Ivy Geolin

IVY M. GEOLIN Salawag, Dasmariñas, Cavite Philippines (Mob): - E-mail id:- Qualifications  Professional, reliable and results-oriented with 14 years functional and actual experiences in finance, administrative, HR and clerical services.  Proficient in reviewing accuracy in payable invoices, coding invoices with the correct general ledger codes.  Proven professional track record of ensuring that finances are accurate and up to date, and staff, vendors and suppliers are paid in a well-timed and suitable manner  Handle professionally in organizing payroll system  Graduated in BS Accountancy  Proficient in Microsoft Office products such as MS Word, MS Excel and others  Able to conduct training in work related in Accounts and Human Resources Employment History MULTIRATIONAL CORP. (handling AU account: Pancake Parlour, Melbourne) PBCom Tower, Ayala Ave., Makati, Philippines Position : February 2015 - present Accounts Payable Officer Roles and Responsibilities  Collaborate with suppliers and resolve all issues for portfolio.  Perform month end closing and audits for various accounts.  Monitor all invoices (using Navision to enter all the invoices) and accounting issues, resolve any escalated issues for same.  Collate and process all vendor invoices and resolve in issues on same.  Analyze processes, recommend improvements for same and manage all internal controls on documents.  Perform vendor payment reconciliation on a monthly basis and serve as subject matter expert for various account payable functions.  Handled the Payroll system (using Wage System)  Stocktakes Page 1 of 4 GServices Inc (GreenCo AU) ALPAP II Bldg.,Madrigal Business Park AyalaAlabang, Muntinlupa City Position : July 2014 – January 2015 Accounts Payable Analyst Roles and Responsibilities            Coordinated with various departments and maintain records for account payables and receivables. Collaborated with suppliers and resolve all issues for portfolio. Performed month end closing and audits for various accounts. Trained all AP employees and assist accounting teams on various projects. For AR, Perform weekly receipting of invoices through MYOB and Simpro. Performed weekly bank reconciliation. Monitor all invoices and accounting issues, resolve any escalated issues for same. Collated all vendor invoices and resolve in issues on same. Analyzed processes, recommend improvements for same and manage all internal controls on documents. Performed vendor payment reconciliation on a monthly basis and serve as subject matter expert for various account payable functions. Prepared reports for reconciliation and ledger accounts and submit it to accounts manager. Provided training to subordinates and analyze all key metrics and prepare appropriate documents for same. ELABRAM SYSTEMS INC Antel Corporate Center, Makati Position : March 2011 – September 2013 HR and Admin Executive Roles and Responsibilities Compensation and Benefits    Ensured compensation and benefits are in line with Company policies and updated Government Regulations Maintained human resources records by monitoring merit increases, tracking Annual and Sick Leaves. Oriented new employees by providing orientation information packets, reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs. Administrative Tasks       Oversees overall administration tasks (inventory, upkeep of office) handled Event coordinator (party, teambuilding, outing) Worked closely with functional managers to understand business needs and provide professional advice and services Supervised and monitor team to effectively handle daily tasks Attended project meeting to understand project issues and how to address them accordingly Attended to engineers’ concerns Page 2 of 4 - Cash Advance, Timesheet and Claims Logistic requirements such as car, accommodation and trip ticket booking Cost monitoring against budget Filing and organizing project documents Manages riggers and project subcontractor/vendor performance Monitors daily progress of team and subcon for report consolidation. Assists project Team Leader/Sr. RNO in consolidation of project accomplishment and provides input in the daily tracker Assists Team Leader/Senior Engineers regarding assignment and schedule of ESI engineers. Assist top management and the board on any assignment that may be assigned from time to time STREETDIRECTORY Taipan Place, Emerald Ave, Ortigas Center Pasig Position : June 2010 – March 2011 HR/Finance Supervisor Roles and Responsibilities  Oversees Finance and HR functions, such as policies and procedures formulation, recruitment, compensation and benefits, training and development, performance evaluations and employee relations.  Handled SD's payroll and remittance and reports of government mandated benefits.  Handled cash management  Prepared of full set of financial management reports monthly  Prepared operational budgets and plan operational cash flows.  Handled accounts payable and receivables  Managed general office administration, maintenance and corporate events  Worked closely with functional managers to understand business needs and provide professional advice and services  Supervised and monitor team to effectively handle daily tasks  Assisted top management and the board on any assignment that may be assigned from time to time UNITED PARCEL SERVICE (UPS Philippines) Insular Life Corporate Center Tower 2, Alabang Position : October 2004 – January 2008 Senior Accounting Assistant Roles and Responsibilities    Responsible in processing the monthly Import and Export Freight Collect General Ledger Inter- company Reconciliation Report for the countries (JP,AU,CN) to ensure the accuracy of balances shown in the General Ledger account. Determined the reasonableness of reconciling items Proposed journal adjustment to be considered in the country’s book and Worldwide Forwarding General Ledger account. Page 3 of 4       Prepared worksheet schedules prior to reconciliation such as Freight Collect Addition, Reversal, Amendment, Third Party Additions and Reversals and match it in the country Journal Vouchers and Billing Adjustments. Prepared bills/invoices for Australia and Hongkong. Downloaded daily billing adjustment requests, updating the web (since this is online requests) and maintaining upload file copy into our server. Australia cash on delivery processing and matching. Responsible in monthly Import and Export Freight Collect Shipment Reconciliation Report for Australia and Hong Kong. Audited each shipment appearing in the discrepancy reports to ensure that it was billed to the customers. Followed up and communicate with the country counterpart on some issues and queries. ZOOMAK RPC Inc Cityland 10 Tower 2 HV dela Costa St, Makati Position : April 2000 – June 2004 Accounting/HR Assistant Roles and Responsibilities  Prepared payroll  Adept in General Accounting  Preparation of cash position report  Prepares corporate checks for payments and expenses  Files corporate checks and vouchers  Bookkeeping  Prepares bank reconciliation  BIR transactions (AlphaList, Compensation, Expanded, VAT)  Handles all employees’ benefits and compensation  In charge of incoming/outgoing communication  Handles hiring of new employees and conducting interview  Timekeeping  Responsible in the preparation of Payroll, SSS, HDMF and Philhealth remittances  Coordinates meeting/appointment and other activities of the managers and supervisors Personal Details Age Birthdate Sex Marital Status : 36 years old : 16 March 1980 : Female : Married Tertiary Education 2001 BS in Accountancy Philippine Women’s University – Manila Page 4 of 4