Hamidullah Hamidi

Hamidullah Hamidi Address: 4th district, Kabul, Afghanistan Phone: - - Email:- Experience Finance Manager From May 2022 to Dec 31st 2022 IPSO- German (International Psychosocial Organization– Kabul • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Oversee the budget implementation and monitor the expenditure against the budget to control the over under expenditures of the projects. Project data preparation in WINPACCS Accounting and WINPACCS Cost control Preparing draft of salary scale and implementing it after its approval Supervise directly four (3) Finance Officers and supervisor one (2) Finance Assistant Oversee and supervise the work of 12 Provincial Subcontracts and Finance Teams and one finance specialist and one assistant in Kabul in identifying local vendors and suppliers Preparing liquidity based on probable expenses and sending fund request to HQ Checking the supportive documents of vouchers and clearance with logistic for Daily posting and full back ups by using the software WINPACCS accounting in the project offices of IPSO in Afghanistan Ensure that the acquisition of goods and services is in accordance with the donor’s regulations Booking of vouchers in WINPACCS Accounting and doing cash count Preparing, Checking and processing staff Payroll along with Per diems Providing invoice & signed payrolls copies to Finance head and submit of the tax sheets & overviews Cross checking of bookings, whether they are booked correctly and on exact budget line Doing Cash and Bank reconciliation EOP and reporting to Management and Ipso Germany Scanning of all financial documents of the relevant project Financial data provision for MoEc Data Entry & Follow up of Reports (Online) Reporting to Ministry of Finance and Ensure adherence to tax regulations and payments in Afghanistan Responsible for preparing and carrying out the local financial audits Assist head of Finance & operation in the Financial Planning, Managing, Controlling and Reporting. Maintain an appropriate control over the cashbook, received amounts and expenses records and regularly check of the physical cash balance against the book balance. Withdrawing of cash from IPSO’s bank accounts. Make and submit the monthly and final financial report to donor organization. Month end closing and preparing of monthly financial report as per the donner requirements. Any other tasks assigned by the line manager and IPSO Germany. Monthly updating liquidity and preparing new fund from headquarter Ensure smooth cash flow of the projects and cost control. Prepare the monthly financial closing of the organization Set high standards and maintain quality of finance activities. Make and submit the monthly and financial report to donor organizations Page 1 of 5 • • • • • • Make sure that logistic department maintaining inventory of all the assets and labeling all the fixed assets of office accordingly. Assist Head of Finance to develop modify administrative policies and procedures. Planning and assignment of the implementation of the recommendations given by the auditing company, respectively of the need emerging during the tax accountancy of financial and administrative proceeding in the projects. Analysis and handling of all tax questions that currently arise for the Country program of IPSO due to the modification of the Afghan taxation lows, this comprises in particular Preparation, assignment and monitoring of tax accountancy through an auditing company accredited by the Afghan Ministry of Economics. Fund Request Headquarter and updating Liquidity on monthly basis Head of Logistics From Aug 01, 2020, To 30 Apr 2022 IPSO – German (International Psychosocial Organization– Kabul • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Take responsibility for overall logistic management and projects ensure that appropriate logistics regulations and controls are in place and in use at all times. Supervision of the Logistic managers, assistants and supporting staffs in its duties to ensure that the work has been done efficiently (cars are properly kept and managed by drivers the purchase request items should be purchased according to IPSO rules & policies Managing the overall procurement, logistics and administration matters to the programmer independently with minimum input and supervision Oversee and supervise the work of 12 Provincial Subcontracts and Logistics Teams and one procurement specialist and one assistant in Kabul in identifying local vendors and suppliers Supervise directly four three logistics officer, one procurement officer & one logistics assistant Responsible for supervising all IPSO sub office logistic issue Supervises the management of the daily expenses and other material in the component office. Supervision of all staff from function group 1 to 3, logistic managers, logistic officer and assistant Responsible for checking and controlling stocks/ inventory of all Ipso offices Full support to the international staff, operational staff and project management Maintain a filing system for all logistic documents Prepare and calculate monthly component expenses and inform them accordingly Ensure financial management reporting tools and processes are in place to support the ongoing and future needs of the project and management Check, supervise, calculate and prepare accurate schedule of drivers Regular check of all vehicles fuel consumption and logbooks and generator logbooks to ensure all the logbooks are met based requirement of the IPSO rules and regulations Managing the overall logistics and administration matters for the management and projects independently with minimum input by the supervision of Head of Finance. Responsible for all administrative and logistic arrangements of project