Isobelle Sebastian

ISOBELITA JANET E. SEBASTIAN Key Qualifications: Over 14 years of office work experience of various tasks involving procurement, secretarial, administrative and human resources duties, organizing, leading directing, coordinating and supervision of self-managing teams. Preparing correspondences, receiving documents, fax operation, typing letters, site instruction, memos and answering telephone calls, attending visitors and maintain filing system. Professional attitude/behavior/ ethics, managing conflicts, culture sensitivity, selecting appropriate roles in varied situations; interpersonal and client relations; negotiation, motivating; understanding of the impact of politics, economics, society, technology, legal and environment to an organization. Listening and interviewing techniques at effective information gathering; public speaking; technical writing; preparation of business correspondence; executive summary reports and presentations; taking and preparing minutes of executive and non-executive meetings. In technical skills awareness of policies, organizational, management system, methods, and procedures assessment, analysis, development, implementation, measurement and improvement, time and stress, project management. Activities also include caregiving and physical therapy to patients needing recovery from ailments. Education and Professional Qualifications:    Bachelor of Science in Computer Science Saint Louis University, Tuguegarao City, Philippines – March 1994 Bachelor of Science in Physical Therapy Saint Paul University, Tuguegarao City, Philippines – March 2002 Caregiver Asian Institute of Health Care, Philippine Surgeon – July 2004 Computer Skills:         Operating System (Windows and macOS) Office Suites (Microsoft Office, G Suite) Presentation Software (PowerPoint, Keynote) Spreadsheet Software (Excel, Google Sheets) Accounting Software (QuickBooks, FreshBooks, Xero) Social Media (Twitter, Facebook, Instagram, LinkedIn) Communication and Collaboration Tools (Skype, Slack, Proofhub) Data Visualization Professional Experiences: Nov. 2017 – Jan. 2019 PHYSIOTHERAPIST / CAREGIVER The Physiotherapy Center and Home Care Road 3314, Block 333 Um Al Hassam Kingdom of Bahrain – Arabian Gulf Responsibilities: Caregivers have the important role of helping people with a multitude of tasks. Being able to communicate well with each person to whom you provide care is critical for ensuring that they get the care that they need. As a caregiver be sure to find out whether there are any special communication needs for each of your patients. Professionalism should be a top priority as you strive to provide great communication with each and every one of them.         Preparing a care plan that addresses your patient’s strengths and weaknesses are necessary to create when you begin your caregiving journey. Asses Medical needs, meet with a doctor who can assess your patient and create a medical care plan so that you can provide medical assistance at home. Monitor the medications of your patients according to their medical care plan. Provided personal hygiene (Dressing, bathing, grooming, feeding, and toileting) Assisted clients with activities of daily living and provided fun companionship Transferred and lifted patients if needed and make them comfortable. Escorted at doctor appointments, social interaction, and activities. Carried out grocery shopping, errands. 1/4 May 2014 – Aug. 2017 PROCUREMENT OFFICER BK GULF LLC Jebel Ali Dubai, United Arab Emirates Responsibilities:  Ensure competent quality of all regular purchasing duties and administrative works.  Complete updated purchasing records/data and pricing in the system.  Prepare reports and summarize data including sales report and book value.  Schedule store visits and conduct competitor survey.  Execution and monitoring of all regular purchasing duties.  Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.  Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.  Support relevant departments with quotations for the purpose of tenders.  Coordinate with suppliers to ensure on-time delivery.  Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.  Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.  Negotiate for best-purchasing package (in terms of quality, price, term, delivery, and service) with suppliers and sub-contractors assigned.  Purchase and issue order in accordance to specification.  Assist in managing and following up overseas orders.  Plan and manage inventory levels of materials or products.  Source for new parts, suppliers or sub-contractors when the need arises.  Monitor and co-ordinate deliveries of items between suppliers (local and overseas).  Keep informed of current developments in the field of purchasing, prices, market conditions, and new products.  Maintain a bidders’ list, vendors’ files, and such other records as are needed for the efficient operation of the purchasing function.  Prepare reports and summarize data including sales report and book value.  