTANT TO THE EXECUTIVE VICE PRESIDENT, PUBLIC AFFAIRS 8/2012-7/2018 • Maintained constantly-shifting schedule – prioritized meetings and made scheduling decisions. • Handled highly confidential and sensitive information; informed executive of critical issues. • Managed highly complex domestic and international travel and created travel itineraries. • Reconciled expense reports on a monthly or as-needed basis. • Composed and prepared internal and external correspondence. o Projects: Finance (monthly reconciliation, quarterly forecasts, annual budget), Strategic Planning (information gathering and presentation production), Headcount and Salary Planning o Jumped in to assist EVP and PA Leadership when crises arose. RUSSELL INVESTMENTS 4/2011-8/2012 ASSISTANT TO MANAGING DIRECTOR, CAPITAL MARKETS INSIGHTS/SENIOR 3/2012-8/2012 PROJECT COORDINATOR o Maintained heavy and constantly-shifting schedule for Managing Director. o Coordinated speaking engagements and Board participation for MD. Managed logistical arrangements and coordinated materials for domestic and international opportunities. o Provided office support for eight field divisional client executives, including coordination of in-house client events, non-client calendaring, travel arrangements and expense reporting. o Interfaced with seven internal associate client executives to input and track client events, arranged for client gifts, and facilitated shipping of quarterly marketing materials. o o Completed event tracking forms and client gift registration to fulfill compliance regulations. Liaison to the Russell Event Center for event registration, speaker requests and coordination of events. EXECUTIVE ASSISTANT TO THE CEO, PRIVATE CLIENT SERVICES 4/2011-2/2012 o Same functions as shaded bullets above, plus: o Acted as interface between senior executives and department partners with CEO, PCS. o Scheduled and participated in weekly Private Client Services executive team meetings and monthly operating group meetings. Arranged for guest speakers and distributed meeting materials. THE BILL & MELINDA GATES FOUNDATION 1/2009-3/2011 EXECUTIVE ASSISTANT TO THE CHIEF HUMAN RESOURCES OFFICER 3/2009-3/2011 o Same functions as shaded bullets above, plus: o Acted as interface between senior executives and department partners with CHRO. o Created significant number of PowerPoint presentations for Management Committee, Foundation Leadership Team, and HR Team meetings as well as the Management for Impact project. o Primary scheduler for monthly, executive sponsor, weekly, and ad hoc Managing for Impact meetings. o Oversaw submission and management of contracts for CHRO. o Composed weekly staffing status update for CEO, including new hires, departures, and employee issues. o CHRO left Foundation in February 2011 to deal with family issue in the Midwest. EXECUTIVE ASSISTANT TO THE CHIEF COMMUNICATIONS OFFICER o Transferred to support CHRO when CCO left the Foundation to start own company. EXPEDIA, INC. SR. EXECUTIVE ASSISTANT TO THE PRESIDENT OF EXPEDIA, INC. PARTNER SERVICES GROUP & EXPEDIA NORTH AMERICA STARBUCKS COFFEE COMPANY EXECUTIVE ASSISTANT TO THE PRESIDENT OF STARBUCKS ENTERTAINMENT ADMINISTRATIVE ASSISTANT TO THE VICE PRESIDENT OF GLOBAL BRAND STRATEGY & COMMUNICATIONS ADMINISTRATIVE ASSISTANT TO THE SENIOR VICE PRESIDENT OF GLOBAL COMMUNICATIONS 1/2009-3/2009 12/2007-1/2009 12/2007-1/2009 06/1994 – 12/2007 10/2006 – 12/2007 01/2006 – 09/2006 01/1997 – 03/2006 EDUCATION AND PROFESSIONAL DEVELOPMENT: o University of Washington – English, Creative Writing major o Seminars in Management Skills; Decision Making & Critical Thinking; Leadership Development