JEEMAR VILAN
P7, Gov. Angel Medina Sr, Carmen
Ozamiz City, Philippines
Mobile: (-
Email:-PROFILE
Technical Sourcer / Recruitment Assistant / Admin Support / Virtual Assistant
‘A young motivated, goal-oriented and dedicated individual that has a passion for client
satisfaction’
Before I began working in the recruitment industry, I worked previously as an administrative
support for (3) years.
Currently, I have been enjoying my career in the recruitment industry. I have experience both in
the US & Australian market. What really enthralls me to pursue in the recruitment & staffing
industry is its complexity and nature. I am really privileged to be a part of this industry.
My positive and confident outlook on life will ensure my success in any challenge I undertake. I
believe natural common sense, strong listening and communication skills together with a solid
track record of hard work are key attributes I offer. Having personal qualities that reflect a good
nature with skills and experience I am reliable and responsible, demonstrating professionalism at
all times. I have the ability to quickly establish rapport and maintain lasting working relationships
with others of all levels based upon mutual trust and respect.
EDUCATION
March 2010
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LA SALLE UNIVERSITY – OZAMIZ, PH
Bachelor of Science in Electrical Engineering
CAREER HISTORY
Sep 2016 – May 2018
bta Sales Pty Ltd, AU
Administration & Recruitment Support Specialist
bta sales | As the longest-running specialists executive sales recruiters in Australia (Est 1994),
we know the sales market intimately. As a global provider, we have tremendous reach, both in
finding the right candidates and those must-have executive sales positions.
After finishing my role in Grassbridge & Morgan Consulting, I landed in a boutique sales
recruitment agency. I provided overall admin & recruitment support to the team. I also handle
some marketing tasks which includes designing job ads that will be posted to social media sites.
Responsibilities:
• Job Leads. Sourcing for Job leads through various job platforms i.e. SEEK,
LinkedIn.
• Formatting CVs. I was also responsible in rolling out new CV templates for 2017.
Also responsible for rolling out new document templates for the company.
• Data Entry. Uploaded scanned documents & scores to database.
• Updating Database. Responsible in updating Candidate, Client, and Contact
profiles.
• Email Management.
• Creating Report.
• Other tasks needed.
Platforms: Broadbean/Adcourier
Mar 2015 – Current
Team Vilan Virtual Assistant Services
Co-owner
Team Vilan is an outsourcing business that provides administrative and support services to smalland-medium sized business. Team Vilan is a close-knit business with huge goals in mind. We
cater clients from all over the world, and majority of which are located in Australia.
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Responsible for overall running of company from business development, new hire, staff
management, etc.
Apr 2015 – Oct 2016
GRASSBRIDGE RECRUITING, US
Technical Sourcer
Grassbridge is proud to be at the forefront of a new era in Talent Acquisition. We offer customer
focused services that are collaborative and scalable, providing substantial savings over traditional
agency recruiters.
I've worked here as a Technical Sourcing and have handled various IT roles from SDE, Product
Management - Retail Sales, Principal Software Engineer - SaaS, to Sofware Development
Managers.
Responsibilities
• Work closely with Recruiters and hiring managers to understand technical requirements
of the role, the function and how it fits into the organization.
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Responsible for executing search techniques in various job platforms to generate a pool
of candidates necessary to staff open positions and create candidate pipelines for future
needs.
Proactively research and seek out new sourcing strategies in order to increase candidate
pipeline
Posting Job Openings to various platforms including website and ZipRecruiter
Qualify candidates for needed skill-set / competencies for current or potential positions.
Platforms: LinkedIn Recruiter, Dice, ZipRecruiter
Mar 2015 – Sep 2016
MORGAN CONSULTING, AU
Marketing Associate & Recruitment Assistant
Moved to being a Marketing Associate. While working on the marketing side, I was also handling
recruitment assistance to the team.
Responsibilities:
• Social Media Posting / Social Media Set-up i.e. Twitter, Pinterest, Instagram, Facebook
• Created draft posts that will be used for social media campaigns
• Created Instagram guidelines
• Video Creation, Conversion, and Video Cropping
• Creating PowerPoint Presentation for Sales Meeting / Quarterly Meeting, and Company
Purposes
• Formatting Documents that will used by Consultants and submit them for their clients i.e.
Capability Presentation (PowerPoint)
• Graphics Editing (to be used for Pinterest (Job Ads), Instagram)
Other tasks I’ve handled:
• Building up candidate leads using LinkedIn Recruiter and creating Tear sheets that will be
used by the Consultants, finding candidate emails, web research (events in Australia),
other tasks needed.
Platforms: Bullhorn, JobAdder, LinkedIn Recruiter
May 2014 – Mar 2015
MORGAN CONSULTING, AU
Virtual Administrative Assistant
Morgan Consulting is a privately owned Australian company that has been providing recruitment
consulting services to businesses since 1994. First established in Melbourne, we now have offices
in all Australian capital cities.
