Hashiya Amoo Shereef
• Email-
Executive Secretary
• Phone:
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• Address
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Doha Qatar
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• Date of birth
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• Nationality
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Indian
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• Driving License
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Qatar
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• Link
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linkedin.com/in/hashiyaamoosher
eeff
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Language
Currently working with AIRBUS GROUP as Executive Secretary.
10 years’ experience in Qatar & UAE in HR/office Administration.
Can work under pressure & meet deadlines.
Well organized, systems oriented & have a strong attention to details.
Efficient, smart, reliable and hardworking.
Faultless maintenance of reminders and follow-up systems.
Positive attitude, attention to detail with excellent organizational skills
Adherence to deadlines without sacrificing quality of output.
Prioritization of work and perfect time management.
Expert in interdepartmental liaison and coordination.
Excellent leadership qualities
Post Graduate in English Language & Literature
Proficient in all MS Office applications
Have excellent communication both spoken & written skills in English and
Arabic
English:
Arabic:
Experience
Hindi:
Admin Coordinator
Airbus Helicopters, Doha
September 2014 – Present
Malayalam (Native):
Skills
Problem-Solving Teamwork
MS Office
Records management
Communication
Calendar management and
scheduling
Travel Arragment
• Responsible for team administrative tasks.
• Responsible for Travel arrangements and hotel booking for Guest and
Staff arriving from Airbus Head office
• Coordinate Daily calendars of Senior Manager
• Handling the Airbus Outlook system and Archiving outlook mail on
daily basis
• Manage Airbus data along with documentation and managing the
digital storage of Archived outlook
• Preparing daily report for Airline activity and submitting to Airbus
management on monthly basis
• Handling all the PRO works related staffs and guest (Renewal of visa ,
Labor cards, Airport pass and Exit permit)
• Coordinate with Qatar Airways and obtain official document related to
Visa and Airport passes.
• Responsible for preparing the monthly staff Duty Roster
• Co-ordinate with Qatar Airways for arranging meetings and
conference room
• Accountable for Office Supply Inventory
• Co-ordinate with Qatar Airways IT team and facilitating Airbus team in
resolving IT related issues
Clerical Support HR /Admin Coordinator
Ali Bin Ali International Agencies/Prime Consumer Products
October 2011 to August 2014
Reporting to General Manager and carry out all duties and responsibilities as requested by GM.
Dealing with all HR requirements of the department including Recruitment, Leave requests,
Promotions, Resignation, Termination, Change of Status, Exit permits etc.
Responsible for all Administrative tasks.
Arranging meetings and events as when required.
Co-ordinate with all Division Managers to facilitate a smooth functioning of the department.
Co-ordinate all Business trips for staffs with respect to flight and hotel reservations, ticket
bookings, visa arrangements.
Preparing probationary report.
Ensure Medical Insurance card availability of staffs and prepare Medical Reimbursement.
Responsible for Company letters/Passports & Exit/Special Allowance request.
Responsible for Business card as per employee request.
Accountable for Personal folders of employees.
Sending request for IT related issues
Co-ordinate with fleet coordinator in getting the Vehicle registration and Vehicle maintenance
Issuance of L.P.O
Coordinate with staffs regarding staff accommodation and their transportation.
Perform a variety of clerical duties like typing memos, correspondence, reports and other
documents as assigned.
Perform responsibilities of preparing and maintaining meeting diary, electronically as well as
manually.
Maintain office supply inventories.
Coordinate maintenance of office equipment
Admin/Secretary
Hamad Pharmacy Group, Dubai, UAE
1 year and 6 Months
Maintain and control confidential files and records.
Worked as Audit Team Member.
Updated policies and procedures manuals.
Provide support to Pharmacy managers.
Help company in liquidating Expiry medicines by maintaining good relationship with other
Pharmacy groups.
Directly report to the Management & coordinate with all departments.
Screen telephone and personal callers.
Make and record appointments.
File correspondence and other records.
Receive and process incoming and outgoing mails.
Do business correspondence on behalf of the organization.
Prepare various formats & reports for different requirements.
Store and retrieve data on computers.
Prepare agendas / programs for meetings.
Organize business itineraries travel arrangements & hotel bookings.
Organize conferences, meetings and social functions.
Education
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Master’s in Business Administration (MBA) in HR, Bharathiar University, India(Ongoing)
Bachelor in English Language & Literature (BA), Calicut University, India
Computerized Reservation System, School of Airline & Travel Management, India
Reference
Reference will be provided upon request.
Declaration
All the details furnished above are true to the best of my knowledge and belief. I request you to kindly
intimate the good opportunities as and when they come.
