Jhoanna A. Zulueta
Home : 1 Dr. Viola Street Niugan, Malabon City
Mobile : -
Email :-Summary of Qualifications:
Seven years of working experience as a Document Controller in a multinational
company. Three years of experience in managing, coordinating, and negotiating goods
and services. I worked for a year as Junior Accountant in a wireless communications
company.
Work Experience
Mitsubishi Heavy Industries Ltd.
Doha Metro Project
(METRO PHASE 1 SYSTEMS ROLLING STOCK AND TRACKWORKS)
October 4, 2016 –October 4, 2018
Doha, Qatar
Document Controller
1.
Responsible for document management and for issuing Correspondence/Technical
Documents/Drawings to the Project Team, Client and other organization through
Aconex/Wrench. Assures that the documents are safely secured, maintained and readily
available for use with access approval.
Obayashi Corporation
Msheireb Downtown Doha Project-Phase 3
September 29, 2013 –October 3, 2016
Doha, Qatar
Document Controller
1. Responsible for receiving, circulating and recording all incoming and outgoing documents
pertaining to Engineering Department.
2. Ensure all correspondence reach proper department.
3. Submission of Shop drawings to consultant through Constructware System.
4. Prepare and monitor daily Critical Shop drawing log.
5. Maintain and update Architectural and Structural Shop Drawing Register.
6. Maintain document logs, shop drawing, RFI (incoming and outgoing).
7. Ensure that all documents are issued with Transmittal.
8. Responsible in monitoring the drawing status and distribute the response to Sub-Contractors.
9. Undertake various function related to document control.
10. Under minimal supervision performs a variety of document control functions for a project
responsibility matrix.
11. Provide full support to the Engineering department in all related documents.
Hewlett Packard Philippines
May 30, 2011 – July 4, 2013
Makati City, Philippines
Procurement Coordinator
1. Maintain procurement records such as contracts & invoices, items or services purchased,
equipment/merchandise inventories.
2. Analyzes, evaluates and process requisition, as assigned, to ensure purchases meet
requirements
3. Prepares and negotiates requests with local suppliers for efficient delivery of products and
services; tracks and develops reports.
4. Process creation of Purchase Request using SmartBuy System and Aries tool.
5. Prepares weekly and monthly bizops report to be able monitor the increase of Overtime and
Reimbursement per vendor/tower.
6. Review invoices versus actual items/services rendered.
7. Process invoices using Swan System.
8. Do the monthly extraction for the CW OT, Reimbursement and PC Breakfix in the SharePoint
and send to vendor for reference in their billing.
9. Create and update vendor database files in the SharePoint in order to establish authorized
vendor status.
10. Coordination, planning, supervision of project/support equipment & supply needs.
11. Do the monthly extraction for the CW OT, Reimbursement and PC Breakfix in the SharePoint
and send to vendor for reference in their billing.
12. Create and update vendor database files in SharePoint in order to establish authorized vendor
status.
13. Update the Project Tracking sheet and Procurement tracker.
14. Send Project Tracking sheet to FAM on a monthly basis.
15. Perform other duties as assigned.
Obayashi Corporation
Dubai Metro Project
November 8, 2008 – August 4, 2010
Dubai, U.A.E.
Document Controller /Secretary / Admin Assistant / Receptionist
1. Prepares process and status reports; applies metrics to analyze and assess efficiencies of
current process.
2. Performing library maintenance of company manuals and documents.
3. Ensure that all documentation, drawings and specifications are up to date and at the correct
revision.
4. Register, update, file and retrieve documentation.
5. Maintenance of the project Master Document Register as and when required.
6. Fleet Management
Monitoring of vehicles usage and expenses
Monitoring & issuance of salik card & staff car pass.
Process vehicle leasing.
7. Driver Management.
Process drivers request such as car maintenance.
Allocate drivers to site & manager assignments
Submission of documents of hired drivers to Main Office.
Update driver’s visa application.
Orient drivers for the Company Guidelines in using our company vehicle.
Monitoring of driver performance and annual leaves.
-.
16.
Transmits and submits all types of documents to and fro the main contractor and the subcontractors.
Arrange transportation request from site/supplier.
Arrange the monthly schedule of the surveyor.
Prepare Requisition Order for the car servicing and other maintenance.
Answer telephone calls promptly and provide information to routine inquiries to the
appropriate staff.
Schedule appointments/meeting for employees as required.
Ensures knowledge of staff movements in and out of organization
Receive and sort mail and deliveries.
Deal with queries from the public and customers.
Hewlett Packard Philippines
October 8, 2007 – November 6, 2008
Makati City, Philippines
Project Coordinator
1. Facilitation of projects management activities/team and customer meetings.
2. Assists the Project Manager do to the planning and preparation of project documentation –
technical reports, memoranda, meeting minutes, instructional manuals, functional
specifications, test results etc.