activities Coordinate with country office to assure project vehicle registration, taxation and insurance documentation are in place. Monitor and assure availability of supplies/inventory list are according to IPSO format. Supervision of the fixed and non-fixed assets of IPSO and equipment management. Ensure that office is properly cleaned and foods are properly prepared with the support of the office Drivers, Guards, cooks and cleaners. Management of the daily expense and other material in the office Travel management of national and international staff (Visa, work permit etc.) Responsible for all supporting staffs leave. Hiring vehicle for transportation of National and international staff during missions. Supervise the driver coordinator for the report preparation of the vehicles as fuel consumption report. Develop proper plan for the maintenance and operations of vehicles on timely manner Liaising and negotiating with suppliers, manufacturers retailers and consumers Responsible for updating contracts with suppliers Have meeting with logistic managers and supporting staffs Page 2 of 5 • • • • • Responsible for arrangement of conferences, training and workshops inside and outside Places announcements of vacancies in newspapers based on the requirements of the Head of Administration Undertakes further job training related to his/her position and duties if required. Special training programs shall be identified and selected jointly with the IPSO- Afghanistan logistics and supporting staffs Arrange payment for any incoming invoices/ contracts approved by AV (office rental, plane ticket, hotel, telephone, cell phone, internet and other fees). Any other assigned task by the head of finance and administration by management team. Finance & Admin officer From Sep 5, 2018, to 30 Jul, 2020 IPSO – German (International Psychosocial Organization– Kabul • • • • • • • • • • • • Assist the Admin/Finance Manager in the Financial Planning, Managing, Controlling and Reporting. Record all book accurately all the projects expenditures, invoices and filling/completing all the required documents. Record all accounting and financial transactions of projects, including bank accounts transactions (reconciliation of Bank statements). Make payrolls and distribution of salaries to staff on monthly basis. Deduct governmental tax from the salaries of staffs on monthly basis. Keep undated the personal files of all the staff To Prepare and collect the timesheet of all the staff from Kabul to provinces for payroll process on monthly basis. Responsible for supplying all admin forms and making them available for all relevant offices and staff. Responsible for maintaining contact sheet for all the staff and assuring all contact details are updated. Assure that all national staffs have an up to date and relevant job description Maintain confidentiality of all national staff personnel issues including disciplinary procedures contracts and pay rates Arrange payment for any incoming invoices/ contracts approved by AV (office rental, plane ticket, hotel, telephone, cell phone, internet and other fees). Finance & Accounting Manager From Apr 01, 2016, to 31 Sep, 2017 ALS Afghan Luminous Sun– Kabul • • • • • • • • • • • • • • • • • • Develop financial reporting and accounting procedures and ensure that legal requirements are met Record and analyze financial information Prepare financial reports, analyses, forecasts and plans Oversee all budgets (esp. the project budgets and budgets) Prepare all vouchers (including additional information) Monitor and control bank transfers as well as the flow of cash that comes in and goes out Oversee the investment of funds, review and monitor costs Provide financial management advice on revisions of budgets, preparing periodical forecasts and any changes needed Monitoring of the petty cash and bank balance to ensure sufficient funds are always available depending on the programmer needs Management and reconciliation of the bank and cash accounts, preparation of the weekly cash counts and monthly financial records including cashbook, to be submit to Germany Head office, ensuring financial and resource accountability and effective management for records as required for auditing. Disbursement of cash advance and reconciliation ensure recovery Control of salary payments to staff, including national insurance and tax liabilities Collection filing of regular financial reports and budget records. Establish and implement administration and logistic procedures in line with organizational requirement Identify, establish and manage effective working office for the ALS programmer ensuring effective security Identify, establish and manage accommodation for international staff ensuring effective security Establish and manage all procurement and logistics activities including possible management of vehicles and drivers. Processing work permit and Visa for international Page 3 of 5 • • • • • • Review and monitor earnings from studio women and their proportionate contribution to studio expenses with the help of the Studio Manager Communicate financial data as well as risks and opportunities with ALS and NAZO Deutschland Help management make financial decisions Clarify tax issues for the Employer Help other employees to prepare financial reports (such as full cost analyses, cash in/cash out-balances, salary payment lists) and translate those reports Monitor the payments to ALS staff (salary), to the women in need (sponsorships) and to the project students (allowances) Procurement & Logistics officer From Jan 01, 2015, to 31 Jan, 2016 GIZ IDEA – Kabul • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Managing the overall procurement, logistics and administration matters for the