Joanna Molina

JOANNA MOLINA Email:--- Phone: - Video Event Portfolio Link: CLICK HERE LinkedIn Profile: https://www.linkedin.com/in/joannamolina/ EXPERIENCE Project Manager/Event Planner- McVeigh Global Meetings & Events Amityville, NY -- February 2017– March 2020 SUMMARY: Deadline and results oriented Event Professional with 15+ years of experience managing small to large-scale corporate events, conferences, training seminars, incentive trips, tradeshows and sales meetings, for both corporate and non-profit agencies, among others. Coupled with my experience as a Conference Producer, by exhibiting an engaging and professional demeanor throughout each project, I established and maintained relationships with industry leaders, senior executives of Fortune 500 companies, government organization officials, media/publishing outlets, keynote speakers, among others. The success of the programs I have completed, demonstrate my capacity to work on high pressure projects, managing over 16+ events per year across the country, keeping the goals of all involved, clients and my firm, as top priority. KEY SKILLS AND CHARACTERISTICS • • • • • • Administrative & Timeline & Calendar Management Poised under pressure Client & Vendor Management Quality Assurance Clear & Efficient Communication skills • Pre-Meeting Management: Conduct site inspection; Assist Sourcing Department with hotel contract negotiations; Develop event and registration website (Cvent); Consult with Creative Services Department & Client on invitation theme and content; Budget development and presentation, Pre-trip communications; Attendee management, timeline development, budget creation & management, offsite venue sourcing, entertainment sourcing, team building activity idea generation and proposal, incentive meeting activity sourcing, committee partner mgmt. • In Process Meeting Management: Menu selection, meeting specification details, room block management, negotiate audio-visual costs & create AV event order, registration and print material, transportation contracting and coordination, working budget management, adhere to client standard operating procedures, décor design and execution, production management, vendor coordination • Post Meeting Management: Final bill review and payments, post meeting review with client and staff, survey development and execution, final reconciliation budget presentation to client Account Executive & Event Planner - Independent Contractor with Intermedia Events & Conference Group, LLC (New York, NY) March 2015 – January 2016 (Contract/Project End) • Manage event timeline and deliverables/Plan and produce events while managing all project timeline & delivery elements • Manage client relationship on behalf of IECG, and interface with President daily • Organize facilities and manage all event details such as décor, catering, location, invitee list, special guests, audio visual, banquet event orders, etc.) for high level luncheons consisting of 900 attendees • Specify staff requirements and onsite management • Liaison in tandem with speakers, guests of honor, security teams, convention service managers, vendors and any needed contacts • Proactively manage any arising issues and troubleshoot any emerging problems both pre-event on onsite • Production of all print material creation, edits and final approvals Executive & Personal Assistant - Timothy O’Brien, Criminal Intelligence Administration Long Island City, NY - May 2013 – September 2014 Program Manager - Frost & Sullivan Institute/SCIP Rockville Centre, NY - March 2012 – November 2012 • Act as direct liaison for clients and oversee the daily activities management of event timelines, deliverables including data entry, accounting, collection of ads and speaker deliverables, communications, special projects, travel itineraries, gathering sponsorship and attendee information with Hotel, speaker, attendee and exhibitor organization and liaison (over 40+) • Coordinate and arrange onsite events and meetings (room layouts, sleeping room bookings, meal functions, signage and branding, transportation, offsite events, etc.) • Updates of sales documents, presentations and meeting packets for events with Interdepartmental coordination with Sales, marketing, management, for the production and Development of program agenda through research and industry experts • Sourcing and researching venues and activities globally • Oversee event logistics regarding staff travel, banquet event orders, shipping, presentation collection and review, financial reconciliation, event assignments and tracking, branding and more Senior Conference Director & Event Planner - Independent Contractor, iGlobal Forum New York, NY - November 2008 – April 2009 • Managed 2 financial and marketing conferences • Served as principal manager of both events from project inception to completion. In addition to production tasks, I facilitated the entire marketing campaign, sponsorship/exhibit sales and management, delegate segmenting, event logistics, budget management, internal and external reporting, budget tracking, etc. • Managed an inaugural, partner relationship on behalf of iGlobal Forum with a major Mid-Atlantic Regional publication. • Acted as lead meeting planner for events produced by other contracted associates. This included tasks such as site selections, contract negotiation, banquet event order creation and execution, registration management, bill reconciliation, vendor management, staffing, etc. Manager, Special Events - The Maurer Foundation for Breast Health Education Mineola, NY - July 2008 to November 2008 Executive Conference Manager International Business Forum/IBF Conferences, Inc. (Massapequa, NY) - September 2005 to March 2008 • Managed highly successful nationwide financial and marketing conferences. Each conference ranged between 200 and 500 industry experts in attendance including approximately 40-75 speakers, 40-50 sponsors/exhibits. • Researched and identified contemporary issues and trends in the financial markets in order to conceptualize, organize and execute specialized conferences, symposiums, trade shows and cross-industry events throughout the country as the lead program manager. Created project timelines, budgets, marketing strategies, etc. • Responsible for researching, prospecting, presenting and closing of sponsorship opportunities for financial conferences (utilizing strong negotiating and relationship building skills). Managed these relationships during the pre-event, onsite and post-event phases, while successfully confirming for following year participation. • Oversaw detailed event coordination and planning including: budget planning, event planning details such as logistics and operations, site selection, contract negotiation, banquet event order creation and execution, staffing (pre-event and onsite), vendor management, exhibitor and venue host relationships, strategic marketing and outreach (direct mail and email), collateral creation, promotional item orders, etc.