Responsibilities
• These are the tasks that I’ve handled but are not limited to:
o Responsible for formatting the documents into the Company’s CV Format. The
documents would run from 6 pages average. Once I am done with Formatting, I
would then save them as a Word Document and PDF File. I will upload these to
our CRM system and submit the Candidate’s CV to the corresponding Recruiter.
o Transcribing Reference Checks – Reference Checks would run an average of
20mins with a low voice quality, but still managed to transcribe the reference
checks with Quality Output. We have a Reference Check Template to input the
Call.
o General Registrations – I manage the emails and respond to the potential
candidates about general enquiries.
o Back-log General Enquiries – I forward the Candidate’s CV’s to the Recruiters for
them to check if the candidate is eligible for potential work.
o Attaching Test Results, important Documents, and etc. to the Candidate’s Profile
using our CRM System.
o Liaising to the Managing Director, Admin Officer, and Recruiters as to candidate
follow-ups, issues, and etc.
o Other Adhoc task necessary.
Key Achievements
• Developed a robust management, organizational, office, and time management skills.
• I was able to make significant contribution to the team (worked with the Director, Office
Manager and other Consultants) by efficiently and effectively dealing with urgent and nonurgent tasks.
Jan 2014 – Apr 2014
BISHOP BUSINESS SOLUTIONS, WA
Virtual Administrative Assistant
Bishop Business Solutions, helps business leaders improve the profit, growth, value and
performance of their firms. This is achieved by harnessing the strengths of the client organisation,
reducing any wasted resources and in doing so, effectively bringing the business to the state that
the leaders want.
Responsibilities
• Social Media Management: Handling LinkedIn. Checking for daily updates and
maintaining the emails and messages.
• Transcription: Audio Transcription
• Articles: Editing website content and properly formatting them - adding elements such as
photos and links
• MS Office: Creating high-quality Powerpoint Presentations, preparing documents through
Word, and saving data in Excel Spreadsheet.
• Other Adhoc Tasks needed
Key Achievements
• Made my employer’s life easier and less hassle. Time is essential for her, thus I provided
her time for work-life balance.
• Developed complex PowerPoint Presentation for my client to be used for Mindshop
(Business Conference) in Perth.
Mar 2013 – Mar 2014
TECHNOLOGY IN EDUCATION, AU
Virtual Assistant
A global online community of parents and early childhood educators in preschool, kindergarten,
childcare and day care, providing support, information, ideas, views and resources to successfully
integrate the use of technology in education – early childhood learning and to help parents and
educators understand how children can learn faster.
Responsibilities
• I worked directly with the Directors of TIE. They also have other websites that they handle.
• Copywriting: I assisted with the Copywriting works. I suggested to my employers to do
Article Writing and Syndication for our Website. We were exchanging ideas for the
keywords to be used and after our 3rd batch of submission, we were able to get PR2 from
PR1.
• Assist with Webinars as Panelist/Organizer and make sure that the user-end has smooth
Webinar experience.
• General Web Research: I was responsible for researching resources that will be used for
my employer’s eBook. I also researched topics that I would write for the website.
Moreover, I researched potential Affiliate Partners and Products, as well as JV Partners.
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Video and Audio Editing: Used Sony Vegas and Adobe Audition for editing. The editing
process were just basic for YouTube and Website purposes.
Social Media Websites Management: This project entails on managing different Social
Media Websites. This project required SEO, Web Scraping, Proofreading, and Schedule
posts. The strategies I've used here are as follows:
o Keyword Research for properly targeting keywords on our niche, which is in the
Early Childhood Education
o Research for resources on the web for the specific keyword and then put them into
a Database. Other option is to purchase PLR Contents, if you have enough budget.
o Proofreading the Blurbs and or rewrite them to make them more engaging for the
Social Media Website users. In the case of Twitter it’ll be reduced to 140 char and
in Facebook could be more, but needs to ensure it catches the attention of the
audiences. Other elements can be incorporated such as Related links for more
reference, Photos, and or perhaps videos.
o Posts these contexts to our Social media Websites - 2 Facebook Accounts, and 1
Twitter Account to be handled with on a daily basis.
o I build the database on a daily basis and ensure the quality of every post.
Previous experience available upon request
KEY SKILLS & COMPETENCIES
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Professional
o Expert at balancing needs of client
o Excellent presentation skills
o Copywriting/professional writing
o Ability to adapt to the changing needs of the client
o Innovative and creative
o Exceptional organisational skills & time management
Technical
o Advanced Microsoft Office
o Sony Vegas
o WordPress & Symphony
o Salesforce & Bullhorn
o Adobe Photoshop and Adobe Audition
o Typing speed of 80 wpm with 99% accuracy
Interpersonal
o Committed and loyal
o Excellent communication skills
o Outgoing personality
o Work well under pressure
o Resourceful team player and keen attention to detail
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Assertive
Ability to work autonomously or as part of a team
Ability to build strong relationship with people at all levels
INTERESTS & HOBBIES
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Going out with family
Jogging and doing various exercises
Playing musical instruments with family and friends
