James Kuhlwilm

Hi! I’m a ClickUp and workflow specialist with a passion for building efficient, scalable systems that help businesses work smarter, not harder. I have over 8 years of experience working online with international clients, and I specialize in designing and optimizing workflows in ClickUp that save time, improve team collaboration, and increase productivity.

Whether you’re a small business owner looking to streamline your operations or a growing team in need of custom solutions, I’ll help you map out, automate, and implement processes tailored to your unique needs. I’ve worked with a range of businesses—from creative agencies and coaches to law firms and hospitality brands—creating systems that bring clarity and structure to their day-to-day operations.

I’m certified in ClickUp and have hands-on experience setting up everything from task management boards and SOP libraries to fully automated client onboarding workflows. My focus is on creating systems that are simple, user-friendly, and built to scale as your business grows. I can also train your team to use ClickUp effectively so they can get the most out of the platform.

In addition to workflow design, I’m multilingual (English, German, and Portuguese), which allows me to work seamlessly with international teams and global businesses. I hold an LLM (Master of Laws) from the University of Aberdeen and have a strong background in legal research, document management, and editing, which makes me well-suited for businesses in regulated industries or those dealing with complex documentation.

I also have a growing interest in large language models (LLMs), AI tools, and automation. I leverage AI to improve processes, whether that’s automating repetitive tasks, enhancing knowledge bases, or helping teams integrate AI into their workflows.

If you’re looking for someone who’s organized, proactive, and easy to work with—someone who can take the guesswork out of your processes and deliver efficient systems—you’re in the right place. I enjoy problem-solving and collaborating with business owners to create workflows that truly make a difference.

Let’s build something that works for you, not the other way around.