Also preparing bid tabs, comparison, local purchase order, GRN posting updates. Projects: 1. Dubai International Airport Concourse-4 – Dubai UAE 2. Dubai Mall – Dubai, UAE 3. Opera House – Dubai, UAE 4. Madinat Jumeirah Beach Resort – Dubai, UAE Apr. 2012 – Apr. 2014            HUMAN RESOURCES COORDINATOR BK GULF LLC Jebel Ali Dubai, United Arab Emirates Checks Manpower Staff Requirements issued and received from various Head Department. Communicate with Recruitment Agencies and initiate recruitment process such as preparation of Advertisement of Staff required, Letter Offer and Contract Agreement. Prepare Manpower Recruitment Advertisement to be posted in Newspapers which will be handled by Accredited Recruitment Agencies. Received curriculum vitaè from various sources should be preliminarily evaluated using the approved Applicant Evaluation Sheet and submit the evaluation form to Executive Managers for review and approval. Evaluate applicant’s curriculum vitaè and get approvals from the concerned Heads. Prepare Letter Offer (LO) to potential applicant and get the applicant’s acceptance, scanned signed LO and send through e-mail for a newly hired employee for his/her acceptance. Coordinate with Administrative Department for Visa sourcing and processing and plane ticket. Attend to Executive Manager’s needs for recruitment and other human resources relative matters when needed. For local hiring, evaluates applicant’s curriculum vitaè and get approval from concerned Heads, administer examinations, scanned and submit documents to main office for review and approval. Prepare and issue Appointment Letter, Evaluations for employees. Attends and may conduct staff meetings, Management Committee meetings, Coordination meeting and other special meetings as required. Aug. 2010 – Mar. 2012 HUMAN RESOURCES COORDINATOR QATAR CONSULTING ENGINEERING GROUP, (CEG) Makati City, Philippines (Qatar Branch Office) Responsibilities:  Review and check if there are Manpower Staff Requirements issued and received from various Head Department (HoD) either Pre or Post Contract including Heads.  Communicate with Recruitment Agencies and initiate recruitment processes such as preparation of Advertisement of Staff required Letter Offer and Contract Agreement. 2/4                        Prepare Manpower Recruitment Advertisement to be posted in Newspapers which will be handled by Accredited Recruitment Agencies. Check daily e-mails from various accredited Manpower Recruitment Agencies. Print copies of e-mailed letters, curriculum vitaè, samples of works, and others that will serve as a personnel file of a newly recruited applicant. Received curriculum vitaè from various sources should be preliminarily evaluated using the approved Applicant Evaluation Sheet and submit the evaluation form to Executive Managers for review and approval. Evaluate applicant’s curriculum vitaè and get approvals from the concerned Heads. Prepare Letter Offer (LO) to potential applicant and get the applicant’s acceptance, scanned signed LO and send through e-mail for newly hired employees for his/her acceptance. Coordinate with Administrative Department for Visa sourcing and processing and plane ticket. Brief orientation to the new employee in terms of his conditions of contract, work environment, Code of Ethics, country regulations, his/her duties and responsibilities including preparation of accommodation and personal needs. A newly hired employee should be advised to bring all original certificates, training, diplomas and other important documents needed prior to his/her departure for application requirements of resident permit. Proper coordination with the Administrative Department for newly hired employees is being made to prepare and ready for the accommodation. Filing of documents such as e-mailed letters, letters, internal memos, curriculum vitaè, and other incoming/outgoing correspondence. Attend to Executive Manager’s needs for recruitment and other human resources relative matters when needed. Prepare and update Recruitment Status. For local hiring, evaluates applicant’s curriculum vitaè and get approval from concerned Heads, administer examinations, scanned and submit documents to main office for review and approval. Prepare and issue Appointment Letter, Evaluations for employees. Check and monitor all employees with regard to their attendance. Prepare and monitor strict compliance to all employees' Daily Time Records, Timesheets, Daily Log, Man-hours Expenditures and Work Plan for various projects to ensure proper and timely completion of the project. Prepare and issue corresponding memorandum for employee’s tardiness and job abandonment, etc. Monitor the Status of Employee’s Leave Credits. Attends and may conduct staff meetings, Management Committee meetings, Coordination meeting and other special meetings as required. Prepares and issues meeting minutes, when his presence is required in a meeting. Produces documents of files for all updates gathered, updated or drafted for daily, weekly and monthly compilation. It also prepares Mandatories such as SSS; Phil Health; Pag-Ibig Fund for Employees. Document Controller. Other tasks that may be assigned from time to time. Jul. 2007 – Jul. 2010 HUMAN RESOURCES OFFICER / ADMINISTRATIVE OFFICER / SPECS ENCODER CONSULTING ENGINEERING GROUP (CEG), Doha, State of Qatar Responsibilities:  Review, interprets, prepare, edit, and encode specifications and drawings from various projects and disciplines such as Architectural specs, Structural specs, Electrical, Plumbing, HVAC, Landscaping, and others.  