Ira Kamil R. Guerrero

IRA KAMIL GUERRERO VIRTUAL ASSISTANT -- Bakakeng Central, Baguio City, 2600 WORK EXPERIENCE EXECUTIVE ASSISTANT Wingman - Housemark / Queensland / June 2024-Present Coordinate and manage executives' calendars, including scheduling appointments, meetings, and conferences. Prepare and organize necessary materials for meetings and events, including PROFILE agendas, reports, and presentations. Over 6 years in facilities, Screen and direct phone calls and emails, promptly responding to inquiries admin & procurement, plus 3 years in real estate as a virtual assistant. Expertise in management, interpersonal skills, and quality work. I'm poised to exceed expectations and drive success! SKILLS Administrative Tasks Customer Service Appointment Setting Marketing and forwarding messages as appropriate. Handle and prioritize all correspondence and confidential information, ensuring timely and accurate responses. Assist executives in preparing and reviewing documents, reports, and presentations. Act as a liaison between the executive team and other departments, ensuring effective communication and collaboration. LISTING COORDINATOR Cyberbacker - QHT / New York City / May 2021-May 2024 Enter listings into Multiple Listing Service (MLS) & other listing sites Manages showing service for agent inquiries & reporting Makes necessary changes to active listings on MLS (e.g., status changes, price adjustments, updates to remarks, property descriptions, etc.) Follow up with all agents after private viewings/open houses to request feedback Attention to Details Sends weekly & monthly activity reports to seller clients, detailing listing Strategic Thinking activity (views, saves, inquiries, etc.) and market activity (new listings in price Business Development range, new price changes, number of active listings in price range) Posts all new listings, open houses and price adjustments to various social media sites, including Facebook, Instagram, Threads, Twitter, LinkedIn, and Google Business, utilizing appropriate hashtags Coordinates & arranges open houses/showings with the team and outside agents Monitors listings status and expiration and reports to the listing agent on a timely manner Manages the team's email, and direct number for inquiries Completes listing checklists (e.g., status changes, price adjustments) Makes necessary adjustments to checklists for a better system Creates SEO pages on team website Prepares the deal sheet for listings with accepted offer LANGUAGES PROCUREMENT SPECIALIST English Transcom Worldwide Phils., Inc / Mandaluyong City / June 2018- Tagalog May 2021 Monitors the timely delivery of goods after placement of order. Responds to inquiries regarding requisition, purchase order, contract and TOOLS pricing information. Ensures that the goods purchased are to specification. Microsoft Receives and processes invoices from the receipt date to the release of check Google Workspace payment. Checks if Goods Receipt was performed correctly before payment Canva Dropbox Dotloop Docusign Loom Slack Zoom Follow Up Boss Command MLS StreetEasy processing. Verifies invoices (steps taken by the Invoice Analyst in approving, denying and escalating invoice submitted by the vendor for payment).Generates accrual, monitoring and submission of expense reports. Reviews and manages contracts, in coordination with the Legal Department. Processes vendor accreditation and performance evaluation assessment. Reminds system postings to end-users and consolidates monthly reports and budget forecasts. Perform other tasks related to work as required by the immediate manager. ADMINISTRATIVE & FACILITIES SPECIALIST Zillow Transworld Systems, Inc / Quezon City / October 2015-April 2018 ShowingTime Administrative and Facilities Manages company assets. Attends to inquiries through phone calls, emails, or personal discussions. Organizes and schedules meetings and appointments. Provides general support to visitors. Manages supplies by maintaining an inventory and expediting orders, as necessary. Carry out administrative duties such as filing, typing, copying, binding, and scanning, among others. Prepares the badges, locker assignments, and headsets of new hires. Handles Petty Cash Fund. Performs preventive maintenance requirements of company equipment for inventory, maintenance, evaluation, and service coordination. Follows safety practices and recognizes hazards. Manages the key control system which includes maintaining the key log system and key cabinet. Performs daily walk-throughs. Attends fire and earthquake safety seminars. Procurement Canvasses for the future vendors. Manages the existing vendors and contractors. Reviews planned orders. Transmits and prioritizes approved purchase orders and supports documents to suppliers. Processes purchase requisition orders. Invites, assesses and awards/recommends supplier tenders, bids, quotations and proposals. Establishes and negotiates contract terms and conditions, and maintain supplier relationship. Updates purchasing records, reports and price lists. Prepares PO for US. SKIPTRACING AGENT Transworld Systems, Inc / Quezon City / April 2012-October 2015 Ensures all skip trace efforts are performed promptly. Researches and obtains information regarding the locations of consumers through the use of different business research platforms, credit bureau reports, loan applications, previous Collection Team comments, and all other resources available. Interviews, calls, or write former neighbors, stores, friends, relatives, and former employers to elicit information on the whereabouts of skips. Maintains accurate information on the system. Follows up on each lead and prepares a report of investigation to the creditor. Traces individuals to serve legal documents. Knowledge, understanding, and compliance with all applicable Federal, State, and Local Laws and regulations that regulate the collection industry. EDUCATION Bachelor of Tourism Mary the Queen College of Science and Technology-