Ivana Trifunovic

IVANA TRIFUNOVIC 1. PERSONAL DATA Date of birth: Place of birth/address: - Krusevac/Paracin, Serbia Phone number: +381 - E-mail: - 2. FORMAL EDUCATION The University of Philosophy in Nis Department of English Language and Literature Grammar School, Krusevac 1/5 Ivana Trifunovic_CV 3. WORK EXPERIENCE December 2016 – June 2017 Serbian Glass Factory, Paracin CEO Assistant for HR Acting independently as HR manager, and providing assistance to CEO in the area of HR. Responsibilities and assignments:       Ideal candidate selection and hiring Plan for rotation/replacement at key position Training plan Processing of suggestions for promotion Salary categorization Cooperation with relevant local authorities concerning benefits when hiring March 2014 – December 2016 Serbian Glass Factory, Paracin Assistant to CEO; Assistant Project Manager Acting as the Assistant to CEO, provides high-level administrative support as a link between CEO and Executive Board of Directors, and CEO and Supervisory Board. Conducts research, collects information, and performs clerical functions such as preparing correspondence, receiving visitors, scheduling meetings, handling minutes of meetings including action and decision logs follow up. Responsibilities and assignments:            Provides organizational and executive assistance Manages CEO's schedule and appointments Handles incoming calls and correspondence and responds independently when required Reviews selected documents that come to the Office of the CEO and makes recommendations for action On behalf of CEO, acts as their liason for internal and external communication with public institutions such as municipality authorities, the Ministry of Trade, Privatisation Agency, etc. in order to ensure smooth and efficient communication flow Assists in presentations and other reports and documents as needed Assists in planning and organizing visits of selected visitors Assist in creating and maintaining of database and spreadsheet files Provides follow-up of progress of directives and projects managed by the CEO Assists in creating, and filing of corporate documents, including correspondence with relevant authorities Performs general office duties such as ordering supplies Acting as the Assistant Project Manager, provides full administrative support to the project team in charge of the rehabilitation of the entire tableware glass line; approx forecast 20 mio EUR. 2/4 Ivana Trifunovic_CV Responsibilities and assignments:        Assists in project definition Assists in assigning of team members' roles and responsibilities Assists in project planning - forecast, time schedule Organizes weekly project team meetings, handles minutes of meeting, and action log follow up Prepares project status reports Assists bidding process; collecting of quotations Assists contract management May 2009 – March 2014 Independent Translator/Interpreteur (Owner of Translation Agency) Translation and proof reading of different types of documents from English to Serbian and vice versa. Responsibilities and assignments:  Translation/proof reading of various documents: o o o o o Technical documentation – Occupational Health and Safety (OHS), ISO standards, ecology, civil construction, mechanical engineering, electrical engineering; tender documents and contracts. IT blueprint documentation, SAP /EBM user manuals, etc. Finance and law – presentations, reports, contracts, etc. Manuals – medicine, technical engineering, IT, health, pharmacy, nutrition, etc. Literary work, popular psychology – couching, religion, spirituality, etc. September 2008 – April 2009 Holcim (Srbija) a.d. SAP administrator, PS/IM module Fully in charge of the SAP Project System / Investment Management (PS/IM) module implementation. Acting as a member of the international team, and as a local single point of contact in charge of CAPEX projects and transferring of the CAPEX business processes into SAP. Responsibilities and assignments:       Defines the project and legal requirements ensuring their compliance with the corporate regional and EMEA requirements (SMART and PMA methodology) Defines the project risk path Defines the roles and assigns the authorizations Participates meetings with the local, the regional and the EMEA corporate teams (Serbia-Bulgaria-Spain) Prepares periodical status reports Prepares the blueprint document 3/4 Ivana Trifunovic_CV          Prepares training material and trains the local end users Maintains the PS/IM module as per the corporate sustainability policy Creates the Investment Cycle – input of all relevant data in accordance with the regional standards (valid for Eastern Europe) Creates Requests for Project Approvals and their close follow up Creates projects in SAP system and ensures their timely updating Follows up and updates the budget Creates monthly reports Creates Purchasing requests Follows up the Purchasing request validation process September 2002 – September 2008 Holcim (Srbija) a.d. Assistant to CAPEX Manager Project Management Approach Local Leader Acting as a member of a project team in charge of rehabilitation of the local cement plant from the first phase of the plant's being obtained by the leading, international cement producer. Providing full administrative support to CAPEX manager and project team. Acting independently as a project manager of several corporate projects, all of them targeted towards making local CAPEX business process compliant with corporate requirements. Responsibilities and assignments:           Supports CAPEX manager in major projects, some of them being fuel conversion project, filter replacement, pipeline relocation, etc. Assists in project definition Provides assistance throughout a process of tender preparation, tender evaluation and contract management. Provides assistance in purchasing and preparation of documentation for custom clearance of foreign supplies in relation to capital expenditures projects; coordination with local customs authorities and forwarding agencies. Assists in obtaining of local building permits Organizes meetings with the team and suppliers, both local and international Handles action logs including follow up of CAPEX manager directives Prepares and distributes monthly cost reports (BU/forecast), and progress reports to the Steering group (Head office, Switzerland) Acts as a Project Manager of "Project Management Approach" (PMA), the corporate methodology for managing projects developed based on PMI principles. After induction training (Switzerland), and train-the-trainer (Serbia), organizes end user training. Throughout the process, acts as a facilitator to Project Managers in order to ensure proper project definition and planning, as well as transparent communication between a project client and project manager and the team. Acts as a Project Manager of the regional project "Solve", the initiative whose goal is efficient and effective problem solving. The key principles being root cause analysis and risk assessment. 4/4 Ivana Trifunovic_CV 4. TRAININGS, COURSES, PROJECTS  2002, Advanced MS Office training  2004, PMA (Project Management Approach) in Holderbank, Switzerland – project management methodology . PMA Train the Trainer at Holcim (Srbija) - a local team leader reponsible for implementation of the tool within Holcim (Srbija)  2006, Solve project training in Arad, Romania – a systematic approach for problem solving – a Local team leader reponsible for implementation of the tool in Holcim (Srbija)  2006, SAP PS/IM module Madrid, Spain – a Sigle Point of Contact and key user reponsible for PS/IM module (projects and investment cycle) implementation and maintenance within SAP system in Holcim (Srbija). SKILLS, INERESTS AND PERSONAL CHARACTERISTICS           Excellent written and spoken English, including translation and interpretation (simultaneously and written). Excellent PC skills (MS Office, Internet, SAP). Excellent organization and communication skills. A team player, but also capable of working independently. Capable of decision making, taking initiative and responsibility. Consistent and honest. Integrity. Flexible and ready to work overtime, and under pressure in order to meet tight deadlines. Supports healthy living. A non smoker. OHS and environmental awareness. Married and a mother of a 8 yr boy. Active driver (category B) 5/4 Ivana Trifunovic_CV