Jennifer Thoms

Jennifer Thoms Crete, IL |- |-EXECUTIVE ASSISTANT Highly organized Executive Assistant with career expertise in providing administrative support to executive level leadership. Adept in assisting with event planning, meetings and conferences. Collaborative professional skilled in supporting all aspects of business operations. AREAS OF EXPERTISE Administrative Support | Calendar Management | Travel Arrangements | Expense Reports Data Entry | Meeting Management | Event Planning | Documentation Management PROFESSIONAL EXPERIENCE Grandbridge Real Estate Capital (a Division of Truist Bank), Chicago, IL June 2020 - November 2023 Executive Assistant / Office Manager Supported the operations of the Chicago and Portland sales and loan administration offices to include travel, expenses, and various projects as needed to increase office profitability. ● Spearheaded TWO physical Chicago office moves. ● Managed all Chicago and Portland office facility, supply and IT requests. ● Served as corporate liaison between building management, Wealth Management, Foundations & Endowments and National Sales teams during major transition periods/COVID. ● Assisted new hires and newly relocated employees to ensure a seamless experience. ● Coordinated all corporate office gatherings and volunteer submissions. Truist Bank (formerly SunTrust Bank), Chicago, IL April 2014 - June 2020 Executive Assistant Supported the President of Capital Markets and the top Managing Director in all aspects of the business. ● Assisted with event planning for multiple holiday parties, sales meetings and corporate/industry conferences. ● Managed travel planning for both business and personal trips, and for potential recruits. ● Provided data assistance using CoStar, ESRI, REIS, Trepp and other report generating tools. ● Maintained confidentiality with employee personnel information and company restructuring / purchase agreements. ● Executed high level decision-making on the fly. ● Performed Concur expense reporting software, Sharepoint. ● Aided Marketing department with high level projects for executives across the board. Cohen Financial, Chicago, IL July 2009 - March 2014 Executive Assistant Supported the Executive Team whose members include CEO, COO and two EVPs. ● Heavy, multiple calendar management. ● Planned, coordinated and scheduled internal meetings, client meetings, tele/video conferences, off-site events and personal trips. ● Arranged all domestic and international travel logistics for the Executive Team. ● Compiled and submitted expense reports, resolved discrepancies and reconciled all corporate, business and personal credit card charges. ● Devised, proofed and finalized all corporate correspondence. Jennifer Thoms ● ● ● ● ● ● - Page 2 Screened phone calls for the CEO. Maintained customer confidence and protected business operations with confidential information. Maintained and updated client relationship databases and an extensive filing system to retrieve information quickly as needed. Assisted with the creation and formatting of professional presentations. Personal assistant tasks as requested such as family medical/dental plan maintenance, personal travel itineraries, private plane travel arrangements and expenses, auto repairs, bill payments, etc. Led the company Social Committee and organized the annual volunteer afternoon. ADDITIONAL RELEVANT EXPERIENCE Calamos Investments, Project Coordinator, National Accounts, Administrative Assistant, Sales, Client Services Representative Foresters, Regional Office Administrator Remedy Intelligent Staffing and Mack & Associates, Temporary Employee Technomic, Inc,. Research Analyst, Administrative Assistant/Receptionist – Internship EDUCATION Bachelor of Science in Business Administration, Dean’s List Illinois State University, Normal, IL