program independently with minimum input by supervision of the Admin &Finance Manager Travel management for national and international staff Arranging reservation Hotel for national and international staff Welcome service for new national and international staff Updating with Head of Administration the RMO portal, for all the national staff. Distributing the arrival information package (will be repapered by AFM) for all new international staff. Manage filing system (employment records, correspondence, meeting minutes etc.) Follow-up on administrative activities related to provincial offices Oversee the drivers, guards, cleaners, cook and other supporting staff in their daily activities Assist the technical staff in the arrangement and scheduling of seminars, workshops, trainings and meetings. Prepare and maintain inventory list of all office assets oversee and ensure that office building and other rooms are kept clean and arrange in order Prepare weekly schedule of duties for guards, and cleaners. Draft the minutes of the meetings as required Update monthly leave balance sheets of employees Procure office supplies and other items on monthly basis or when needed Ensure that office equipment is functional and maintained on regular basis carry out any other activates as assigned by team leader. To be in contact with the GIZ RMO, in order to arrange all the road missions to the fields To be in contact with the RMO to arrange the security briefing for all new arrival international staff. Make a list of cell phone top up cards and distribute them among staff on monthly basis ensure proper management of files. Scan financial documents on regular basis for proper recording purposes Ensure that all accounting is done as per the rules and have them ready for audit purposes assist with writing of official documents and ensure delivery of the documents. Assist with procurement processes making sure that all steps and supporting documents are done Manage vehicle usage and make sure that vehicles used only for official purposes any other task is given by your supervisor Supervises the management of the stationary and other material in the component office Booking fight & hotel for nationals and internationals Supports the administration officer in all administrative and logistic arrangements of project activates (meetings, workshop etc.) Travel management for national and international staff Announcements of vacancies in newspapers based on the requirements of the head of Administration Organizes/assists in selection procedure according to the procedures agreed by head of Administration. Places announcements of vacancies in newspapers based on the requirements of the Head of Administration Receipt and evaluate the service request form and advice/assist the requester in case of deficit. Initiate on time tendering process and keep updated the requester Make sure on time bid opening with colleagues to keep four eyes principle in place Evaluate the offers, financially and technically based on request Share lowest offer with requester for final technical approval Place order, inform the requester and follow up on time delivery Manage procurement of goods in line with GIZ rule Provide best possible service to customer in terms of quality, time and cost efficiency &maintain update procurement tracking sheet Arranging Office mobile telephones and internet line services (subscription, termination). Page 4 of 5 • Full support to the international staff in operational, staff- and project management Admin / Finance officer From Aug 01, 2012, to 31 Dec, 2014 GIZ ESRA – Faizabad, Badakhshan • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Administers all financial regulations for procurement of all relevant components Provides overview and planning of cash flow and related administrative requirements. Ensures the administrative correct procedures and related procurement at sites (Eng.) Conducts checks of stocks and procurement in order to prevent any kind of misuse or fraud. Checks the correctness of invoices and receipts, including supporting documents (quotations, contracts etc.). Prepares daily and monthly Cash stock (denomination) for checking of the Cash, bankbook by the Country Office Accountant. Monitors income, expenditure and monthly bank reconciliation. Controls the remaining balance at the bank account for all accounts and requests fund transfers in order to have a smooth cash flow. Prepare and maintains proper and confidential filling of financial related and administrative documents (files, inventory lists etc.). Responsible for the sound and proper organization of the office including the supervision of the guards in all offices Preparing monthly estimated expenditure for running office& projects Managing the overall Financial and administration matters for the program independently with minimum input by supervision of the Admin &Finance Manager (AFM). Effective coordination with colleagues of Kabul office and GIZ Country Office. Responsible for all issues concerning staff employment including short term and long term contracts with the coordination of the AFM Prepare weekly and monthly activity reports draft monthly attendance sheet, timesheets, and payroll for main office Maintain clear records of monthly cashbook and bankbook balance Booking of the monthly financial vouchers for office & projects done accordingly Vouchers are filled properly in the file Monitor the check and calculation of overtime for drivers Supervise the office cashier activities Vouchers are invalidated, vouchers are booked in the daily cash/Bank book The disbursed Advances are settled and handle the bank book for office projects on daily The balance of the cash tally with the balance of cashbook