3. Serves as primary administrator of the project database repository.
4. Coordination, planning, supervision of project/support equipment and supply needs.
5. Responsible for the effective flow of information between team members, participants in
project activities.
6. Evaluate the project activity and report on project progress.
7. Review invoices from vendor versus to the actual items, services rendered and in the contract.
8. Process the invoices using the Swan System.
9. Accounts owned: ING, Citibank, 3M, P&G Monica, Ericsson, Nortel.
10. Process the creation of PR for the SSDO Projects using Smartbuy System.
Smart Communication, Inc.
January 30, 2007 – October 5, 2007
Makati City, Philippines
Junior Accountant
1. Conduct systematic and comprehensive examination for all requests for payment. by viewing
checking to the SAP vendor to know the payment history if the invoice is paid or not.
2. Analyze business processes and internal controls
3. Responsible in processing request for payment for electrification projects using SAP (System
Application & Product).
4. Process gasoline reimbursement, shell fleet, bill deposit, and alternate payee in SAP System.
5. Generates any discrepancy seen in the request for payment and call the attention of the
person in charge for the said request for verification purposes.
6. Filling of documents pertaining to memorandum of agreement for future reference.
7. Prepares APV (Account Payable Voucher) and Transmittal Slip.
8. Preparations of journal voucher due to/from and required to submit before end of the month.
Cabinet Vision Manufacturing Corporation
Sept. 29 2003-November 9, 2006
Laguna, Philippines
Warehouse-In Charge/Logistic Coordinator
1. Responsible in the preparation of monthly inventory report & deals with the below minimum
stock.
2. Coordinates the dispatch of the finished items and held liable for the instruction of the driver.
3. Monitors which item can be pick up or delivered and arranges the trip for the delivery.
4. Generates the discrepancy report on the inventory data and balance the purchased items into
existing end balance.
5. Ensure adequate stock levels are maintained to meet production levels and/or client demand.
6. Responsible for overseeing and directing all operations, resolving problems and supporting the
business requirements of Department.
7. Evaluates department operating methods and working procedures, establish/maintains
reasonable and responsible standards to improve Department performance.
8. Filling of documents pertaining to deliveries and other memo.
SONDRIK INC.
May 28 - Nov. 5, 2002
Makati City, Philippines
Sales Clerk
1.
2.
3.
4.
Responsible in the assistance of the customer needs and inquiries.
Prepares the daily sales report.
Monitors the availability of the stocks.
Checks the quality and defectiveness of the products.
RMRSA TRADERS
January - July 25, 2001
Caloocan City, Philippines
(Stainless Fabricator/Supplier)
Secretary-.
Organize day to day activities such as meetings and events.
Safe keeping of confidential documents.
Makes a preparation of monthly and daily sales report.
Responsible in issuing sales invoice to clients.
Preparing business correspondence & presentation.
Updating customers profile on the company’s services and products for references.
Manages the customer inquiries and other concerns.
Facilitates project management activities/team & customer meetings.
Million Success Business Products
May 29 - Dec.8, 2000
Makati City, Philippines
(Wholesaler of Office supplies)
Canvasser/Purchasing
1.
In charge in the preparation of business correspondence and coordinates any vital information
regarding purchasing.
2.
3.
4.
Monitors all the product stocks and its minimum level.
Canvass each item and checks if the item had a good quality and meets the client’s requirements.
Updates all the client files.
PLDT Caloocan Exchange
July 06-Sept. 23, 1999
Caloocan City, Philippines
Customer Service (On the Job Training)
1. Assist on customer complaints and inquiry and makes possible solution.
2. Files all important documents and arranged it specifically.
3. Screens all the incoming and outgoing calls and transfer it to concerned department.
Seminars, Training and Certificate Attended
June 18,- Hour TESOL Certificate Course
June 17, 2020
Teaching Reading to Children with Special Needs Certificate
(MedMom Institute for Human Development)
June 8,- Hour TEFL Certification
February 11, 2000
Labor relations (Security of Tenure)
University of the East Caloocan Campus
December 9, 2002 – July 11, 2003
CTK Caregiver Training Center
Live-in Caregiver
Education Background
Bachelor of Science in Business Administration
Major in Management -)
Personal Information
Date of Birth:
Nationality:
Skills:
March 24, 1979
Filipino
Computer Literate
Proficient in Microsoft Word, Excel.
Proficient in using SAP system (System Application & Product) Version 6.2.
Proficient in using SWAN System (Standard Workflow Application for Invoice
Navigation)
Proficient in using Smart Buy System.
Proficient in Aconex System
Proficient in Aries tool (Procurement processing tool)
Proficient in Construtware System
