Jimmy Koshy

 Over 15 years of total work experience. Specialised in Office Administration, C-Level Exec. Assistance, HR (Onboarding & Generalist), Benefit Calculation, Final Offer Preparation, Compensation & Benefits, Visa & Medical Record Management & Customer Service. Profile Summary Area of Excellence 15+ years of experience as an Executive Assistant & Office Administrator with proven ability to influence critical business decisions and cultivate productive relationships across all levels with abilities in mentoring teams and optimizing their contribution levels. Ability to foster a culture that embraces differences, creativity, diversity and engagement. Accustomed to working with people with varied cultural backgrounds and promoting multi-skilled team competencies via nurturing mentorship and inspirational leadership within a fast-paced commercially-driven environment. Multiple roles while assisting C-Level Executives, eg: Personnel Manager, Executive Administrative Assistant, travel planner, staff liaison, client relationship builder & public relations coordinator.  Excellent written and verbal communication skills. Able to lead and mentor teams. Proficient in MS Office Suite and Doc Control Systems. Customer Oriented and experienced in administration of benefits, compensation programs and other HR engagement programs. SIGNIFICANT RECENT HIGHLIGHTS Merit of onboarding 350+ candidates from Jan 2017 till date. A consistent performer and successful in onboarding an average of 20 new employees per month. Received acknowledgement and reward from the Project Director & Recruitment Manager for going over and above the call of duty and onboarding 33 new employees for the month of May 2017 which is a record for the Al Taweelah Alumina Refinery project. Successfully coordinated with all the departments in making sure that all directives and deadlines are met on time. SPOC for all onboarding related tasks for ATA. Education Pursuing: Level 5 Diploma in Human Resource Management, The Chartered Institute of Personnel & Development (CIPD), Currently Pursuing Expected Completion Feb’19. High School Diploma Executive Assistance Budgeting Vendor & Contractor Management Team Management Leave Management Training and Development Report Preparation HR (Generalist, Onboarding & Offboarding) Team Management IT Skills Windows ME/XP Windows 9x Windows NT 4.0 MS Outlook MS Office Suite MS FrontPage SAP HCM Career Timeline . Work Experience Onboarding Specialist | Since Jun 2015 Confidential Executive Assistant to the Chairman | Nov 2013 to Feb 2015 DAMAC Properties Executive Assistant to the Group CEO & Office Administrator | Jul 2012 to Nov 2013 LSH Holding (A member of the Al Homaizi Group, Kuwait) Executive Assistant to the MD | Jul 2009 to Jun 2012 GLOMACS FZ LLC Executive Assistant to the Project Director | Jan 2008 to May 2009 Bovis Lend Lease, Dubai UAE (Made redundant due to recession) Key Responsibilities: Executive Assistance: Day to Day Operations of the Principal’s Office. Liaising with Shareholders, C-Level Executives, Advisors, Directors, Clients, Suppliers and other departmental staff. Diary Management for the Principal and Sr. Leadership members across various time zones. Accompanying the Principal and the Sr. Exec on Site Visits. Providing direct support to the Senior Leadership team as and when required. Word processing - Inter/Intra Correspondences, Emails, Minutes of Meetings, Weekly & Monthly Reports. Ensuring all office systems are effective as per the SOP’s. Expense Re-imbursement and Budget monitoring for the Sr. Execs Office. Onboarding Activities Handling end to end onboarding activities, collating and compiling requisite documentation to process Security Clearance. Shouldering accountability to schedule Medical Tests at company medical centre and in case of overseas candidates - collate requisite medical reports as per check list, then liaising with the Medical Centre to get the fitness certificate. Entrusted with the accountability to the prepare Final Offer and liaise with authorized signatories to get the offer approved & signed off. Preparing and presenting the weekly onboarding report and to the department directors during the bi-weekly onboarding meeting. HR Functions Implementing HR policies and procedures across the departments and tracking staff allocation based on the business requirements. Evaluating manpower in order to check if all employees are abided by the set of rules and regulations and submitting recommendations to management for correct disciplinary measures. Making relevant inquiries regarding employees’ termination and assisting in processing the payroll. Drafting and submitting warnings, notifications and appreciation letters. Evaluating and ensuring all supporting documents or emails are present. Talent Acquisition Ensuring that employee training records are updated accordingly after the training. Evaluating the recruitment database for applications received from approved staff requisition requests. Preparing and submitting monthly and weekly reports as per set deadlines to update the recruitment data and vacancies and communicating to the concerned department. Synchronizing and enabling joining formalities for new staff as well as induction and orientation. Recruiting candidates through various sources i.e. referrals, online recruitment sites etc. Interacting with recruitment agencies for assistance in filling vacancies, when needed, and briefing agencies on the job requirements. Conducting HR interviews for given assignments. Employee Relations and Staff Management: Monitoring investigation and action taken on Employee Grievances / Disciplinary issues, violation of ethical norms Working closely with the organisation’s senior leaders in order to develop an HR agenda that closely supports the overall aims of the organisation. Analysing trends and metrics in partnership with the HR group to develop solutions, programs and policies. Scheduling regular personal review, appraisal and mentoring meetings. Developing the team training function and holding records of staff development. Early Career Document Controller / Site Office Administrator | Oct 2006 to Dec 2007 EllisDon Construction Inc. Dubai, UAE Team Leader - Operations | Sep 2005 to Sep 2006 Arvato Bertlesmann, Gurgaon, India Team Leader - Operations | Sep 2002 to Aug 2005 Hero ITES, Gurgaon, India Soft Skills Personal Details Date of Birth:6th March 1979 Marital Status:Married Nationality:Indian Languages:English, Hindi, and Malayalam Visa Status:Residence Visa Driving License: Valid UAE DL References Available on Request