Jessi Engelke

ONE STONE SOLUTIONS SPROUTWARE CASE STUDY How One Stone Solutions helped a growing SaaS business simplify, reset, and reduce stress. www.onestonesolutions.org BEFORE Sproutware started in ClickUp during its early days, when the founder had time to design a custom setup. As the business grew, the system became overwhelming. Logging in was stressful, and she fell back on sticky notes and memory just to keep things moving. AFTER We built a simple, scalable Asana workspace that covers every corner of the business: operations, client delivery, marketing, and team management. Each workflow was mapped to daily, weekly, monthly, and quarterly cycles, fully assigned, documented, and automated. Key boards included: Sproutware Admin - internal operations Client Work - ticketing and resolution Content Calendar - Content repurposing VA Hub - Delegated tasks, cross-linked to operations and marketing AT A GLANCE SPROUTWARE Industry: SaaS (Go High Level) Team: 1 CEO and a very part time VA Goal: Simplify task management OUTCOMES 1. Immediate Relief of Decision Fatigue No more sticky notes or mental juggling. Every task lives in one place 2. Structure that Scales A lightweight system today that grows with the business tomorrow DENISE KLEIN CEO of Sproutware 3. Effortless Delegation Tasks include clear “Definition of Done,” so handoffs are seamless and stress-free. “This is something I didn’t know I needed, and didn’t know how to ask for. Why didn’t I hire you sooner?”