Ivy Achieng

IVY ACHIENG ODUOR Contact: [Available upon request] |Email Address: Available upon request Professional Summary Certified Virtual/Executive Assistant (ALX Africa) and Project Management Professional (PMP) with over three years of experience providing high-level project coordination, administrative support, and virtual assistance. Skilled in managing complex workflows, stakeholder communication, and documentation across multiple projects. Adept in Microsoft Project, Google Workspace, Excel, PowerPoint, CRM tools, and data management systems. Recognized for attention to detail, process improvement, and problemsolving in remote and hybrid environments. Seeking remote or hybrid opportunities in project coordination, virtual assistance, and operations management. Core Competencies • • • • • • • • • • • • Virtual & Executive Assistance Project Planning & Coordination Research & Data Management Process Improvement & Documentation Procurement & Resource Management Risk & Quality Control Stakeholder & Client Engagement Administrative Support & Scheduling Microsoft Office Suite & Google Workspace CRM & Customer Support Tools (HubSpot, Zoho, Trello, Asana) Reporting, Tracking & Data Analysis Leadership, Team Collaboration & Communication Professional Experience Research Coordinator (Consultant) Africa Center for Health Systems and Gender Justice — 09/2025 – 12/2025 | Nairobi, Kenya (Remote) • • • • • Planned and managed project timelines, meetings, and milestones for a high-impact research initiative. Acted as liaison between the Principal Investigator, research team, and external partners, ensuring seamless communication. Compiled weekly reports summarizing research activities, progress updates, and risk assessments. Oversaw stakeholder engagement logistics, scheduling interviews and ensuring ethical compliance. Maintained confidentiality and data protection per Kenya’s Data Protection Act. Project Coordination Assistant PDG Studios Ltd — 02/2024 – 12/2024 | Kitisuru, Kenya • • • • Supported the coordination of multi-disciplinary construction projects, tracking deliverables and timelines. Created and distributed meeting minutes and follow-up reports to senior management. Monitored material usage and maintained inventory records, reducing project waste by over 10%. Compiled progress, cost, and risk reports for executive review. Project Administration Assistant Pinnah Developers — 01/2023 – 12/2023 | Kikuyu, Kenya • • • • Streamlined procurement and resource management through vendor negotiations and cost tracking. Developed an Excel-based inventory tracker, improving visibility of stock levels and delivery timelines. Maintained project documentation and facilitated communication between site engineers and management. Supported quality assurance and compliance checks. Intern Davenry Enterprises Ltd — 02/2021 – 12/2021 | Kisumu, Kenya • • • Assisted site engineers with documentation, reporting, and compliance monitoring. Recorded project data and prepared daily progress logs for management. Gained foundational experience in construction management and safety compliance. Education Virtual Assistant Programme, ALX Africa — 2025 Specialized in administrative support, data management, and customer service systems. Diploma in Project Management Kabete National Polytechnic — 2024 Kenya Certificate of Secondary Education Ng’iya Girls High School — 2018 Leadership & Volunteer Experience Treasurer & Coordinator, Sanitary Towel Donation Drive — Managed budgeting and logistics for distribution. Coordinator, Clothing Donation Drive — Led volunteer team and oversaw resource mobilization. Treasurer & First Aider, AIRES Football Club — Oversaw financial records and provided first aid during matches. References Available upon request.