Jansen Ivy Alexis Atienza

Jansen Ivy Alexis Atienza General Virtual Assistant- 🔗 - Introduction 👋 About me Hi! I’m Ivy, a detail- oriented and proactive General Virtual Assistant with over 5 years of experience in administrative support, executive assistant, customer service, and task coordination. I specialize in helping busy professionals, and growing businesses stay organized, productive, and on track. Whether it's managing inboxes, scheduling with precision, or creating polished documents, I bring calm to the chaos so you can focus on what matters most. My mission is to deliver seamless, high-quality support with professionalism, integrity, and a smile. 💼 Service | Offer ✅ Calendar & Email Management ✅ Data Entry & Internet Research ✅ Customer Support (Email, Chat, Calls) ✅ Social Media Management (Basic Scheduling) 🧰 Tools & Platforms ✅ Document Creation (Word, Excel, PDF) ✅ Travel & Appointment Booking ✅ File Organization (Google Drive, Dropbox) ✅ CRM Management (e.g., Trello, Asana) Communication (Gmail, Outlook, Zoom, MS Teams, Google Meet, Slack) Scheduling (Google Calendar, Calendly, Clockify, Monday.com) Document Handling (Adobe Acrobat, Canva (basic) 📂📝Portfolio Samples ✉️ Sample Work Highlights Email Sample: Executive Follow-Up Subject: Follow-Up on Meeting with Torku – Shipment Coordination Dear Mr. Umut, I hope this message finds you well. Thank you once again for the productive meeting earlier this week regarding our upcoming order of Torku items. As discussed, we are eager to proceed with finalizing the packaging designs for the chocolate bars and biscuit assortments by June 10, with production scheduled to begin the week of June 20. I've attached a brief summary of our key discussion points, along with a proposed shipping timeline for your review. Should there be any adjustments or updates on your end—especially regarding label approvals or logistics coordination—please don’t hesitate to reach out. We're looking forward to a smooth collaboration and timely delivery for the August shipment. Best regards, Jansen Ivy Alexis Atienza Executive Assistant 📂 Portfolio Samples 📌 Calendar Management Subject: Interview Schedule Confirmation-Al Jaber Construction Dear Ms. Chrisha, I hope you’re doing well. Following our phone conversation earlier today, I’m writing to confirm the interview schedule for the shortlisted candidates for the Site Engineer position at Al Jaber Construction. Interview Details: Date: Tuesday, July 9, 2024 Time: 10:00 AM - 12: 00 PM Platform: Zoom (link to follow) The candidate have been notified and provided with interview instructions and reminders. Please let me know if you’d like me to forward their CVs and credentials to the client team in advance. Additionally, if there are any updates regarding the interview panel or evaluation criteria, I’ll be happy to make the necessary adjustments. Thank you, and I look forward to your confirmation. Warm regards, Jansen Ivy Alexis Atienza Executive Secretary Al Tauqet Manpower Trading 📂 Portfolio Samples 📌 Trello Management -(Multi-Department Task Management) ✈️ Travel Coordination Exhibition Travel & Hotel ✅Completed: Successfully executed logistics for an international exhibition, ensuring seamless travel and premium accommodation for leadership. 💲Financial✅ Oversight QIB Payment- Completed Production Flow & Payroll Processing - In Progress Timely management of vendor payments and compensation workflow to ensure financial accuracy ⏳ Snapshot of department task-backing in Trello-used to coordinate executive workhows and ensure cress functional alignment. Skill Demonstrated Interdepartmental communication Deadline-focus task execution Document tracking & registration Strategic planning-support 🏦HR & Legal Coordination Legal Renewal-⏳In Progress Proactive legal compliance management, with contract renewal under review and stakeholder alignment in progress 📂 Portfolio Samples 📌 Canva Management -(Jurisvet Pet Emergency Hospital) 🚀Helped launch and structure core admin workflows as a pioneering team member 🎒Managed early documentation, staff coordinate, and client intake processes 🔎 Played an integral role in shaping service standards and front-line support 🐾 Advocated for compassionate, efficient care in high-pressure emergency settings Skills Demonstrated Leadership in startup environments Compassionate client support Admin process creation Skills Highlights | Remote - Ready & Impact-Driven Calendar & Travel Management Seamless calendar syncing with executive priorities Email & Communication Professional email threads with zero info gaps Workflow & Tech Adaptability Client-Facing Support Compassionate client response under pressure Visual Branding & Polishing Branded visuals with clean font-color harmony Transcription & Detail Orientation Clean verbatim transcripts delivered with speed Thank You-