and winpaccs. Book the monthly financial vouchers for the designated projects done properly Cash withdrawal from the bank done accurately on time Cash payment released after approval by the Team leader of Project Coordinate of internal office meeting, events, exhibition etc. Preparation of travel expenses for national personnel and International experts Handling daily office cash, daily cash counts ,making hand receipt and payment vouchers Recording the loan in Cash book and making salary vouchers Making necessary payment for urgent expenses and payment of monthly salary Administrative Assistant & Cashier From Jun 01, 2009, to 31 Dec, 2011 GIZ ESRA – Faizabad, Badakhshan • • • Booking of the monthly financial vouchers for office & projects done accordingly Vouchers are filled properly in the file Monitor the check and calculation of overtime for drivers Page 5 of 5 • • • • • • • • • • • • • • • • • • • • • • Supervise the office cashier activities Vouchers are invalidated, vouchers are booked in the daily cash/Bank book The disbursed Advances are settled and handle the bank book for office projects on daily The balance of the cash tally with the balance of cashbook and winpaccs. Book the monthly financial vouchers for the designated projects done properly Cash withdrawal from the bank done accurately on time Cash payment released after approval by the Team leader of Project Coordinate of internal office meeting, events, exhibition etc. Preparation of travel expenses for national personnel and International experts Handling daily office cash, daily cash counts ,making hand receipt and payment vouchers Recording the loan in Cash book and making salary vouchers Making necessary payment for urgent expenses and payment of monthly salary Enters receipts daily in accordance to the investment number and added up in the cash book Produces daily and monthly Cash Stock ( denomination) for checking of the cash bank book by the Accountant Controls the remaining balance at the bank account Prepares the list of receipt of salary of the staff and others related to payments Maintains the filing for Financial Section confidentially Maintains the inventory record of the office/project Prepares Service Request Prepares contracts for local short term experts/consultants staff Prepares and update consultant fee list ( National /International ) Calculates travel expenses on official journeys for project staff ( International , National and counterpart) Other Certificates: • • • Bachelor of English Literature – Kabul Education University- Diploma in Business Administration (DBA) AJEER Higher Education Institute- School Certificate - High school Pakistan - Other Certificates: • • • • • • • 2014: Certificate Leadership from Institute from Leadership Development 2007: Certificate from Management and Marketing from Chashima-e-Noor institute in KBL 2006: Certificate from MCSE from Qurthba institute of Science and Technology in KBL 2006: Certificate from CIT from Qurthba institute of Science and Technology in KBL 2005: Certificate from English speaking class three months in KBL 2004: Advanced English language from Behzad English language center in KBL 1999: Certificate from English Typewriting Training course in Pakistan Computer Skills and Studies: • • • • • • • • • • • • • • • • Dos, Windows, Ms. Office, Photoshop7, Adobe Premiere 6,7, Ulead Video studio 7,10 A+ Hardware, Practically Networking, MCP (Microsoft Certified professional MCSA (Microsoft Certified System Administrator) MCSE (Microsoft Certified System Engineer) Planning LAN (Local Area Network) Introduction Hardware Devices Implementing and Managing group and Computer Accounts Managing File Access, Managing Disk and Date Storage Advanced File System Management, Implementing and Management Implementing Managing Group policy, Server Administration Managing and implement Backup Configuring IIS (internet information Services) Configuring Print Server, File server and WINS server Configuring DNS (Domain Name System) Configuring DHCP (Dynamic Host Configuration protocol) Configuring FTP (File Transfer protocol) Page 6 of 5 • Configuring Exchange Server 2003. Training Certificates: • • • • • • • • • • WINPACCS Accounting Training by MBI from 6th – 16th of June, 2022 Accounting and Quick Books Training Course from 14th to 24th May 2017 in SMARAT Afghan International Training & Consultancy in KBL. Logistic and procurement training 23 Dec to 29 Dec 2015 in Fortune Institute of International Business Delhi in India. Introduction of Capacity work in GIZ from 01st, Feb to 5th of Feb 2013 in KBL Procurement of Goods and Procurement of Services from GIZ 07,10th Oct 2013 in FZB Internal Control of project Administration from GIZ in 22, 24 Sept 2013 in Kunduz IPO (Information portal online of Risk Management office on 23rd Sept 2012 in FZB Internal Control of project Administration from GIZ in 06.08 February 2011 in KBL Accounting and Administration Training Course from GIZ on 16th & 17th June 2009 in KBL Counter-IED training 29th of April in 2009 ISAF PRT FZB Languages: Language English Dari Pashto Urdu Reading Excellent Native Good Excellent Writing Excellent Native Good Excellent Speaking Excellent Native Good Excellent Understanding Excellent Native Very Good Excellent Reference: 1. 2. 3. Anita Richter Deputy Heads of Project GIZ-Afghanistan E-Mail:-Mobile: - Thomas Gross Component Manager GIZ-ESRA, Afghanistan E-Mail:-Mobile: +49 - Thomas Brueggemann Finance Consultant for Development Countries International Psychosocial Organization (IPSO) E-Mail:-Mobile: +49 - DECLARATION I do hereby declare that the particulars of information and facts stated here in above are true, correct and complete to the best of my knowledge and belief Page 7 of 5