Heena Khan

 Hena Khan Mob: - E-Mail:-Summary of Skills Executive Administrative Support: Serve as Liaison to CEO,Director, administer logistical planning and scheduling, manage group calendars, US IT Recruitment, Screening resumes, Boolean search, Visa Processing, requisition & procurement, coordination of corporate international travel/ itinerary, Board Room, conference and special events preparation, providing on-call availability for support after hours. Data Management: Proficient skills in Outlook, Word, Excel, PDF, Share Point, & PowerPoint Presentations. Sales force, share point, Egencia/Concur, SAP/Ariba, Quick Books. Data research, maintain confidential files and records, digitize files for archive, email filtering, maintain staff time cards/ PTO requests, Payroll, database management, prepare/proof/edit correspondence, invitations, memos and reports for distribution, meeting minutes, legal transcription. MBA from AIMA, INDIA Have excellent leadership and managerial skills. Excellent English language verbal and written communication skills, Strong organizational skills, attention to detail, and ability to work under tight deadlines An experienced professional seeking a responsible position that will use my diversified experience and knowledge and also provide me the financial stability. Last Organization Brickwork India(Zoetis Inc.) Business Support Executive as Executive cum Admin Assistant (09June2014 – 20 dec2016) Provide high level secretarial and administrative support to Director and management team (8-9 members) of a well-known Pharma company in USA. Calendar Management,Booking flights, trains & performing travel management task. Maintain applications database with live jobs and applications. Sourcing Jobs, Web search from various Job Portals i.e. Naukri, Monster, Ineed, Linkden etc. Recruitment, sourcing and profile analysis VISA processing and Embassy co-ordination.  Creating & managing Excel, PPT, Consolidated and Google analytic reports for presentation of companies Directors. Organization of all travel arrangements & hotel arrangements of team. Manage schedule Booking Flight Tickets and an accommodation for the employees. Monthly Travel & Expense report. Distributing Memos/Office Communications and Taking Dictation. Raising PO and Making I cards. Resolves vendor’s queries. Direct Client interaction & management. Last Organization Aditya Birla Minacs Sr Process Associate - as Admin Assistant (17Oct 11….23Feb2013) Manage schedules, Travels bookings, hotel bookings and itineraries. Monthly Travel & Expense report. Posting jobs on various job boards, Post open positions, Profile screening, search for candidates and shortlist resume full Life Cycle of Recruitment (screening resumes, interviewing, technical queries & interviews, closing of candidates and responsibilities till joining of candidates.) Manage Calendar, Scheduling Meetings, event coordination and Prepare MOM’s. Prepare PPT Report and any adhoc reports Raising PO, vendor management, procurement for office supplies and Making I cards for visitors. Visa processing for US . MIS Reporting and sales reporting. Preparing Spreadsheets and Charts PPT presentation. Last Organization HewlettPackard Process Associate (03Nov 10….. 08Aug 2011) Posts customer payments by recording cash, checks, and credit card transactions. Create invoices for internal use only. Prepared documents for account payable. Create an invoice and generate a sales receipt.  Handled the processing, distribution, accuracy verification and maintenance of invoices, interfacing extensively with a nationwide network of vendors and suppliers.   Oversee daily cash flow. Perform account receivables collections (call past due customers for payment, resolve customer problems with the sales department and keep management informed of collection problems). Last Organization OcwenFinancialSolutions Process Associate (31 Jan 2008 --17 July 2009) A committed professional in “Ocwen Financial Solutions’’ with around ‘1 year 6 months’ experience in the area of Loan servicing, Accounts payable, Reconcilation, analysis of Income & expenses.  Expertise in account Management to include accounts receivable/payable. Requisition of PO’s and sending for approval. Maintaining vendor files and maintaining the same Assists auditors for the purpose of providing support and documentation on internal processes for accounts payable and receivable. Working on the enquiries of vendors and providing them with necessary details Managed the internal and external mail functions Provided telephone support. Reviews Income documents and do manual calculation to income to come out with the calculation of income are matching or not. MAJOR ACCOMPLISHMENTS Awarded “Certificate of Merit” twice for outstanding performance and contribution as an Associate. Has been put in fast track career mode, an Ocwen initiative to groom potential Finance Associate. Timely delivery of quality reports to clients, meeting the requirements of the business, clients and finance with utmost care and confidence. Imparting training to the newcomers in various applications involved with the development of the report. ACHIEVEMENTS Secured marks 75% in MBA Won Awards in prestigious Management fest during MBA. Active member of sports committee. Awarded a GPA of perfect “3.2” by All India Management Association for Management Research Project. EDUCATION AIMA (IBMT), Bangalore CGPA: 3.2/4.5 MBA (Finance) Aligarh Muslim University (AMU) Completed Bachelor in Science (B.Sc. Honors) St. Thomas Inter College, UP, India Completed UP Board H.S.C. & S.S.C. TECHNICAL SKILLS Worked on SAP & SAP Ariba Knowing Office Package : Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint and Microsoft Outlook Express. SQL Knowing Operating Systems: Windows 2010, Windows2007, Windows Vista and Mac OS x. PERSONAL DETAILS Languages : English, Hindi, Arabic, Urdu Passport : Available on request