Ivy Mukami Maina

I help busy founders, executives, and teams stay focused on what matters most by taking the day-to-day operational load off their plates. My role is to be the person who sees what needs to get done, organizes it, and makes sure it’s executed — without you having to chase or repeat yourself. If you need someone to manage your calendar so every meeting is purposeful, your inbox so only high-priority messages reach you, or your projects so they move forward without bottlenecks — that’s where I step in. I thrive on bringing order to fast-moving environments, anticipating needs before they become urgent, and ensuring you always have the right information at the right time. I can coordinate travel (domestic or international), research options, and find the best value without compromising quality. I can manage meetings from start to finish — preparing agendas, scheduling across time zones, taking notes, and following up on action items. I’m skilled at creating systems that make your operations more efficient, whether that’s a shared task board in Notion or ClickUp, a detailed SOP for recurring processes, or a streamlined filing system in Google Drive. I’m comfortable working independently, staying productive in fully remote settings, and communicating clearly so you always know what’s in progress and what’s complete. I’m also tech-savvy and quick to learn new tools, including: Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive, Forms) • Microsoft Office Suite (Word, Excel, PowerPoint) • Canva (presentations, social media graphics, marketing materials) • Project & Task Management: Trello, Monday.com, ClickUp, Notion • Communication Tools: Slack, Zoom, Google Meet • CRM Systems: Salesforce, HubSpot • AI & Productivity Tools: ChatGPT, Otter.ai • File Sharing & Cloud Storage: Dropbox, Google Drive • Travel & Booking Platforms: Google Flights, Booking.com, Airbnb, Expedia. When you work with me, you get more than an assistant — you get a partner who is invested in your success. I’ll keep things moving, protect your time, and create clarity in the middle of complexity, so you can focus on strategy, growth, and decision-making.