Jackline

Administrative Report Prepared by: Jackline Njeru Position: Accountant & Administrative Personnel Date: November 11, 2025 WEEKLY ADMINISTRATIVE REPORT Reporting Period: November 3–8, 2025 1. Overview This report provides a summary of administrative tasks and support activities carried out during the week. The focus was on improving document organization, supporting internal communication, and updating essential records. 2. Key Tasks Completed Task File & Document Management Email & Calendar Management Data Entry & Reporting Customer Communication Procurement Coordination Description Organized company folders on Google Drive and created subfolders for HR, Finance, and Operations. Managed 46 incoming emails, scheduled 5 meetings, and sent 3 follow-up reminders. Updated inventory and expense spreadsheets for the month. Responded to client inquiries and provided requested information within 24 hours. Collected supplier quotations and prepared a comparison sheet. Outcome Improved accessibility and document retrieval efficiency. All meetings were successfully attended on schedule. Reports ready for monthly review and audit. Improved client satisfaction and communication flow. Enabled cost-effective purchasing decisions. 3. Challenges Encountered   Slight delay in receiving updated stock lists from the logistics team. Minor inconsistencies found in the October expense entries, which were corrected after review. 4. Recommendations    Encourage timely data sharing between departments to improve workflow. Implement a shared task management tool (e.g., Trello or Asana) for better team visibility. Continue regular communication with suppliers to maintain pricing accuracy. 5. Plans for Next Week    Prepare December budget draft and submit for review. Update customer database and back up files. Create an internal communication guide for staff reference. Prepared by: Jackline Njeru Accountant & Administrative Personnel 📧-| ☎️ -