Attend coordination meetings if necessary.  All secretarial and administrative works such as preparing correspondences, filling, typing, encoding letters, reports, memos, data, etc.  Receiving documents, fax operations, letters, site instructions, memos, answering telephone calls, and attending to visitors.  Produces documents of files for all updates gathered, updated or drafted for daily, weekly and monthly compilation.  Document Controller. Maintain filing system, etc. Oct. 2005 – Jul. 2007 ADMINISTRATIVE ASSISTANT DESIGN COORDINATES INC. ITC Building, Sen. Gil Puyat Ave., Makati City, Philippines Projects: One Serendra Phase 2B (Sections D & E) This project –District 1 (Sections D& E) formerly known as YODA RBG phase 2B concept, now known as "One Serendra Phase 2B is a take-off from Serendra Section A, a high-end residential component of the development envisioned by Ayala land, Inc., and the Residential Buildings Group (RBG), now called Ayala Land Premier Residential Buildings Group (ALP-RB), within the Fort Bonifacio Global City (FBGC) in Taguig City. The project is integrated in the area technically termed as "Lot B", which is 1-2 hectares in size and earmarked for a mixed-use type development with residential use as the dominant land use. The area has relatively flat terrain and sloping towards the southwestern portion. One Serendra Phase 1 (Sections A) Phase 1 project which is a mixed-used type development with residential use as the dominant land use and with commercial rental spaces. The project is a high-end residential unit with 7 medium-rise towers of about 6-9 storeys. 1 lever of below-grade parking and 3/4 2 levels commercial/retail spaces at the ground and 2nd floors and shall be built on lot b. Station East Square, Fort Bonifacio Global City, Taguig, Philippines. Responsibilities:  Handles the overall document control of the project, including encoding of letters, transmittals, memos, facsimiles, minutes of meeting and other related documents, including project updates.  Encodes memos/correspondences prepared by Construction Project Engineer and or Architect.  Encodes information regarding quality updates and project schedule for the monthly project updates.  Inform owners, contractors, suppliers, designers, consultants, and the CPM team regarding meetings.  Handles preparation of claims for a change order, including the preparation of quantity and cost estimates to ensure timely resolution, approval, and execution of these claims.  Handles progress billing of contractors and nominated sub-contractors and owner's supplied materials.  Handles monthly project update for owners.  Prepare work authorization order and Project Manager's Instruction.  Coordinates with the Construction Project Manager for needed signatures  Coordinates project to make sure that all required activities are properly, timely implemented and consequently prepares required reports and documentation.  Assist in the overall administration of documents and information required in the proper management of the Project.  Other tasks that may be assigned from time to time. Jan. 2003 – May 2005 CAREGIVER / NURSING AIDE NURSING HOME Fairview, Quezon City, Philippines Responsibilities:  Handled patients who were paralyzed  Elderly patients who are linked to aging, such as diminished visual acuity, hearing loss, forgetfulness, the common need for multiple therapies and various socioeconomic factors-combines to make compliance a special problem.  Review the patient's medication regimen; also explain who he/she should take its medication.  Offers wisdom and practical guidelines to help the elderly understand, control and creativity channel of their emotions, especially feelings of anxiety, depressions, fear or anger-yet these facts are very crucial to the elderly.  Occupied bed making and bed shampoo.  Administer drugs of patients. Mar. 2002 – Dec. 2002 PHYSICAL THERAPIST - Assistant OUR LADY OF FATIMA HOSPITAL Mc Arthur H-way, Valenzuela City, Philippines Responsibilities:  Handled patients who suffered from a stroke in the hospital. Trainings/Seminars                Conference on Employees’ Program Addressing the Global Crisis – Ermita, Manila - 2009 ISO- Awareness, Quality Procedures and Work Instructions – Makati City, Philippines – 2005 Telephone Etiquette – Makati City, Philippines - 2005 Access Professional Nursing care for elderly – Nursing care center, Quezon City, Philippines – 2003 Basic Life Support (Adult CPR) – Philippine College of Surgeon – 2003 Basic Life Support (standard), Philippine College of Surgeon – 2003 POA Annual Convention- Philippine Orthopedic Association, Westin Philippine Plaza Hotel – 2002 PCS Annual Clinical Congress, Philippine International Convention Center-Philippine College of Surgeons – 2001 PCEMAC Case Presentation on Emergency Medicine – Philippine College on Emergency Medicine, Makati Medical Center - 2001 PSE Annual Convention, Philippine Society of Echocardiography, Philippine Heart Center – 2000 Socio-Economic Program for the Needy – Tuguegarao, City, Philippines – 1999 Volunteer Medical Assistance – Cainta, Rizal – 1999 First Aide Training – Saint Paul University – 1998 Basic Life Support – Saint Paul University – 1998 Basic Programming for Advance Technology – Saint Louis University – 1991 4/4